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Home My WebLink AboutRDC OCTOBER 30,2019 JEFFERSONVILLE REDEVELOPMENT COMMISSION REGULAR MEETING MINUTES OCTOBER 30,2019 The Jeffersonville Redevelopment Commission held a Regular Meeting on October 30, 2019, that was called to order at 5:00 PM in the Mayor's Conference Room, located at 500 Quartermaster Court, Jeffersonville, Indiana. Board Members present: Monty Snelling, Mayor Mike Moore, Jack Vissing, Matt Owen (arrived at 5:10PM) Scott Hawkins and GCCS Board Representative Teresa Bottorff-Perkins Staff Members present: Redevelopment Commission Attorney Les Merkley,City Controller and Redevelopment Treasurer Heather Metcalf,Assistant City Controller Yvonne Dowd,Redevelopment Director Rob Waiz, Grant Administrator DeLynn Rutherford, Redevelopment Administrative Assistant Theresa Treadway, City Engineer Andy Crouch,Animal Shelter Director Sarah Green and CMMS Administrator/Secretary Cindy Seifert Guests present: Jorge Lanz with Jacobi,Toombs&Lanz and Richard Eklund CALL TO ORDER Mr. Snelling called the meeting to order at 5:00 PM. APPROVAL OF AGENDA Mr. Vissing made a motion to approve the agenda, with the additions of changes to the November & December meeting dates,with Mayor Moore seconding the motion,passing unanimously on a vote of 4-0. CONSENT REPORTS Minutes: Mayor Moore made a motion to approve the minutes from September 25,2019,with Mr.Vissing seconding the motion,passing unanimously on a vote of 4-0. Claims: Mr.Vissing made a motion to approve the TIF Claims in the amount of$1,096,810.74,with Mayor Moore seconding the motion,passing unanimously on a vote of 4-0. Mayor Moore made a motion to approve the Redevelopment Claims in the amount of$19,615.74,with Mr. Hawkins seconding the motion, passing unanimously on a vote of 4-0. Mayor Moore made a motion to approve the 2018 Bond Fund Claims in the amount of$1,600.00,with Mr. Vissing seconding the motion, passing unanimously on a vote of 4-0. Claims(cont'd): Mayor Moore made a motion to approve the Tourism Claims in the amount of$498,520.00, which is not an expenditure but a transfer of funds, with Mr. Vissing seconding the motion, passing unanimously on a vote of 4-0. Mayor Moore added that through the discussions regarding the contribution from the Tourism Board the City was expecting more than what was received. Mr.Vissing,who is a member of the Tourism Board advised that the contribution is from the Room Tax Fund and that amount is completely based on hotel rooms rented. Review of Financial Information: Ms. Metcalf provided a TIF and Redevelopment Operating Account Balance Report. JTL Ongoing Projects Update: Jorge Lanz provided status on JTL projects: Veterans Parkway Phase 2— • Construction continues on Holmans Lane. • Veterans Parkway is open with no lane restrictions. There is still an issue with one of the block walls that needs corrected. Contractor has been notified in writing that liquidated damages of $1,000 per day would be assessed as of September 30, 2019 until Veteran's Parkway is completed. • Duke Energy Street Lighting Agreement was presented with multiple payment options of 72 lights to be installed along Veterans. Mayor Moore made a motion to pay Duke Energy $463.748.62, representing the one-time lump sum amount,for 72 lights and installation,contingent upon that amount being within the original project budget, otherwise this will be revisited at the November meeting, with Mr. Vissing seconding the motion,passing unanimously on a vote of 4-0. Gateway Development(streets and traffic study)— • Awaiting completion of final punch list items, contractor meeting is scheduled for Friday, November 1". • Continue to coordinate with L&I Railroad and INDOT regarding crossings. • Low point in asphalt on 9th Street still needs corrected. • All tenants have received compensation offer and met with the Relocation Agent. They have until the end of November to move. Gottbrath Way at Bridgepointe Commons,Phase 2— • Construction continues. Sidewalk installation is completed. Pavement installed, awaiting striping. • Final Change Order will be presented in November. JTL Ongoing Projects Update(cont'd): Utica-Sellersburg Road/SR 62 Intersection Improvements— • Status Same. Awaiting utility relocations before putting project out for bids. • Mr.Hawkins noted that one of the manholes is now below the road level and asked that this be corrected. Mr. Lanz advised it would be raised. 8th&Ohio Drainage Improvements Project: • Status Same. Schematic Design and Hydraulic Modeling continues. • Land Acquisition continues. • Integrating model into CSO Interceptor Model to identify interaction. BUSINESS Mr.Owen arrives at 5:10 PM Detention Basin Woehrle Road Mayor Moore discussed"Shirley's Arbor"planned for the corner of Charlestown Pike and Woehrle Road. The entrance with parking for 12 vehicles will be off Woehrle Road. The park will contain 125 trees, and a meandering trail of around .5 miles. The park will also contain a detention basin to resolve the drainage issues within Golfview Estates,the dirt removed for the basin will be reused in the setting to create berms. Primative workout stations will be placed along the trail. No structures are planned at this point. Mr. Crouch is requesting$151,600 for the topographical survey and design of the park. Mayor Moore made a motion to approve the fees for survey and design in the amount of$151,600.00,with Mr. Owen seconding the motion, passing unanimously on a vote of 5-0. Animal Shelter Rob Waiz provided bid information of the remodel of the Animal Shelter. The bids with all alternates, including Admin HVAC, Seam Metal Roof, Stainless Steel Kennel System, replace tile, and acoustic ceiling tiles,were as follows: AML Inc. $1,377,968.00 Bornstein General Contracting 1890 $1,469,180.62 Martin Construction Co $1,893,000.00 Wescott Construction $1,312.200.00 The original budget estimate was $1.8M. The kennel and adoption center will be fully operational throughout the construction which will take approximately 330 days. Wescott will be able to start on the project within a month of the contract signing. Mayor Moore made a motion to approve the contract with Wescott in the contract amount of$1,312,000.00, which includes all the alternates,with Mr.Vissing seconding the motion,passing unanimously on a vote of 5-0. The Depot Rob Waiz provided bid information for The Depot. The bids for two phases of the project were as follows: Wescott Construction $834,500.00 CCS $916,900.00 Buffalo Construction $1,335,705.00 Koetter Construction $2,185,500.00 Martin Construction $2,448,000.00 Mr. Waiz requested that the Commission reject all the bids. He would like to change the scope of the project revising the restaurant structure to be parking area for food trucks. Mr. Waiz would also add the remainder of the project areas as alternates so that the Commission may select the pieces of the project based on cost. Mayor Moore made a motion to reject all bids,with Mr.Owen seconding the motion,passing unanimously on a vote of 5-0. Mr. Waiz added that he is unsure of the cost for the design firm to make the changes mentioned above, he would request up to$10,000 for the redesign costs. Mayor Moore made a motion to approve an amount not to exceed $10,000 for the redesign of The Depot, with Mr. Owen seconding the motion, passing unanimously on a vote of 5-0. November&December Meeting Dates Due to the next two regular meeting dates falling on holidays,the meeting times need rescheduled. Mayor Moore made a motion to reschedule the November meeting to November 20, 2019 at 5:00PM and the December meeting to December 18,2019 at 5:00 PM,with Mr.Hawkins seconding the motion,passing unanimously on a vote of 5-0. QUESTIONS FOR EXECUTIVE DIRECTOR Mr. Waiz advised that the Groundbreaking Ceremony for the Heavy Haul Road will be Friday,November 1st. BOARD COMMENTS Mayor Mike Moore requested Commissioners attend the Heavy Haul Road Groundbreaking. Jack Vissing asked if Jeffboat was advising the City of their progress. Mr.Waiz advised there has not been much open communication. Matt Owen—No Comments Scott Hawkins—No Comments Theresa Bottorff-Perkins asked if there were any numbers released regarding Jeffersonville's Promise. Mr. Merkley advised he would get her the information,but that IvyTech has advised that the number of students from Jeffersonville High School has increased,regardless of the utilization of Jeffersonville's Promise. Monty Snelling questioned whether the trees in the median that were waiting until the completion of the Tenth Street Widening Project to be replaced, were still planned for replacement. Mr. Lanz advised he could pass this along to United Consulting. ADJOURNMENT Mr. Hawkins made a motion to adjourn at 5:37 PM,with Mr. Owen seconding the motion. 2 , 2 C.- /2/7j ___ , R. Monty Snelling rel.. t Submitted By: Cindy Seifert..._,._-.-