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HomeMy WebLinkAboutFALCON CREST FORCE MAIN RELOCATION f 13.0 BID FORMS NOTE: INSERT AND ATTACH TO FORM 96, DO NOT USE THE CONTRACTOR'S BID SECTION ON FORM 96. BE SURE TO SIGN BID, NOTARIZE BID AND EXECUTE NON-COLLUSION AFFIDAVIT. CONTRACTOR'S BID FORM JEFFERSONVILLE SEWER BOARD 500 QUARTERMASTER COURT ' JEFFERSONVILLE, INDIANA 47130 RE: FALCON CREST FORCE MAIN RELOCATION JOB NO. 18161 Gentlemen: We submit, herewith, our sealed proposal to furnish all necessary labor, material and equipment to construct the above captioned project, in accordance with the subject plans and specifications at the unit prices listed herein. I A-205 S:\projects\18161-Falcon Crest Force Main Relocation\Specifications\Sec A2.doc r L E FALCON CREST FORCE MAIN RELOCATION CITY OF JEFFERSONVILLE, INDIANA JOB NO. 18161 C ITEM QUANTITY NO. DESCRIPTION UNIT PRICE TOTAL AMT. C1 1 LS Mobilization &Demobilization $ ia. bQ $ /9,,C00 2 1 LS Maintenance of Traffic $ Z,,Opo $ Z,Ooo 3 1 LS Clearing of Right-of-Way $ 5 X $ soo _ 4 1 LS Construction Stakeout $ s-oeD $ 3:S_b 5 1 LS Erosion Control $ 6v.STSU $ 6Zo C6 1 LS Utility Coordination $ /poo $ ‘001/4 7 4,465 LF 8" PVC Force Main $ Z8.°° $ /ZS:0230 8 40 LF 2.5" PVC Force Main $ 0?." $ 3,gzo 9 4 EA Combination Air Release Valve $ e,?'o $ 34,goo 10 1 LS 4'x4' Valve Vault, Complete with Valves $ 7.7/o $ 7, 7/o 11 420 LF Bore and Jack 18" Steel Casing $ Z9S'�' $ /Z,3 9�v 12 1 LS Connection to Ex. Force Main $ y/CO $ cisp 13 1 LS Core into and Connect to Ex. Manhole $ Z 6Z,( $ 2,623'' 14 1 LS Lateral Assembly for Future E-One Pump Connection $ i�oS'� $ 6S73 15 7 EA Valve Box with Riser for Tracer Wire Connection $ $ I o Point �7 /��f t7 16 9,000 SY Seeding $ 2.''' $ /a bot 17 50 CY Unidentified Rock Removal $ Si) $ ZSz=.(3 18 100 CY Undercut/Stabilization of Unsuitable Subgrade $ 6 $ ST000 I19 1 LS Unidentified Conflict Contingency $ 25,000.00 $ 25,000.00 TOTAL BID PRICE =Total of Items 1 thru 19 = $ 3t6,/ Lyses Contractor I I I I i ■ IS\projects\18161-Falcon Crest Force Main Relocation\Specifications\18161 Bid Form A-207 �E.�?�Tp d/= r' CONTRACTOR'S BID FOR PUBLIC WORK - FORM 96 0,1c!), t CI.t.Y r ,), State Form 52414(R2/2-13)/Form 96(Revised 2013) ;•-• _ Prescribed by State Board of Accounts PART I (To be completed for all bids. Please type or print) Date (month, day, year): July 11, 2019 1. Governmental Unit(Owner): City of Jeffersonville 2. County : /Y4t/i/ 3. Bidder(Firm): Lykins Contracting, Inc. Address: 12783 N. State Rd. 101 City/State/ZlPcode: Sunman, IN 47041 4. Telephone Number: 812-623-2244 5. Agent of Bidder (if applicable): Joe Cook Pursuant to notices given, the undersigned offers to furnish labor and/or material necessary tc complete the public works project of Falcon Crest Force Main Relocation (Governmental Unit) in accordance with plans and specifications prepared by Jacobi, Toombs, and Lanz, Inc. and dateddue ZOI q for the sum of Ike f wk4i �S4 (jI1 a d $ Y64/s'. . /� F� The undersigned further agrees to furnish a bond or ce ified check with this bid for an amount specified in the notice of the letting. If alternative bids apply, the undersigned submits a proposal for each in accordance with the notice. Any addendums attached will be specifically referenced at the applicable page. If additional units of material included in the contract are needed, the cost of units must be the same as that shown in the original contract if accepted by the governmental unit. If the bid is to be awarded on a unit basis, the itemization of the units shall be shown on a separate attachment. The contractor and his subcontractors, if any, shall not discriminate against or intimidate any employee, or applicant for employment, to be employed in the performance of this contract, with respect to any matter directly or indirectly related to employment because of race, religion, color, sex, national origin or ancestry. Breach of this covenant may be regarded as a material breach of the contract. CERTIFICATION OF USE OF UNITED STATES STEEL PRODUCTS (If applicable) I, the undersigned bidder or agent as a contractor on a public works project, understand my statutory obligation to use steel products made in the United States (I.C. 5-16-8-2). I hereby certify that I and all subcontractors employed by me for this project will use U.S. steel products on this project if awarded. I understand that violations hereunder may result in forfeiture of contractual payments. ACCEPTANCE ark The above bid is accepted this /v day of k/1/4 , 2/q, subject to the following conditions: � AAo 4 Contracting Authority Members: Pile 1140e0e MAINg FLL SAV Y • ,1 I c PART II (For projects of$150,000 or more— IC 36-1-12-4) Governmental Unit: City of Jeffersonville Bidder(Firm) Lykins Contracting, Inc. Date (month, day, year): July 11, 2019 These statements to be submitted under oath by each bidder with and as a part of his bid. Attach additional pages for each section as needed. SECTION I EXPERIENCE QUESTIONNAIRE 1. What public works projects has your organization completed for the period of one (1)year prior to the date of the current bid? Completion Contract Amount Class of Work Date Name and Address of Owner 1,539,936.00 Water 11-2018 Boone County Water 10,252,466.00 Sewer 02-2019 City of Fishers 6,500,000.00 Sewer 1-2018 City of New Castle 2. What public works projects are now in process of construction by your organization? Expected Contract Amount Class of Work Completion Name and Address of Owner Date 3,692,562.00 Sewer 11-2019 City of New Castle 3,519,385.00 Sewer 8-2019 City of New Castle 4,668,384.00 Water 08-2019 Jackson County Water Utility 3. Have you ever failed to complete any work awarded to you? No If so, where and why? 4. List references from private firms for which you have performed work. Tom Linkel - Linkel Company Brandon Schilling - Equity LifeStyle Properties SECTION II PLAN AND EQUIPMENT QUESTIONNAIRE 1. Explain your plan or layout for performing proposed work. (Examples could include a narrative of when you could begin work, complete the project, number of workers, etc. and any other information which you believe would enable the governmental unit to consider your bid.) Lykins will mobilize equipment and crews upon notice to proceed and work with owners and engineers to complete project with in schedule. 2. Please list the names and addresses of all subcontractors (i.e. persons or firms outside your own firm who have performed part of the work) that you have used on public works projects during the past five (5) years along with a brief description of the work done by each subcontractor. Complete list to be provided upon low bid. Typical subcontractors include surface paving, electrical, painting and hauling. 3. If you intend to sublet any portion of the work, state the name and address of each subcontractor, equipment to be used by the subcontractor, and whether you will require a bond. However, if you are unable to currently provide a listing, please understand a listing must be provided prior to contract approval. Until the completion of the proposed project, you are under a continuing obligation to immediately notify the governmental unit in the event that you subsequently determine that you will use a subcontractor on the proposed project. Complete subcontractor list to be provided prior to award. — c�JG 4 ' pc4e,f 4. What equipment do you have available to use for the proposed project? Any equipment to be used by subcontractors may also be required to be listed by the governmental unit. Trackhoes, Backhoes, Mini Excavator, Dozer, Boring Equipment, Bobcats, Dump Trucks 5. Have you entered into contracts or received offers for all materials which substantiate the prices used in preparing your proposal? If not, please explain the rationale used which would corroborate the prices listed. Yes SECTION III CONTRACTOR'S FINANCIAL STATEMENT Attachment of bidder's financial statement is mandatory. Any bid submitted without said financial statement as required by statute shall thereby be rendered invalid. The financial statement provided hereunder to the governing body awarding the contract must be specific enough in detail so that said governing body can make a proper determination of the bidder's capability for completing the project if awarded. SECTION IV CONTRACTOR'S NON —COLLUSION AFFIDAVIT The undersigned bidder or agent, being duly sworn on oath, says that he has not, nor has any other member, representative, or agent of the firm, company, corporation or partnership represented by him, entered into any combination, collusion or agreement with any person relative to the price to be bid by anyone at such letting nor to prevent any person from bidding nor to include anyone to refrain from bidding, and that this bid is made without reference to any other bid and without any agreement, understanding or combination with any other person in reference to such bidding. He further says that no person or persons, firms, or corporation has, have or will receive directly or indirectly, any rebate, fee, gift, commission or thing of value on account of such sale. SECTION V OATH AND AFFIRMATION I HEREBY AFFIRM UNDER THE PENALTIES FOR PERJURY THAT THE FACTS AND INFORMATION CONTAINED IN THE FOREGOING BID FOR PUBLIC WORKS ARE TRUE AND CORRECT. Dated at Sunman this 11 day of July , 2019 Lykins Contra J� ng, Inc. 11 me Organization) By h • Treasurer (Title of Person Signing) ACKNOWLEDGEMENT STATE OF Indiana ss COUNTY OF Ripley Before me, a Notary Public, personally appeared the above-named Joe Cook and swore that the statements contained in the foregoing document are true and correct. Subscribed and sworn to before me this 11th day of July 2019 1-AtLith ?-3:tartAty Notary Publ. My Commission Expires: July 19, 2026 kr p. •. mirrinM S . July 19, 202 6 County of Residence: Dearborn CO mfission Number 14917 or� Ripley County Part of State Form 52414(R2/2-13)/Form 96(Revised 2013) BID OF Lykins Contracting, Inc. (Contractor) 12783 N.State Rd. 101 (Address) Sunman, IN 47041 FOR PUBLIC WORKS PROJECTS OF City of Jeffersonville Falcon Crest Force Main Relocation Filed July 11 2019 Action taken AlA Document A310TM - 2010 Bid Bond CONTRACTOR: SURETY: (Name, legal status and address) (Name, legal status and principal place Lykins Contracting, Inc. of business) 12783 North State Road 101 Hudson Insurance Company Sunman, IN 47041 100 William Street,5th Floor This document has important legal New York, NY 10038 consequences.Consultation with OWNER: an attorney is encouraged with (Name, legal status and address) respect to its completion or Jeffersonville Sewer Board modification. 500 Quartermaster Court Any singular reference to Jeffersonville, IN 47130 Contractor,Surety,Owner or BOND AMOUNT: Five Percent (5%)of the Total Bid Amount other party shall be considered plural where applicable. PROJECT: (Name, location or address, and Project number, if any) Falcon Crest Force Main Relocation The Contractor and Surety are bound to the Owner in the amount set forth above,for the payment of which the Contractor and Surety bind themselves,their heirs,executors,administrators,successors and assigns,jointly and severally,as provided herein.The conditions of this Bond are such that if the Owner accepts the bid of the Contractor within the time specified in the bid documents,or within such time period as may be agreed to by the Owner and Contractor,and the Contractor either(1)enters into a contract with the Owner in accordance with the terms of such bid,and gives such bond or bonds as may be specified in the bidding or Contract Documents,with a surety admitted in the jurisdiction of the Project and otherwise acceptable to the Owner,for the faithful performance of such Contract and for the prompt payment of labor and material furnished in the prosecution thereof;or(2)pays to the Owner the difference,not to exceed the amount of this Bond,between the amount specified in said bid and such larger amount for which the Owner may in good faith contract with another party to perform the work covered by said bid,then this obligation shall be null and void,otherwise to remain in full force and effect.The Surety hereby waives any notice of an agreement between the Owner and Contractor to extend the time in which the Owner may accept the bid.Waiver of notice by the Surety shall not apply to any extension exceeding sixty(60)days in the aggregate beyond the time for acceptance of bids specified in the bid documents,and the Owner and Contractor shall obtain the Surety's consent for an extension beyond sixty(60)days. If this Bond is issued in connection with a subcontractor's bid to a Contractor,the term Contractor in this Bond shall be deemed to be Subcontractor and the term Owner shall be deemed to be Contractor. When this Bond has been furnished to comply with a statutory or other legal requirement in the location of the Project, any provision in this Bond conflicting with said statutory or legal requirement shall be deemed deleted herefrom and provisions conforming to such statutory or other legal requirement shall be deemed incorporated herein. When so furnished,the intent is that this Bond shall be construed as a statutory bond and not as a common law bond. Signed and sealed this 11th day of July,2019 Lykins C.ntractin.!nc. (Prineip nl (Seal) (Witness) (".;I (Title) 46414._ Hudson Insurance Company p4.4yr� (S�r e (Seal) (Witness) (Title) Nancy Ne c, ttorney-in-Fact AIA Document A310T"—2010.Copyright 0 1963,1970 and 2010 by The American Institute of Architects. C1,/ HUDSON i,•,t \Ns t C,Ps\t'! BID BOND POWER OF ATTORNEY KNOW ALL MEN BY THESE PRESENTS: That HUDSON INSURANCE COMPANY, a corporation of the State of Delaware, with offices at 100 William Street, New York, New York, 10038, has made, constituted and appointed, and by these presents, does make, constitute and appoint Tammy L Masterson,Mark Nelson, Mary Beth Milling,Nancy Nemec, Liz Ohl, Katie Rose, Stella Adams,Karen M.Speed and Julie Siemer its true and lawful Attomey(s)-in-Fact,at New York City in the State of New York,each of them alone to have full power to act without the other or others,to make,execute and deliver on its behalf,as Surety,bid bonds for any and all purposes. Such bid bonds,when duly executed by said Attomey(s)-in-Fact,shall be binding upon said Company as fully and to the same extent as if signed by the President of said Company under its corporate seal attested by its Secretary. In Witness Whereof, HUDSON INSURANCE COMPANY has caused these presents to be of its Senior Vice President thereunto duly authorized,on this 7th day of November ,20 17 at New York,New York. (Corporate seal HUDSON INSURANCE COMPANY Attest By `;,V 4 Dina Daskalakis,Corporate Secretary Michael P.Cifone,Senior Vice President STATE OF NEW YORK COUNTY OF NEW YORK SS. On the 7th day of November ,20 17_before me personally came Michael P.Cifone to me known,who being by me duly sworn did depose and say that he is a Senior Vice President of HUDSON INSURANCE COMPANY,the Comp y described herein and which executed the above instrument, that he knows the seal of said Company,that the seal affixed to said instrument is the corporate seal o said Co pany,that it was so affixed by order of the Board of Directors of said Company,and that he signed his name thereto by like order. N Q� M. ,i.••••• �9 ANN M.MURPHY (Notarial Seal) - • 'O Notary Public,State of Ne rk NA O'T'q� S�= No.01MU6067553 • �m .4--; LYKINS CONTRACTING, INC. FINANCIAL STATEMENTS AND INDEPENDENT AUDITORS'REPORT For the Year Ended September 30, 2018 1113 1AICPAs MORT•WHITE-BUSHMAN CPAs AND BUSINESS ADVISORS LYKINS CONTRACTING, INC. TABLE OF CONTENTS PAGE Independent Auditors' Report Financial Statements Balance Sheets 1 -2 Statements of Income 3 Statements of Stockholder's Equity 4 Statements of Cash Flows 5 Notes to the Financial Statements 6- 12 INCPAs MORT.WHITE.BUSHMAN INDEPENDENT AUDITORS' REPORT Directors and Officers Lykins Contracting, Inc. 12783 N. State Road 101 Sunman, IN 47041 Report on the Financial Statement • We have audited the accompanying financial statements of Lykins Contracting, Inc. which comprise the balance sheets as of September 30, 2018 and 2017, and the related statements of income and retained earnings and cash flows for the years then ended and the related notes to the financial statements. Management's Responsibility for the Financial Statements Management is responsible for the preparation and fair presentation of these financial statements in accordance with accounting principles generally accepted in the United States of America; this includes the design, implementation, and maintenance of internal control relevant to the preparation and fair presentation of financial statements that are free from material misstatement, whether due to fraud or error. Auditor's Responsibility Our responsibility is to express an opinion on these financial statements based on our audits. We conducted our audits in accordance with auditing standards generally accepted in the United States of America. Those standards require that we plan and perform the audits to obtain reasonable assurance about whether the consolidated financial statements are free of material misstatement. An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statements. The procedures selected depend on the auditor's judgment, including the assessment of risks of material misstatement of the financial statements,whether due to fraud or error. In making those risk assessments, the auditor considers internal control relevant to the entity's preparation and fair presentation of the financial statements in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity's internal control. Accordingly,we express no such opinion. An audit also includes evaluating the appropriateness of accounting policies used and reasonableness of significant accounting estimates made by management, as well as evaluating the overall presentation of the financial statements. 1241 Nagel Rd. Office: 513.834.9034 Cincinnati, Ohio 45255 Fax: 513.834.9038 IAIOPAs MORT-WHITE•BUSHMAN We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinion. Opinion In our opinion, the financial statements referred to above present fairly, in all material respects, the financial position of Lykins Contracting, Inc. as of September 30, 2017 and 2016, in accordance with accounting principles generally accepted in the United States of America. • 914ort, White ancfcushman, CPA 's Cincinnati, Ohio December 14, 2018 • 1241 Nagel Rd. Office: 513.834.9034 Cincinnati, Ohio 45255 Fax: 513.834.9038 LYKINS CONTRACTING, INC. BALANCE SHEETS ASSETS As of September 30, 2018 2017 Current Assets Cash $ 1,062,941 $ 474,813 Contract Receivables 4,211,409 1,936,582 Costs and Estimated Earnings in Excess of Billings on Uncompleted Contracts 37,018 469,320 Officer Advances 28,643 28,643 Total Current Assets 5,340,011 2,909,358 Real Estate, Furniture, Equipment and Vehicles Leasehold improvements 29,977 24,041 Furniture and Fixtures 1,855 1,855 Equipment 5,033,976 4,245,673 Vehicles 1,734,881 1,410,766 6,800,689 5,682,335 Less Accumulated Depreciation 3,656,675 3,131,656 Total Real Estate, Furniture, Equipment and Vehicles 3,144,014 2,55Q679 Total Assets $ 8,484,025 $ 5,460,037 See Independent Auditors' Report and Accompanying Notes - 1 - LYKINS CONTRACTING, INC. BALANCE SHEETS LIABILITIES AND STOCKHOLDER'S EQUITY As of September 30, 2018 2017 Current Liabilities Line of Credit $ 243,340 $ 26,972 Notes Payable-Current Portion 415,321 315,043 Accounts Payable 2,295,556 1,439,917 Billings in Excess of Costs and Estimated Earnings on Uncompleted Contracts 444,295 646,946 Accrued and Withheld Liabilities 88,672 65,277 Total Current Liabilities 3,487,184 2,494,155 Long-Term Liabilities (Less Current Portion) 830,950 653,721 Total Liabilities 4,318,134 3,147,876 Stockholder's Equity Common Stock, No Par Value; 100 Shares Authorized, Issued and Outstanding 339,223 339,223 Additional Paid in Capital 900,266 900,266 Retained Earnings 2,926,402 1,072,672 Total Stockholder's Equity 4,165,891 2,312,161 Total Liabilities and Stockholder's Equity $ 8,484,025 $ 5,460,037 See Independent Auditors' Report and Accompanying Notes -2 - LYKINS CONTRACTING, INC. STATEMENTS OF INCOME For The Years Ended September 30, 2018 2017 Amount Percent Amount Percent Revenues Earned $ 15,769,342 100.0 % $ 9,208,585 100.0 % Cost of Revenues Earned 12,647,256 80.2 8,353,913 90.7 Gross Profit 3,122,086 19.8 854,672 9.3 Administrative Expenses 697,691 4.4 624,138 6.8 Income from Operations 2,424,395 15.4 230,534 2.5 Other Income I (Expenses) (59,107) (0.4) (286,940) (3.1) Net Income/(Loss) $ 2,365,288 15.0 % $ (56,406) (0.6) % See Independent Auditors' Report and Accompanying Notes -3 - LYKINS CONTRACTING, INC. STATEMENT OF STOCKHOLDER'S EQUITY Additional Total Common Paid in Retained Stockholders' Stock Capital Earnings Equity Balance as of September 30, 2016 339,223 900,266 1,601,072 2,840,561 Net Income for the Year - - (56,406) (56,406) Stockholder Distributions - - (471,994) (471,994) Balance as of September 30, 2017 339,223 900,266 1,072,672 2,312,161 Net Income for the Year - - 2,365,288 2,365,288 Stockholder Distributions - - (511,558) (511,558) Balance as of September 30, 2018 $ 339,223 $ 900,266 $ 2926,402 $__165,891 See Independent Auditors' Report and Accompanying Notes -4- LYKINS CONTRACTING, INC. STATEMENTS OF CASH FLOWS For The Years Ended September 30, 2018 2017 Cash Flows From Operating Activities Net Income/(Loss) $ 2,365,288 $ (56,406) Reconciliation of Net Income with Cash Flows from Operations Depreciation 525,019 436,791 Changes In Contract Receivables (2,274,827) 153,555 Cost and Estimated Earnings in Excess of Billings on Uncompleted Contracts 432,302 181,508 Accounts Payable 855,639 245,120 Billings in Excess of Costs and Estimated Earnings on Uncompleted Contracts (202,651) (101,700) Accrued and Withheld Liabilities 23,395 39,540 Cash Provided/(Used) by Operations 1,724,165 898,408 Cash Flows From Investing Activities Purchase of Fixed Assets (346,065) (78,539) Cash Used by Investing Activities (346,065) (78,539) Cash Flows From Financing Activities Change in Line of Credit 216,368 (26,531) Payments on Long-Term Debt (494,782) (369,332) Shareholder Distributions (511,558) (471,994) Cash (Used)/Provided by Financing Activities (789,972) (867,857) Net Change in Cash 588,128 (47,988) Beginning Cash Balance 474,813 522,801 Ending Cash Balance $ 1,062,941 $ 474,813 • See Independent Auditors'Report and Accompanying Notes -5- LYKINS CONTRACTING, INC. NOTES TO THE FINANCIAL STATEMENTS SEPTEMBER 30, 2018 NOTE 1 —SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES Nature of Operations Lykins Contracting, Inc. is an underground utility contractor specializing in water, sewer and other underground utility installation and repair. Contracts are generally less than two years in duration and are performed for municipalities and developers in the southeastern Indiana area. Reporting Period The Company maintains a financial reporting fiscal year ending in September. A calendar year reporting cycle is still maintained for tax compliance reporting. Use of Estimates The process of preparing financial statements in conformity with generally accepted accounting principles requires the use of estimates and assumptions regarding certain types of assets, liabilities, revenues and expenses. Certain estimates relate to unsettled transactions and events as of the date of the financial statements. Other estimates relate to assumptions about the ongoing operations and may impact future periods. Accordingly, upon settlement, actual results may differ from estimated amounts. Percentage of Completion Method of Accounting The Company maintains its books and records on an accrual basis and reports income on the percentage of completion method. Profits on long-term contracts are recorded on the basis of the Company's estimates of the percentage of completion of individual contracts commencing when progress reaches a point where experience is sufficient to estimate final results with reasonable accuracy. That portion of the total contract price which is allocable, based on the percentage of completion, measured by the cost-to-cost method, to contract expenditures incurred and work performed is accrued. As these long-term contracts extend over one or more years, revisions in cost and profit estimates during the course of the work are reflected in the accounting period in which the revisions become known. Change orders are included in contract amounts when they receive final approval or as work is completed if only preliminary approval has been obtained. Claims are not included in the contract amount until received unless otherwise noted. At the time a loss on a contract becomes known, the entire amount of the estimated ultimate loss is accrued. The asset, Costs and Estimated Earnings in Excess of Billings on Uncompleted Contracts, represents revenues recognized in excess of amounts billed. The liability, Billings in Excess of Costs and Estimated Earnings on Uncompleted Contracts, represents billings in excess of revenues recognized. -6- LYKINS CONTRACTING, INC. NOTES TO THE FINANCIAL STATEMENTS SEPTEMBER 30, 2018 NOTE 1 -SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) Accounts Receivable The Company generally adjusts contract profit or loss for disputed accounts. Accounts receivable are stated at their contractual outstanding balances, net of any allowance for doubtful accounts. Accounts are considered past due if any portion of an account has not been paid in full within the contractual terms of the account The Company begins to assess its ability to collect receivables that are over 90 days past due and provides for an adequate allowance for doubtful accounts based on the Company's collection history, the financial stability and recent payment history of the customer and other pertinent factors. Receivables are written off as uncollectible after the Company has used reasonable collection efforts and deems them uncollectible. Based on these criteria, the Company has estimated an allowance for doubtful accounts of$0 for both September 30, 2018 and 2017, since it expects no material losses. Property and Equipment Buildings, improvements, furniture, equipment, and vehicles are stated at cost and depreciated over the estimated useful lives of the related assets. Depreciation is computed using the straight-line method for financial reporting purposes and using accelerated methods for income tax purposes. Maintenance and repairs are charged to operations when incurred. Significant betterments and renewals are capitalized. When buildings, improvements, furniture, equipment, and vehicles are sold orotherwise disposed of, the asset account and related accumulated depreciation account are relieved, and any gain or loss is included in operations. The useful lives of furniture, equipment, vehicles and improvements for purposes of computing depreciation are: Buildings and Leasehold Improvements 39 Years Furniture and Fixtures 7 Years Equipment and Vehicles 5-25 Years Fair Value of Instruments The Company's financial instruments are cash, accounts receivable, accounts payable, and advances from Officers. The recorded values of cash, accounts receivable, accounts payable and advances from Officers approximate their fair values based on their short-term nature. Advertising The Company expenses the cost of advertising when incurred. -7-- LYKINS CONTRACTING, INC. NOTES TO THE FINANCIAL STATEMENTS SEPTEMBER 30, 2018 NOTE 1 -SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) Multi-Employer Union Pensions In connection with the Company's agreements with the various unions, the Company participates with other companies in the construction industry in defined benefit pension plans. These multi-employer plans cover all of the Company's employees who are members of these unions. Information as to the Company's portion of any vested or non-vested benefit obligation, as well as plan assets available for benefits, is not available for the most recent year from the union's plan administrators. Depending upon the plans'year, there may be a withdrawal liability for the Company which would only apply if the Company ceases its obligation to contribute to the plans under the collective bargaining agreement. Otherwise, the Company's liability for benefit funding in the union's plans is limited to its hourly contribution rate as long as the Company remains in the plans, which it intends to do. Recent Accounting Pronouncements In February 2016, the FASB issued ASU 2016-02, Leases (Topic 842), which will require leases to be recorded as an asset on the balance sheet for the right to use the leased asset and a liability for the corresponding lease obligation for leases with terms of more than twelve months. ASU 2016-02 is effective for non-public companies for fiscal years beginning after December 15, 2019, with early adoption permitted. The Company is evaluating the impact the pronouncement may have on the financial statements. In May 2014, the FASB issued ASU No. 2014-09, Revenue from Contracts with Customers(Topic 606). This ASU replaces nearly all existing U.S. GAAP guidance on revenue recognition. In August 2015, the FASB issued ASU No. 2015-14, Revenue from Contracts with Customers: Topic 606: Deferral of Effective Date. This standard delays the effective date for non-public entities to fiscal years beginning after December 15, 2018, with early adoption permitted. The Company is evaluating the impact the pronouncement may have on the financial statements. In January 2016, the FASB issued ASU No. 2016-01, Financial Instruments--Overall(Subtopic 825- 10):Recognition and Measurement of Financial Assets and Financial Liabilities. For investments in equity securities with readily determinable fair values, the ASU will require unrealized gains and losses to be reported in net income rather than in other comprehensive income. ASU 2016-01 is effective for non-public companies for fiscal years beginning after December 15, 2018. Subsequent Events Management has evaluated subsequent events through December 14, 2018, the date the financial statements were available to be issued. -8- LYKINS CONTRACTING, INC. NOTES TO THE FINANCIAL STATEMENTS SEPTEMBER 30, 2018 NOTE 2 -CASH FLOW INFORMATION At various times throughout the year, the Company may have cash in certain financial institutions in excess of FDIC insurance limits. The Company had $589,901 and$468,576 in cash in a financial institution in excess of FDIC limits for the years ended September 30, 2018 and 2017, respectively. For purposes of the cash flow statement, cash includes cash in the checking account, savings account and certificates of deposit. Cash paid for interest during the year ended September 30, 2018 and 2017 was$59,179 and $52,812 respectively. The Company had noncash financing and investing transactions as follows: September 30, 2018 2017 Notes Payable Refinanced and Incurred for the Acquisition of Equipment and Vehicles $ 772,089 $ 272,708 NOTE 3—CONTRACT RECEIVABLES Contract receivables consist of the following- Completed Contracts $ 1,450,979 $ 86,092 Contracts in Progress 2,086,510 1,761,617 Retained 673,920 88,873 $ 4,211,409 $ 1,936,582 NOTE 4-COSTS AND ESTIMATED EARNINGS ON UNCOMPLETED CONTRACTS Costs, estimated earnings and billings on uncompleted contracts are summarized as follows: Costs Incurred on Uncompleted Contracts $ 9,722,403 $ 7,558,044 Estimated Earnings 1,754,089 1,535,668 11,476,492 9,093,712 Billings to Date 11,883,769 9,271,338 $ (407,277) $ (177,626) The preceding is included in the accompanying balance sheets under the following captions: Costs and Estimated Earnings in Excess of Billings on Uncompleted Contracts $ 37,018 $ 469,320 Billings in Excess of Costs and Estimated Earnings on Uncompleted Contracts (444,295) (646,946) $ (407,277) $ (177,626) -9- LYKINS CONTRACTING, INC. NOTES TO THE FINANCIAL STATEMENTS SEPTEMBER 30, 2018 NOTE 5—LINE OF CREDIT The Company has established a $500,000 revolving line of credit at a bank collateralized by all Company assets and personally guaranteed by the sole stockholder of the Company. Interest is payable monthly the prime rate of interest subject to a minimum floor of 5.00% on the outstanding balance of the line (the prime rate was 5.25% and 4.25%at September 30, 2018 and 2017, respectively)The line is renewable annually each October. NOTE 6—LONG-TERM LIABILITIES Long-Term Liabilities The Company has several installment notes payable, with interest rates ranging from 0.00%to 7.94%, collateralized by vehicles and equipment. The final payments are due on various dates through August, 2024. 1,246,271 968,764 1,246,271 968,764 Less Current Portion 415,321 315,043 Long Term Portion $ 830,950 $ 653,721 The remaining maturities on these Long-Term Liabilities are as follows. Years Ending September 30, 2019 $ 415,321 2020 309,786 2021 221,276 2022 71,134 20223 44,334 Thereafter 184,420 $ 1,246,271 NOTE 7—INTEREST EXPENSE The Company incurred interest expense of$59,107 and $52,812 on all outstanding debt for the years ended September 30, 2018 and 2017, respectively. - 10- LYKINS CONTRACTING, INC. NOTES TO THE FINANCIAL STATEMENTS SEPTEMBER 30, 2018 NOTE 8—'S' CORPORATION The Company has elected under Section 1362 of the Internal Revenue Code to be taxed as an 'S'Corporation and files it's tax returns based on a calendar year. Under the provisions of this chapter, most of the tax liabilities and benefits from the corporation pass directly to the stockholder. As such, any timing differences between financial statement and taxable income will also be taxed to the stockholder. The Company makes distributions sufficient to meet the stockholder's personal income tax liabilities resulting from the Company's taxable'S' Corporation income passing through to him. NOTE 9—ADVERTISING COSTS During the years ended September 30, 2018 and 2017 the Company incurred and paid $21,535 and $7,567, respectively, in advertising costs. NOTE 10—UNION PENSION EXPENSE Union pension expense was $258,257 and $267,199 for the years ended September 30, 2018 and 2017, respectively, and is included in cost of revenues earned as part of payroll overhead. NOTE 11 — RELATED PARTY LEASE The Company leases its office and storage facilities from a stockholder of the Company on a month-to- month basis. The Company's rental expense was$82,680 for both years ended September 30, 2018 and 2017. The Company currently pays$1,590 per week in rent to the stockholder. NOTE 12—UNION PENSION EXPENSE MULTI-EMPLOYER PLAN As previously stated in Note 1, substantially the entire labor force is subject to collective bargaining agreements that are renewed periodically. In connection with its collective bargaining agreement with the unions, the Company participates with other companies in the unions' multi-employer pension and post-retirement plan. This plan covers all of the Company's employees who are members of the union. The risks of participating in multi-employer pension plans are different from single-employer plans in the following aspects: a. Assets contributed to the multi-employer plan by one employer may be used to provide benefits to employees of other participating employers. b. If a participating employer stops contributing to the plan, the unfunded obligations of the plan may be assumed by the remaining participating employers. c. If the Company chooses to stop participating in a multi-employer plan, the Company may be required to pay the plan an amount based on the unfunded status of the plan, referred to as a withdraw liability. The Company uses employees on construction projects covered by the multi-employer plan as needed. Employment can vary from year to year,which affects the comparability of contributions to the plan from year to year. -11 - LYKINS CONTRACTING, INC. NOTES TO THE FINANCIAL STATEMENTS SEPTEMBER 30, 2018 NOTE 12—UNION PENSION EXPENSE MULTI-EMPLOYER PLAN (Continued) The Company participates in the Central Pension Fund of the International Union of Operating Engineers EIN 36-6052390, Plan 001 through Local 181 and Local 103. The most recent Pension Protection Act zone status available is for the plan's year ending January 31, 2018 in which it was rated"Neither Endangered nor Critical"or"green zone"status. Green zone status indicates that the plan is more than 80% funded. Contributions to the Central Pension Fund of the International Union of Operating Engineers were $172,307 and $162,121 for the years ended September 30, 2018 and 2017, respectively and is included in Union Benefits as a cost of revenues earned. The Company participates in the Indiana Laborers Welfare Fund EIN 36-6027150, Plan 001 through Local 741. The most recent Pension Protection Act zone status available is for the plan's year ending May 31, 2018 in which it was rated"Neither Endangered nor Critical" or"green zone"status. Green zone status indicates that the plan is more than 80%funded. Contributions to the Indiana Laborers Welfare Fund were$85,950 and $105,078 for the years ended September 30, 2018 and 2017, respectively and is included in Union Benefits as a cost of revenues earned. NOTE 13 -BACKLOG The following schedule summarizes changes in backlog on contracts during the years ended September 30, 2018 and 2017. Backlog represents the amount of revenue the Company expects to realize from work to be performed on contracts in progress at year end and from contractual agreements on which work has not yet begun. September 30, 2018 2017 Backlog Balance at Beginning of Year New Contracts and Contract Adjustments $ 3,553,290 $ 5,031,131 During the Year 18,829,374 7,730,744 22,382,664 12,761,875 Less Contract Revenue Earned During the Year 15,769,342 9,208,585 Backlog Balance at End of Year $ 6,613,322 $ 3,553,290 NOTE 14—CONCENTRATION OF BUSINESS OPERATIONS The Company employs 100%of its contract labor force from local unions. As such, uninterrupted labor availability is dependent upon continuing agreements with those unions. - 12 - CONTRACTORS STATEMENT OF UNDERSTANDING OF UTILITY CONFLICTS & ISSUES By submitting this bid, we understand the challenges and issues involved with the potential conflict with existing utilities during the execution of this project. We acknowledge that the location of the utilities shown may not be accurate; however, our bid takes this into consideration and we understand that no additional compensation will be made for working around or near a utility that is not shown on the plans or that is shown incorrectly. Any changes in the plans due to utilities shall be paid for based on the unit prices provided on the bid form. Additional contract days may be awarded if deemed necessary by the OWNER. Our bid price takes into consideration the costs required to coordinate the relocation of any and all affected utilities, and the potential interruption and delays of operation in constructing this project. However, it is understood that we, the CONTRACTOR, will not be held responsible for schedule delays attributable to a given utility company's lack of cooperation or completion of relocation. pt _ .QCor` Cre.4 �rCe r��� 4 L► PR JECT N ME SUBMITT D BY Lk cLL, CONTRACTOR BY: (Pri ted Name and Title) DATE S:\projects\18161-Falcon Crest Force Main Relocation\Specifications\Utility Conflicts.doc ■ A-209 I ■ Jacobi, Toombs & Lanz, Inc. Consulting Engineers & Land Surveyors July 2, 2019 ADDENDUM NO. 1 Falcon Crest Force Main Relocation Job No. 18161 The following revisions are hereby incorporated: 1. The correct date for the Pre-Bid Meeting is Wednesday,July 3rd, 2019 at Jeffersonville City Hall, 500 Quartermaster Court,Jeffersonville, Indiana 47130 in the Mayor's Conference Room at 2:00 P.M., local time. The Contractor shall acknowledge receipt of this Addendum No. 1 in writing on all bids turned in. All questions must be received by 2:00 p.m. on Tuesday, July 9, 2019. No questions will be addressed after that time. Sincerely, JACOBI,TOOMBS AND LANZ, INC. Josh Darby, P.E. b ....S Corporate Kentucky Central Indiana Southern Indiana 1829 E.Spring Street 2307 River Road 1060 N.Capitol Avenue 124 Bell Ave Suite 201 Suite 203 Suite E360 Clarksville,IN 47129 New Albany,IN 47150 Louisville,KY 40206 Indianapolis,IN 46204 812-288-6646 812-945-9585 502-583-5994 317-829-3474 wwtit jtleng.corn S\project,\)8 o 1-t'alcon G«t Force Maul KdocatIon\Documents\I 8 to I Aaaend„m I.ao_. ■ Jacobi, Toombs &L Lanz, Inc. Consulting Engineers & Land Surveyors July 5, 2019 ADDENDUM NO. 2 Falcon Crest Force Main Relocation Job No. 18161 The following revisions are hereby incorporated: 1. A copy of the sign-in sheet from the July 3, 2019 Pre-Bid Meeting has been included as part of this addendum. 2. Pipes shall be bedded in accordance with the pipe bedding details on Plan Sheet 13. Please disregard Specification Section 2-C, Items 4.0— 4.6. 3. A revised Combination Air Release Valve Detail has been included as part of this addendum. This shall replace the original Combination Air Release Valve Detail shown on Plan Sheet 13. 4. Regarding the existing force main to be connected near the intersection of SR 62 and Stacy Road, plans indicate that the existing force main is 2.5" diameter PVC. It shall be the responsibility of the Contractor to field locate the existing force main to confirm size and material prior to ordering materials for the proposed connection. 5. The Owner will shut down the Falcon Crest Pump Station for a limited time period for the purpose of making the connection to the Existing 8" Force Main near the railroad tracks. The Contractor shall coordinate this work with the City of Jeffersonville and shall give 7 days advance notice before making the connection. 6. The 2.5" PVC Force Main to be connected comes from a privately owned and maintained pump station. The City of Jeffersonville does not have access to be able to shut down the station. Therefore, the connection of the Ex. 2.5" PVC Force Main to the Proposed 8" PVC Force Main shall be a"hot tap." 7. Per Specification Section B-1, all steel products used for 's project shall be made in the United States. Any other materials shall be per the speci ations. 6CIP Corporate Kentucky Central Indiana Southern Indiana 1829 E.Spring Street 2307 River Road 1060 N.Capitol Avenue 124 Bell Ave Suite 201 Suite 203 Suite E360 Clarksville,IN 47129 New Albany,IN 47150 Louisville, KY 40206 Indianapolis,IN 46204 812-288-6646 812-945-9585 502-583-5994 317-829-3474 tirw i'jtleng.corn ,` \projects\?3,,i.falcon Crest i orce Main Rioc at,on\Docon,ents\!eros Addendo.,3 ioe ■ Jacobi, Toombs &L Lanz, Inc. Consulting Engineers & Land Surveyors July 9, 2019 ADDENDUM NO. 3 Falcon Crest Force Main Relocation Job No. 18161 The following revisions are hereby incorporated: 1. The carrier pipe through the bore and jack steel casing shall be PVC,per the specifications. Disregard the note on the Bore and Jack Detail on Plan Sheet 14 that identifies Ductile Iron carrier pipe. 2. The minimum wall thickness for the 18" Steel Casing pipe shall be 0.312". 3. The existing gravel pile at Sta. 41+50 shall be relocated outside of the Proposed 20' Utility Easement, onto the River Ridge Development Authority property to the south. 4. It is anticipated that the Construction Contract for this project shall be awarded at the July 18, 2019 Jeffersonville Sewer Board Meeting. The anticipated Notice to Proceed date is August 5, 2019. The Contractor shall acknowledge receipt of this Addendum No. 3 in writing on all bids turned in. No further questions will be addressed. Sincerely, JACOBI,TOO RS AND LANZ, INC. / osh Darby, P.E. i ` / Corporate Kentucky Central Indiana Southern Indiana 1829 E.Spring Street 2307 River Road 1060 N.Capitol Avenue 124 Bell Ave Suite 201 Suite 203 Suite E360 Clarksville,IN 47129 New Albany,IN 47150 Louisville,KY 40206 Indianapolis,IN 46204 812-288-6646 812-945-9585 502-583-5994 317-829-3474 wwtiw jtleng.com 5:\f7jects\13,o1-I"akon Cre,t.force Main Relocation\000nents`„i 3 t a I AdJcn,4„m 5 do:. LYK/1N ,, C'a , .- .. . . . . .. ... (812)623-2244 12783 North State Road 101 Fax(812)623-4258 .0fr� / Sunman, IN 47041 CERTIFICATION OF NONSEGREGATED FACILITIES Lykins Contracting, Inc. certifies that we do not maintain or provide for any segregated • facilities at any of our establishments. We further certify that we will not maintain or provide for employment segregated facilities at any of our establishments, and we will not permit employees to perform their services at any location under our control where segregated facilities are maintained. Lykins Contracting, Inc. agrees that a breech of this certification is a violation of the Equal Opportunity Clause of this contract. As used in this certification, the term"segregates facilities" means any waiting rooms, work areas, rest rooms and wash rooms, restaurants and other eating areas*, transportation and housing facilities provided for employees which are segregated by explicit directive or in fact segregated on the basis of race, color, religion or national origin because of habit, local custom, or otherwise. We further agree that (except where we have obtained identical certifications form proposed subcontractors for specific time periods) we will obtain identical certification from proposed subcontractors prior to the award of subcontracts exceeding $10,000 which are not exempt from the provisions of the Equal Opportunity Clause; that we will retain such certifications in our files; and that we will forward the following notice to such proposed subcontractors (except where proposed subcontractors have submitted identical certifications for specific time periods). *Parking lots, drinking fountains, recreation or entertainment areas. Signature E (:)-/ Typed nail*or authorized representative L \ INC CSI (812)623-2244 y 12783 North State Road 101 Fax(812)623-4258 � Sunman, IN 47041 EQUAL EMPLOYMENT OPPORTUNITY-AFFIRMATIVE ACTION STATEMENT It is the policy of Lykins Contracting, Inc. to afford equal opportunity for employment to all individuals regardless of race, color, religion, sex or national origin. The corporation is basically committed to this policy by our status as a Federal Government Contractor. The corporation will take affirmative action to ensure that we will: (1) Recruit, hire, and promote all job classifications without regard to race, color. religion, sex or national origin. (2) Base decisions on employment so as to further the principle of equal employment opportunity. (3) Ensure that promotion decisions are in accord with principles of equal employment opportunities. (4) Ensure that all personnel actions such as compensation, benefits, transfers, lay- off, return from lay-off, company sponsored training, education tuition assistance, social and recreation programs will administered without regard to race, color, religion, sex or national origin. Additionally Lykins Contracting, Inc. intends full compliance with handicapped and Veterans affirmative action requirements. The successful achievement of a nondiscriminatory employment program acquires a maximum if cooperation between management and employees. In fulfilling its part in this cooperation effort, management is obligated to lead the way by establishing and namely equitable employment of all. Minority and female employees are encouraged to participate in all company activities and refer applicants. Supervision has been made to understand that their work performance is being evaluated in the basis of their equal employment opportunity efforts and results, as well as other criteria. It shall be a responsibility of supervisors to take action to prevent harassment of employees placed through affirmative action efforts. SIGNED: David C. Lykins, President LYKINS,NCC'i (812)623-2244 12783 North State Road 101 Fax(812)623-4258 `� / Sunman, IN 47041 April 4, 2002 To Whom It May Concern: Be it known that on this 4th day of April, 2002 the Board of Directors of Lykins Contracting, Inc. hereby authorizes Joseph E. Cook, Treasurer of the Corporation, to enter into contracts and to execute and deliver such documents as may be required by those contracts on behalf of the Corporation. This authorization is being granted in accordance with Article VIII of the Code of By-Laws for Lykins Contracting, Inc. Thank you for your time. Sincerely, r David C. Lykins, President Lykins Contracting, Inc.