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Home My WebLink AboutAugust 17, 2020 City Council Minutes COMMON COUNCIL OF THE CITY JEFFERSONVILLE, INDIANA August 17,2020 Regular Meeting Minutes The Common Council of the City of Jeffersonville, Indiana met for the Regular Meeting via teleconferencing on August 17,2020. Council President Owen along with City Clerk Gill called the virtual meeting to order at 7:01 p.m. INVOCATION: Council President Owen requested Councilperson Ellis to lead us in prayer. ROLL CALL: The roll call was conducted by City Clerk Lisa Gill and those present was Council President Matt Owen;those members teleconferencing(Covid-19)were Councilperson Dustin White, Councilperson Bill Burns, Councilperson Joe Paris,Council Vice President Scottie Maples,Councilperson Donnie Croft, Councilperson Steve Webb,Councilperson Scott Hawkins,and Councilperson Ron Ellis—all 9 members present. APPROVAL OF MINUTES: Council Vice President Maples made a motion to approve the Minutes of August 3, 2020 of the Regular Meeting,seconded by Councilperson Burns; roll call vote: Councilperson White-yes Councilperson Burns—yes Councilperson Paris—yes f' Council Vice President Maples-yes Councilperson Croft-yes Councilperson Webb-yes Council President Owen-yes Councilperson Hawkins—yes Councilperson Ellis—yes Motion passes 9-0 Council Vice President Maples made a motion to approve the Minutes of August 10, 2020 of the Special Meeting,seconded by Councilperson Burns; roll call vote: Councilperson White-yes Councilperson Burns—yes Councilperson Paris—yes Council Vice President Maples-yes Councilperson Croft-yes Councilperson Webb-yes Council President Owen-yes Councilperson Hawkins—yes Councilperson Ellis—yes Motion passes 9-0 APPROVAL OF THE AGENDA: Council Vice President Maples made the motion to approve the agenda removing item 10 which is going back A` to Plan Commission,seconded by Councilperson Paris; roll call vote: Councilperson White-yes Councilperson Burns—yes Councilperson Paris—yes Page 1 of 5 Council Vice President Maples-yes Councilperson Croft-yes Councilperson Webb-yes Council President Owen-yes Councilperson Hawkins—yes Councilperson Ellis—yes Motion passes 9-0 CLAIMS TO APPROVE: u` Civil City$551,776.13—Ms. Heather Metcalf, City Controller indicated all correct. Motion made by Councilperson Webb,seconded by Councilperson Ellis; roll call vote: Councilperson White-yes Councilperson Burns—yes Councilperson Paris—yes Council Vice President Maples-yes Councilperson Croft-yes Councilperson Webb-yes Council President Owen-yes '! Councilperson Hawkins—yes Councilperson Ellis—yes Motion passes 9-0 Parks$108,184.54-Ms. Metcalf indicated there was a reduction on page three to Aztec Flooring for flooring at Nachand Fieldhouse which is being split with Greater Clark County Schools. New total for Parks'claims is $90,429.54. Motion made by Councilperson Burns to approve the claims, seconded by Council Vice President Maples; roll call vote: Councilperson White-yes Councilperson Burns—yes Councilperson Paris—yes i Council Vice President Maples-yes Councilperson Croft-yes Councilperson Webb-yes Council President Owen-yes Councilperson Hawkins—yes Councilperson Ellis—yes Motion passes 9-0 REPORT OF THE CLERK: none tonight F, UNFINISHED BUSINESS: 1. Kim Calabro Human Resources Director 2020-OR-36 An Ordinance Amending 2019-OR-57 and an Ordinance Fixing the Salaries of Appointed Officers and Employees for all Departments of the City of Jeffersonville,Clark County,Indiana,for the Year 2020 Motion made by Council Vice President Maples to amend changing Public Safety and Chief of Police Administrative Support to a pay grade 4, seconded by Councilperson Burns; roll call vote: Councilperson White-yes Councilperson Burns—yes Councilperson Paris—yes 3, Council Vice President Maples-yes Councilperson Croft-yes Councilperson Webb-yes Council President Owen-yes Page 2 of 5 }t' Councilperson Hawkins—yes Councilperson Ellis—yes Motion passes 9-0 Council Vice President Maples made a motion to approve 2020-OR-36 on the second and third reading. Councilperson White requested Council Vice President Maples to hold that motion so he could make a motion for the liaison position. Council Vice President Maples rescinded his motion. Councilperson White made a motion that the pay range for the Police liaison be between$45-50 thousand based upon written justification present by the Police Chief to the Council President, motion seconded by Councilperson Webb. Council President Owen asked for clarification that the motion is to allow the administration to offer beyond the 35% in the range you specified with written justification submitted by the Administration to the Council President per the Salary Administration Policy process. Roll call vote: Councilperson White-yes Councilperson Burns—yes Councilperson Paris—yes Council Vice President Maples-yes Councilperson Croft-yes Councilperson Webb-yes Council President Owen-no Councilperson Hawkins—yes Councilperson Ellis—yes Motion passes 8-1 Council Vice President Maples made a motion to approve 2020-OR-36 on the second and third reading, seconded by Councilperson Ellis; roll call vote: Councilperson White-yes €' Councilperson Burns—yes ', Councilperson Paris—yes 1 Council Vice President Maples-yes Councilperson Croft-yes Councilperson Webb-yes Council President Owen-yes Councilperson Hawkins—yes Councilperson Ellis—yes Motion passes 9-0 2. Chad Reischl 2020-OR-38 Revision to Article 4 Zoning Districts,Article 7 Development Standards,Article 14 Definitions and Appendix Land Use Matrix Removed during approval of agenda. 3. Heather Metcalf 2020-OR-39 Ordinance to Transfer within the same Department Per Ms. Metcalf no changes. Council Vice President Maples made the motion to approve the transfer on the third and final reading, seconded by Councilperson Burns; roll call vote: Councilperson White-yes Councilperson Burns—yes Councilperson Paris—yes Council Vice President Maples-yes Councilperson Croft-yes Councilperson Webb-yes Council President Owen-yes Councilperson Hawkins—yes Councilperson Ellis—yes Motion passes 9-0 Page 3 of 5 f., 4. Heather Metcalf 2020-OR-40 Ordinance to Transfer within the Same Department Ms. Metcalf indicated we have multiple department requesting to transfer from capital to supply lines;fire, police, planning ., and zoning and the last one for building commission to replace a crashed computer;from equipment to hardware/software. Council Vice President Maples made the motion to approve the transfers on the first and second reading,seconded by Councilperson Croft; roll call vote: Councilperson White-yes Councilperson Burns—yes Councilperson Paris—yes Council Vice President Maples-yes Councilperson Croft-yes Councilperson Webb-yes Council President Owen-yes Councilperson Hawkins—yes Councilperson Ellis—yes Motion passes 9-0 5. Mike Gillenwater Explaining the Guaranteed Maximum Price Approach to the CSO Interceptor Project Mr.Gillenwater,Counsel for Sewer Department explained: • Completion of a Consent Decree with the EPA because of combined sewer and storm water run through the same pipes and mixed water overflow runs to the river in heavy rains. Design created to separate the two system submitted to EPA and approved. • $23-24 million project over 2-3 years • 8,000 feet of large pipes through downtown, 25 feet deep • Degree of risk with the unknown keeping water out while work in unknown soil/sand conditions • Dailey penalties if not completed on time • Sewer Board task was to complete project on time and on budget • 25 companies certified by State of Indiana for this type work • Invitation ad 2x generated sent to 10 companies; 3 submitted proposals and were interviewed • One company selected,a large company that's done big difficult jobs from Ohio selected. The Board can now negotiate price which cannot go up unless the Sewer Board request a change of order. Risk to contractor and no time wasted (which we don't have) pending change order approvals. Mr. Larry Wilder,City Council Attorney,discussed his history and support with this type of contract"cap"on time and dollars for this project. Discussion regarding different company selection processes ensued. RFP was discussed by several Council members to guarantee the best price for the rate payer. Council Vice President Maples made a motion to the Sewer Board from the City Council to request an RFP with "cost not to exceed" on this project before moving forward,second by Councilperson Burns. Councilperson Hawkins questioned if the Sewer Board can choose to ignore this request? Mr.Wilder indicated yes,the Sewer Board can choose to vote the way they believe to vote and then we can discuss options at that point going forward. Councilperson White-yes Councilperson Burns—yes Councilperson Paris—no Council Vice President Maples-yes Councilperson Croft-yes Councilperson Webb-yes Council President Owen-yes Councilperson Hawkins—yes Councilperson Ellis—no Motion passes 7-2 Page 4 of 5 Mr.Gillenwater asked if the Council would like to be on the Sewer Board agenda for the next meeting-yes; per Mr.Wilder-less than 5 Council members can attend. ATTORNEY COMMENT: Council Attorney Larry Wilder—no comment DEPARTMENT HEAD COMMENT: COUNCIL COMMENTS: • Councilperson White—no comment • Councilperson Burns—no comment • Councilperson Paris—no comment • Council Vice President Maples—Chief JPD Kavanaugh sent a note thanking all the Council for voting for that position • Councilperson Webb—no comment • Councilperson Croft—no comment • Councilperson Ellis—stay safe and don't forget to wear a mask • Councilperson Hawkins—I intend to go to the sewer board meeting,this is an enormous amount of money and bid process that we are not well versed on. Doing our will may not be correct. Respect the Sewer Board doing the best they can but it is our job as the financial arm to protect the tax payer dollars;we need to continue to be involved in this big project destroying two streets in downtown for two years. • Council President Owen—reminded the Council that the next meeting is on a holiday so the Council meeting will be on Tuesday,September 8, 2020 at 7 p.m.; requested Mr.Wilder to confirm meeting advertised correctly. Asked for any thoughts regarding the budget from the Administration—please reach out. Sewer discussion—estimates in 2011 was$65 million was rejected; next project$36 million; and now down to$24 million approved by EPA. Each time Council has pushed back we've seen positive results. I don't think it is too much to ask for competitive pricing. Best value for the rate payers in Jeffersonville, not about the lowest is not always the right way to go. Appreciate everyone's questions, concerns and I agree. ADJOURNMENT: Councilperson Croft made the motion to ADJOURN the meeting at 8:28 p.m. APROVED BY: Matt Ow a ATTEST: Lisa Gill,Clerk Page 5 of 5