The URL can be used to link to this page

Home My WebLink AboutRDDC MAY 29, 2019 JEFFERSONVILLE REDEVELOPMENT COMMISSION REGULAR MEETING MINUTES MAY 29,2019 The Jeffersonville Redevelopment Commission held a Regular Meeting on May 29, 2019, that was called to order at 5:04 PM in the Mayor's Conference Room, located at 500 Quartermaster Court, Jeffersonville, Indiana. Board Members present: Mayor Mike Moore, Jack Vissing, Matt Owen and Scott Hawkins Board Members absent: Monty Snelling and GCCS Board Representative Milton Clayton Staff Members present: Redevelopment Commission Attorney Les Merkley,City Controller and Redevelopment Treasurer Heather Metcalf,Assistant City Controller Yvonne Dowd,Redevelopment Director Rob Waiz, Grant Administrator DeLynn Rutherford, Redevelopment Administrative Assistant Theresa Treadway, Planning and Zoning Coordinator Chad Reischl, and CMMS Administrator/Secretary Cindy Seifert Guests present: Jorge Lanz with Jacobi,Toombs& Lanz, Bob Stein and Mark Berry with United Consulting,Brian Colton and Sam Schrader with Baker Tilly, Paul Wheatley, Nick Lawrence, Caroline Hughes, Tom Dykiel with GCCS, Jim MacMillan and Jason Gibeault with The Estopinal Group, Duard Avery and Mike Hutt CALL TO ORDER Mr. Vissing called the meeting to order at 5:04 PM. APPROVAL OF AGENDA Mayor Moore made a motion to approve the agenda, moving Tax Abatement for CE Hughes to the beginning of the meeting, and additions of the Depot Amended Design Contract and Springhill Envision Center proposal, with Mr. Owen seconding the motion, passing unanimously on a vote of 4-0. CONSENT REPORTS Minutes: Mr. Owen made a motion to approve the minutes from April 24, 2019, with Mr. Hawkins seconding the motion, passing unanimously on a vote of 4-0. Page 1 of 5 Claims: Mayor Moore made a motion to approve the TIF Claims in the amount of$1,271,860.73, with Mr. Owen seconding the motion, passing unanimously on a vote of 4-0. Mayor Moore made a motion to approve the Redevelopment Claims in the amount of$31,442.09,with Mr. Owen seconding the motion, passing unanimously on a vote of 4-0. Review of Financial Information: Ms. Metcalf provided a TIF and Redevelopment Operating Account Balance Report. JTL Ongoing Projects Update: Jorge Lanz provided status on JTL projects: Veterans Parkway Phase 2— • AT&T and Zayo/Windstream working on moving their wires along Holmans Lane. Spectrum will begin once Zayo/Windstream have cleared. • Indiana American Water Company continues to relocate water mains along Veterans. • Change Order #1 presented in the amount of$104,500 to E&B Paving for additional asphalt cost. Mayor Moore made a motion to approve Change Order#1 to E&B Paving in the amount of$104,500.00, with Mr. Owen seconding the motion, passing unanimously on a vote of 4-0. Gateway Development— • Land acquisition and relocation continues. • JTL is coordinating with L&I Railroad. Gottbrath Way at Bridgepointe Commons, Phase 2— • Sanitary Sewer construction continues. • Contractor continues earthwork operations, bringing the road to grade. • Change Order #1 presented to delete unnecessary items and to add a Pump-Around Flow Diversion for work within the creek, required by IDEM. The change order is a net addition of $1,310.97. Mayor Moore made a motion to approve Change Order#1 to Excel Excavating in the amount of$1,310.97, with Mr. Owen seconding the motion, passing unanimously on a vote of 4-0. Utica Pike Sidewalk Extension— • Construction is complete and under budget. • Change Order presented in the amount of$-34,620.80. Mayor Moore made a motion to approve Change Order in a reduction of $-34,620.80, with Mr. Owen seconding the motion, passing unanimously on a vote of 4-0. Page 2 of 5 JTL Ongoing Projects Update(cont'd): Utica-Sellersburg Road/SR 62 Intersection Improvements— • Coordinating utility relocations with Spectrum and AT&T. • City is coordinating with Ashburn/Wells to for appraiser to gain access to the inside of house to prepare an appraisal to take the house only. • Working with INDOT concerning traffic signal wires. Water Tower Road Improvements: • Pavement operations completed. Construction nearing completion. 8th and Ohio Drainage Improvements Project: • Coordinating with Sanitary Sewer on Hydraulic Modeling. • Finalizing Detention Basin and coordinating with adjacent projects. United Consulting Project Update: Mark Berry provided status on the 10th Street Widening project. Planned items through the end of June include striping, sodding and finalize issues with traffic signals. Mr.Berry presented change order#12,for the cost of cold patch asphalt used over the winter to keep the project moving forward. Mayor Moore made a motion to approve Change Order#12 to cover the additional cost of cold patch asphalt in the amount of$61,567.65, with Mr. Owen seconding the motion, passing unanimously on a vote of 4-0. BUSINESS Tax Abatement Contractual Contract Paul Wheatley presented a request for Tax Abatement for CE Hughes Co. Siting that CE Hughes is an established company in Jeffersonville off Holmans Lane. CE Hughes plans to add 4 jobs. Mr.Owen stated that the scoresheet created to determine eligibility for tax abatement,produced a favorable recommendation. Mayor Moore made a motion to approve the Tax Abatement request for CE Hughes Co., with Mr. Owen seconding the motion, passing unanimously on a vote of 4-0. The Wheatley Group Contract Paul Wheatley presented a consulting contract to investigate tax abatement history in the county records and perform tax abatement savings analysis. The contract is in the amount of$15,000 and is for a period of 45 days. Mayor Moore made a motion to approve the contract with The Wheatley Group in the amount of$15,000, with Mr. Owen seconding the motion, passing unanimously on a vote of 4-0. Page 3 of 5 TIF Annual Meeting of Units Brian Colton, with Baker Tilly, presented a Powerpoint and Bi-Annual Report on the current status and aging of the Tax Increment Finance Areas of Jeffersonville. All numbers in the Bi-Annual report are based upon taxes as they are now, no accounting for future growth, and the numbers below show the 2019 balances. 2019 2019 DEBT ADDITIONAL TIF TIF ESTIMATED PAYMENTS AVAILABLE EXPIRATION ANNUAL TIF INNERCITY ROAD $9,022,760 $4,999,036 $4,023,724 2038* FALLS LANDING $2,338,180 $548,706 $1,789,474 2032 GALVSTAR $1,050,510 $248,250 $802,260 2027 VOGT VALVE $755,070 $28,350 $473,720 2027 BETHNOVA $260,550 $165,500 $95,050 2030 KEYSTONE $189,150 $132,400 $56,750 2028 *EXPIRES 25 YEARS FROM FIRST DEBT ISSUANCE OF 2016 EXPANSION AGREEMENT WITH GCCS Ohio River Greenway Signage Chad Reischl presented a request for Jeffersonville's portion of signage for the Ohio River Greenway. Mayor Moore made a motion to approve$12,056 for signage for the Ohio River Greenway,with Mr.Owen seconding the motion, passing unanimously on a vote of 4-0. Approval and Signature of Collection of Tax Increment in Jeffersonville,Indiana,Allocation Area for 2019 taxes payable in 2020: No Excess Assessed Value Les Merkley advised that the annual letter needs approved and signed by the Commission. Mr. Owen made a motion to approve the letter proposed to show no excess funds collected from TIF, with Mr. Hawkins seconding the motion, passing unanimously on a vote of 3-0, with Mayor Moore abstaining (out of meeting). Springhill Envision Center Mayor Moore proposed an upgrade to the former Boys & Girls Club located next to the Ken Ellis Center. The Springhill Envision Center would become a replacement to the Nachand Fieldhouse, which is becoming the gymnasium for the new downtown elementary school. The plans include an industrial kitchen, IvyTech computer lab and 3 outdoor pickleball courts. The cost of the renovations are approximately$75,000, of which he has request$25,000 from the UEZ. Mayor Moore made a motion to approve$50,000 for the renovations and creation of the Springhill Envision Center, with Mr. Owen seconding the motion, passing unanimously on a vote of 4-0. Page 4 of 5 The Depot—TEG Design Contract Mr. Waiz advised that the design contract for the Depot have increased by$20,000, which is being paid by tourism. Mr. Hawkins made a motion to approve the increase in design contract with TEG by $20,000, with Mr. Owen seconding the motion, passing unanimously on a vote of 4-0. Animal Shelter—TEG Design Contract Rob Waiz provided a new design contract with The Estopinal Group for renovation of the existing Animal Shelter and addition of 16 kennels. Previously,the Commission approved of a design for a new structure at the Animal Shelter, however, the bids came in higher than the design estimated. Duard Avery spoke in favor of rehabbing the existing building, citing that the structure was in good shape, however the electric and heating and air were in rough shape. Mr. Hawkins made a motion to approve the new contract with TEG in the amount of$55,000 for the renovation of the Animal Shelter with Mr. Owen seconding the motion, passing unanimously on a vote of 4-0. QUESTIONS FOR EXECUTIVE DIRECTOR No comments BOARD COMMENTS Mayor Mike Moore is excited to see 10th Street being completed.He made the promise to do it,and thanked the Commission for seeing it through. Jack Vissing commented on Abbey on the River, citing that they had their most successful day yet on Saturday, with over 10,000 people. He also advised that Resurrection Ministries is moving to Clarksville, leaving the old FOP at 10`h/Renfroe Way available. Matt Owen No Comments Scott Hawkins No Comments ADJOURNMENT Next Meeting: June 26,2019 Mayor Moore made a motion to adjourn at 6:08 PM,with Mr. Owen seconding the motion. R. Monty Snellin: Pr-. t Submitted By: indy Seifert Page 5 of 5