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Home My WebLink About2019-R-18 INTERLOCAL GCCS MAYOR SIGNATURE STAMPED RESOLUTION NO. 2019-R- /3 A RESOLUTION APPROVING AND RATIFYING INTERLOCAL COOPERATION AGREEMENT BETWEEN THE CITY OF JEFFERSONVILLE AND GREATER CLARK COUNTY SCHOOLS WHEREAS, an Interlocal Agreement was entered into between The City of Jeffersonville(hereinafter referred to as "The City") and Greater Clark County Schools; (hereinafter referred to as "the School Corporation") and WHEREAS,this Agreement shall remain in full force and effect from the time it is executed by all parties until the end of the School Corporation's 2019-2020 academic school year; and WHEREAS,the purpose of this Agreement is for the chool Corporation to purchase from the City treated road salt to use on paved areas School Corporation owned properties during times of inclement weather; WHEREAS,the Common Council believes that it is in the best interest of the City to enter into this Interlocal Agreement; NOW THEREFORE, IT IS HEREBY RESOLVED that the Common Council of the City of Jeffersonville does hereby approve and ratify the Interlocal Agreement between The City of Jeffersonville and Greater Clark County School Corporation. Passed and adopted this 18 day ovember, 2019, by the Common Council of the City of Jeffersonville, Clark oun di a. E Z tawny Pr ident `. ATTEST: / �/ Vicki Conlin City Clerk Presented by me as City Clerk to the Mayor of the City of Jeffersonville this / 7 day of November, 2019. -,mil- Vicki Conlin, City Clerk This Resolution approved and signed by me this May of ovember, 2019. k ! r ' P auL4,....... Mike Moore, Mayor INTERLOCAL AGREEMENT BETWEEN THE CITY OF JEFFERSONVILLE and THE GREATER CLARK COUNTY SCHOOL CORPORATION FOR THE 2019-20 ACADEMIC SCHOOL YEAR THIS AGREEMENT is entered into by and between the City Of Jeffersonville, Indiana (hereinafter referred to as "the City"), through the Mayor and Common Council, and the Greater Clark County School Corporation(hereinafter referred to as"the School Corporation")through its Board of School Trustees. WITNESSETH: WHEREAS, I.C. 36-1-7 et seq. allows political subdivisions in the State of Indiana to enter into Interlocal Agreements; and, WHEREAS, it is the desire and intent of the School Corporation to enter into this Agreement constituting a contract with the City for the purchase of treated road salt from the City to use on paved areas of School Corporation owned properties during times of inclement weather; and, WHEREAS, in accordance with I.C. 36-1-7-12, whenever a contract provides for the purchase, sale, or exchange of services, supplies, or equipment between or among Indiana governmental entities only, no notice by publication or posting is required; and, WHEREAS,whenever a contract provides for one Indiana governmental entity to make a purchase for another, compliance by the one with the applicable statutes governing public bids constitutes compliance by the other; and, WHEREAS, a governmental entity may make a purchase from any other governmental entity or under another governmental entity's referenced written contract if there is compliance with state purchasing law by the original purchasing unit; and, WHEREAS,by entering into this Agreement,the City affirms that it is in compliance with all applicable public purchase requirements and has the legal authority to sell treated road salt to the School Corporation; and, WHEREAS, "by virtue of approval of this Agreement by both parties, the School Corporation affirms that it has the legal authority to enter into this contract with the City. IT IS,THEREFORE, AGREED by the parties as follows: 1. DURATION: This Agreement shall remain in full force and effect from the time it is executed by all parties until the end of the School Corporation's 2019-20 academic school year. Interlocal Agreement November 6, 2019 Page 2 of 5 2. PURPOSE OF AGREEMENT: The School Corporation desires to purchase from the City treated road salt to use on paved areas of School Corporation owned properties during times of inclement weather. 3. MANNER OF FINANCING, STAFFING AND SUPPLYING THE JOINT UNDERTAKING AND OF ESTABLISHING AND MAINTAINING A BUDGET THEREOF: a. Manner of Financing: i. The School Corporation agrees to pay the purchase price of $98.00 per ton of treated road salt used during the 2019-20 academic school year on an "as needed basis". The School Corporation, at its own cost, shall be responsible for the transportation of the treated road salt from the City's salt location at 1536 Guards Road,Jeffersonville, Indiana to the properties owned by the School Corporation. b. Staffing and Supplying Joint Undertaking: i. The City will provide staff at the City's salt location at 1536 Guards Road, Jeffersonville,Indiana,needed to load treated road salt for the School Corporation into School Corporation owned vehicles/equipment on an"as needed"basis. The School Corporation shall be solely responsible for the application of treated road salt onto its own properties. The School Corporation will notify the City in a timely manner when salt will need to be picked up from and loaded at the City's salt location. c. Maintenance of Budget: The School Corporation shall maintain records related to the purchase and the City shall maintain records related to the sale of the salt. 4. METHODS THAT MAY BE EMPLOYED IN ACCOMPLISHING THE PARTIAL OR COMPLETE TERMINATION OF THIS AGREEMENT: This Agreement shall terminate upon the fulfillment of all terms and conditions outlined herein, or shall terminate no later than the end of the School Corporation's 2019-20 academic school year. 5. ADMINISTRATION: This Agreement shall be administered jointly by the City Street Department Commissioner and the School Corporation's Superintendent of Schools,or their designees. These individuals shall be authorized to perform all duties and carry out all functions as are necessary to effectuate the purpose of this Agreement. 6. ACQUIRING, HOLDING AND DISPOSING OF PROPERTY: No real estate shall be acquired, held, or disposed of as part of this Agreement. 7. PAYMENT SCHEDULE: No payment schedule shall be established. The School Corporation shall pay $98.00 per ton for the treated road salt at the time of actual use and Page 2 of 5 Interlocal Agreement November 6, 2019 Page 3 of 5 actual purchase, with proper invoice and receipt exchanged between the Parties. 8. APPROVALS: This Agreement becomes in full force and effect upon approval by all parties as indicated by their signatures on this Agreement. 9. EXTENSION: No extension of this Agreement is anticipated without additional approval of the parties. 10. FILING: The parties agree that this Interlocal Agreement shall be recorded at the School Corporation's expense once all required signatures are in place. A recorded copy of this Agreement will be provided to the City. Within sixty (60) days of the date the Agreement takes effect,both parties shall file a recorded copy with the State Board of Accounts for audit purposes pursuant to IC 36-1-7-6. 11. PURCHASE,SALE,OR EXCHANGE OF SERVICES, SUPPLIES OR EQUIPMENT: Whenever a contract provides for the purchase, sale, or exchange of services, supplies, or equipment between or among Indiana governmental entities only, no notice by publication or posting is required pursuant to IC 36-1-7-12. 12. UPON APPROVAL OF THIS AGREEMENT, the Parties authorize their respective representatives to execute all documents necessary to implement this Agreement. IN WITNESS WHEREOF, the Parties have affixed their signatures hereto on the dates shown below indicating their respective approvals of this Interlocal Agreement which will be for the benefit of the School Corporation's students, employees, faculty, and administrators along with the general public and citizens of the Cities of Charlestown,New Washington, Jeffersonville and surrounding communities. GREATER CLARK COUNTY BOARD OF SCHOOL TRUSTEES Katie Hutchinson, President Date Milt Clayton, Secretary Date Page 3 of 5 Interlocal Agreement November 6, 2019 Page 4 of 5 THE MAYOR AND COMMON COUNCIL OF THE CITY OF JEFFERSONVILLE Mike Moore,Mayor Attest: Date THE COMMON COUNCIL OF THE CITY OF JEFFERSONVILLE President Attest: Date Reviewed by: Les Merkley Attorney for the City of Jeffersonville, Indiana 500 Quartermaster Court, Suite 250 Jeffersonville, Indiana 47130 (812) 285-6402 Page 4 of 5 Interlocal Agreement November 6, 2019 Page 5 of 5 Prepared by: April Geltmaker, General Counsel #25809-49 Greater Clark County School Corporation 2112 Utica-Sellersburg Road Jeffersonville, Indiana 47130 (812) 288-4802 I affirm, under the penalties for perjury, that I have taken reasonable care to redact each Social Security number in this document, unless required by law. April Geltmaker Page 5 of 5 RESOLUTION AUTHORIZING INTERLOCAL AGREEMENT WITH THE CITY OF JEFFERSONVILLE 2019-2020 WHEREAS, I.C. 36-1-7 allows political subdivisions in the State of Indiana to enter into Interlocal Agreements; and, WHEREAS, it is the desire and intent of the School Corporation to enter into this Agreement constituting a contract with the City of Jeffersonville for the purchase of road salt to use on paved areas of corporation owned properties during times of inclement weather; and, NOW, THEREFORE, BE IT RESOLVED that the Board of School Trustees for the Greater Clark County School Corporation hereby approves the Interlocal Agreement with the City of Jeffersonville which is attached to and made a part of this Resolution. BE IT FURTHER RESOLVED that the Board of School Trustees for the Greater Clark County School Corporation hereby authorizes the issuance of the pre-payment of the salt purchase and the President and Secretary of the Board of School Trustees to execute all documents necessary to implement the terms and conditions of the Interlocal Agreement. SO RESOLVED AND DULY ADOPTED this 6th day of November 2019,by the following vote of the members of said Board of School Trustees. AYES NAVES Hutchinson Fitzpatrick Clayton Bottorff-Perkins Buckwalter Gilkey Hawkins