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HomeMy WebLinkAboutSSB JULY 18, 2019 CITY OF JEFFERSONVILLE SANITARY SEWER BOARD MINUTES OF JULY 18, 2019 The Sanitary Sewer Board of the City of Jeffersonville, Indiana met in regular session on Thursday, July 18, 2019 at 3:00 P.M in the City Hall Mayor's Conference Room. Mayor Moore called the meeting to order at 3:03 P.M. Board Members present are Mike Moore, Bill Saegesser and Dale Orem. Also present are Utility Director Len Ashack, Utility Billing Office Coordinator Jackie Langdon, Controller Heather Metcalf, Board Attorney Mike Gillenwater, City Engineer Andy Crouch, Jorge Lanz and Josh Hillman representing Jacobi, Toombs, and Lanz, John Herriford representing Strand, and Secretary Barbara Hollis. Board Member Orem made the motion to approve the agenda with the addition of a Right of Entry request from Indiana American Water, second by Board Member Saegesser, passing on a vote of 3-0. The minutes of the June 20, 2019 meeting were presented for approval. Board Member Orem made the motion to approve the minutes as presented, second by Board Member Saegesser, passing on a vote of 3-0. CONTROLLER'S REPORT Controller Metcalf presented the revised claim list dated July 18, 2019 in the amount of $490,610.49. Board Member Saegesser, made the motion to approve the claim list as presented, second by Board Member Orem passing on a vote of 3-0. Controller Metcalf presented the Adjustment Certificate dated July 12, 2019 in the amount of $-40,774.84 Sewage, $-649.45 Drainage, and a refund of $760.56. Board Member Saegesser made the motion to approve the Certificate as presented, second by Board Member Orem, passing on a vote of 3-0. OLD BUSINESS - No Old Business this meeting NEW BUSINESS Josh Hillman presented the bid sheet for the Falcon Crest Force Main Relocation project. The low bid is from Lykins Contracting in the amount of $388,155. It is recommended the bid be awarded to Lykins. Board Member Saegesser made the motion to award the bid for the Falcon Crest Force Main Relocation project to Lykins Contracting, second by Board Member Orem, passing on a vote of 3-0. July 18, 2019 Sewer Board Minutes Page 2 Josh Hillman next presented and explained Jacobi, Toombs and Lanz, Inc., Work Order 2019-3, Falcon Crest Force Main Relocation Construction Administration and Inspection. Board Member Orem made the motion to approve the Work Order as presented, second by Board Member Saegesser, passing on a vote of 3-0. The bid tabulation for the Loma Vista Interceptor Sanitary Sewer Lining project was presented. Josh Hillman recommended the bid go to Insituform Technologies at the low bid of $158,425. Board Member Saegesser made the motion to award the bid to Insituform, second by Board Member Orem, passing on a vote of 3-0. Director Ashack explained the request for a Grant Of Easement from Duke Energy Indiana, LLC. Following discussion, Board Member Saegesser made the motion to authorize Mayor Moore to sign the document as presented, second by Board Member Orem, passing on a vote of 3-0. Director Ashack explained the Main Street sewer project has been televised and there are still some problems in the last 17 feet. The contractor continues to go back and fix the issues. The add-ons amount to $24,900. Director Ashack would like to replace the Jeep Compass. He reviewed a Worksheet from John Jones Automotive Group to trade for a 2019 Ram. Following discussion, Board Member Orem made the motion to approve the trade in the amount of $26,640., second by Board Member Saegesser, passing on a vote of 3-0. Director Ashack explained a request from Indiana American Water Company to run a water line along the property on Spring Street for the hospital. As this property has recently been developed as a Park and had new sidewalk installed, Mayor Moore is concerned it will look like it has been patched. The request is to bore under Spring Street. The road projects were discussed. At the conclusion of all discussion, Board Member Orem made the motion to grant the Right of Entry as requested provided the work be done underground as much as possible, and an irrigation system is installed in return, second by Board Member Saegesser, passing on a vote of 3-0. ENGINEERING REPORTS Josh Hillman presented and reviewed Jeffersonville Sanitary Sewer Projects Status Report, July 18, 2019. Jorge Lanz talked about the CSO Design. Mayor Moore asked how long it would be before EPA approval is received. Board Member Saegesser shares Mayor Moore's frustration as it seems it takes forever to receive a decision. DEPARTMENT REPORT Director Ashack reported the Semi-Annual Report No. 19 was sent on June 20, 2019. The June 2019 WWTP Flow report is provided. The 2019 CSO Events report for June 2019 is presented and has been provided to Clarksville as well. The June WWTP is also provided. The June Operations Report is on CD. .Tdy d, Mc 21, 2019 Sewer Board Minutes Page 3 SEWER BOARD ATTORNEY REPORT - No report this meeting. BOARD MEMBER COMMENTS Board Member Saegesser asked about the Utica Pike paving as he is concerned how long it will last with the heavy trucks. He asked about the possibility of enforcing a weight limit. The problems involved with enforcement was discussed. Next was discussed the possibility of receiving financial help from the Street Department. Mayor Moore will make a call to that regard. All will work to get Utica Pike done before school starts. There being n. /rther business to come before the Board, Board Member Orem made the moti. to .d..urn at 3: 1 P.M., second by Board Member Saegesser, passing on a vote of 3-f'. T ext meeti`1. is scheduled for August 1, 2019. 9 Mike Moore, ayor 011`L,_ 1111 Dale Orem, Board Member tiArors–al . ALA,— Bill Saegesser, :iii d Member ATTEST: �� \lii-31141ti Barbara Hollis, Secretary