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Home My WebLink AboutRDDC JULY 31, 2019 JEFFERSONVILLE REDEVELOPMENT COMMISSION REGULAR MEETING MINUTES JULY 31,2019 The Jeffersonville Redevelopment Commission held a Regular Meeting on July 31, 2019, that was called to order at 5:03 PM in the Mayor's Conference Room, located at 500 Quartermaster Court,Jeffersonville, Indiana. Board Members present: Monty Snelling, Mayor Mike Moore, Matt Owen, Scott Hawkins and GCCS Board Representative Teresa Bottorff-Perkins Board Members absent: Jack Vissing Staff Members present: Redevelopment Commission Attorney Les Merkley,City Controller and Redevelopment Treasurer Heather Metcalf,Assistant City Controller Yvonne Dowd,Redevelopment Director Rob Waiz, Grant Administrator DeLynn Rutherford,Redevelopment Administrative Assistant Theresa Treadway,Special Events Manager Sara Simpson and CMMS Administrator/Secretary Cindy Seifert Guests present: Jorge Lanz with Jacobi, Toombs & Lanz, Aaron Albright and Jim MacMillan, Drew Blankenship with Koetter Construction, Ron Craycraft with Martin Construction, Mike Hutt, Jason Schlatter and Richard Eklund CALL TO ORDER Mr. Snelling called the meeting to order at 5:03 PM. APPROVAL OF AGENDA Mayor Moore made a motion to approve the agenda, with the additions of the bid opening for The Depot and Sign Easement for the Gateway Project, with Mr. Owen seconding the motion, passing unanimously on a vote of 4-0. BID OPENING The Depot—Cultural Arts District—Phase 1 Les Merkley opened bids for the Phase 1 of The Depot. Phase 1 contains the Site, Restroom and Dining Package. Two bids were received prior to the deadline of 5:00 PM July 31, 2019. Koetter Construction $2,021,000 Martin Construction $2,335,000 Mayor Moore made a motion to take the bids under advisement, with Mr. Owen seconding the motion, passing unanimously on a vote of 4-0. CONSENT REPORTS Minutes: Mayor Moore made a motion to approve the minutes from July 3, 2019, with Mr. Hawkins seconding the motion,passing unanimously on a vote of 4-0. Claims: Mayor Moore made a motion to approve the TIF Claims in the amount of$3,817,818.02,with Mr.Hawkins seconding the motion, passing unanimously on a vote of 4-0. Mayor Moore made a motion to approve the Redevelopment Claims in the amount of$27,703.05,with Mr. Owen seconding the motion, passing unanimously on a vote of 4-0. Mr. Owen made a motion to approve the Tourism Bond Claims in the amount of$19,680.00, with Mayor Moore seconding the motion,passing unanimously on a vote of 4-0. Review of Financial Information: Ms. Metcalf provided a TIF and Redevelopment Operating Account Balance Report. JTL Ongoing Projects Update: Jorge Lanz provided status on JTL projects: Veterans Parkway Phase 2— • Duke, AT&T, Zayo/Windstream and Spectrum have all relocated their utilities to the new poles. The old poles have been removed and construction is set to begin the week of July 29t. • Completion of Veterans Parkway is now August 31, 2019, inclement weather and utility conflicts are the reasons behind the delay. • Holman's Lane will most likely NOT meet the December 2019 completion date. • Mr. Hawkins questioned whether Holmans Lane progress will be halted due to the winter shutdown of asphalt plants. Mr.Lanz explained that the construction timeline has the west side of Holmans being widened first,up to asphalt,then beginning on the east side. This will avoid issues with asphalt constraints. Mayor Moore added that the contractor will still work in hopes of completing this year. Gateway Development— • Curb ramps and pedestrian push buttons need to be corrected. • JTL held an on-site meeting on July 23rd between INDOT, JTL and the railroad. L & I is to provide the City with cost estimates for preliminary engineering, design and construction of crossings. Mr. Lanz stated that the railroad is claiming they have 2 crossings per day at the Spring Street location, however, this does not seem correct. Last year the railroad reported 2 crossings per week. • Houses to be demolished are just awaiting final asbestos paperwork. JTL Ongoing Projects Update(cont'd): Gottbrath Way at Bridgepointe Commons, Phase 2— • Sanitary Sewer construction complete. • Unsuitable subgrade removal and replacement with shot rock has been completed. • Mr. Lanz presented Change Order#3 to adjust the contract completion date due to unsuitable subgrade issues and excessive inclement weather delays. The new completion date will be November 25, 2019, which still allows for plenty of time for the movie theater construction which site work is due to be completed by December 17, 2019. Mayor Moore made a motion to approve the Change Order #3 for a time extension of 115 days, or November 25,2019, with Mr. Hawkins seconding the motion, passing unanimously on a vote of 4-0. Utica-Sellersburg Road/SR 62 Intersection Improvements— • Awaiting relocation of all overhead utilities to be complete before going out for bids. Water Tower Road Improvements: • Construction complete. Awaiting Final Compliance Inspection Approval from INDOT before releasing contractor's retainage and closing project. 8th and Ohio Drainage Improvements Project: • Finalizing 60%plans. United Consulting Project Update: No Update BUSINESS Sign Easement Les Merkley advised that the Gateway Project has plans for 2 monuments. First sign being at 10th & Spring/Indiana and the second being located at 9th & Spring. These monuments will require easements from the City. Mr. Merkley advised that the exact location of the monuments has not been physically reviewed and that the easement provided does not include maintenance responsibility. He would advise the Commission grant approval two easements contingent upon site approval and inclusion of maintenance of monument location. Mayor Moore made a motion to approve two easements for monuments at the Gateway Project,contingent upon site approval and maintenance plan, with Mr. Hawkins seconding the motion, passing unanimously on a vote of 4-0. Downtown Sign Installation DeLynn Rutherford advised that the Commission has purchased signage for the downtown project areas. These signs have yet to be installed due to the amount of work already being performed by city crews. She is requesting$15,000 for the installation of signage. Mayor Moore made a motion to approve an amount not to exceed $15,000 for the installation of signage, with Mr. Hawkins seconding the motion,passing unanimously on a vote of 4-0. Steamboat Nights Sara Simpson presented a request for $25,000 for the Commissions annual contribution to Steamboat Nights,which will be held August 30-31 from 7-11 PM. Mayor Moore made a motion to approve $25,000 for Steamboat Nights, with Mr. Owen seconding the motion, passing unanimously on a vote of 4-0. EnVision Center Sara Simpson advised that after the improvements for the City's new EnVision Center, there remains to invoices that need to be paid, Security Pros and Tennis Technologies, in the total amount of$20,019.87. Mayor Moore made a motion to approve the$20,019.87 in a budget increase for the EnVision Center,with Mr. Hawkins seconding the motion,passing unanimously on a vote of 4-0. EXECUTIVE DIRECTOR REPORT Mr. Waiz advised that the Hogan project and Waypoint project are coming along. BOARD COMMENTS Mayor Mike Moore encouraged Commissioners to visit the EnVision Center. It has already been utilized by the Summer Parks Program, and the numbers for the program have grown this year. Scott Hawkins requested that a copy of the Baker Tilly Report be sent to Council members, he would like to get it added to their agenda. Teresa Bottorff-Perkins advised that she has visited the EnVision Center and thinks it's a great facility. She added that Greater Clark County Schools received their first TIF check. Monty Snelling asked about the completion date for the Spring Street Streetscape project. Mr. Owen advised he believes it is September for the Phase 1,also that Phase 2 has been approved by Council. ADJOURNMENT Mr. Owen made a motion to adjourn at 5:32 PM,with Mayor Moore seconding the motion. R. Monty Sne n es' ent� Submitted By: Cindy Seifert