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Home My WebLink AboutJPD Contract c:Zaet.� 1,EHING Status: Tentative Total Guest Count: 265 Full Service Dinner Buffet Dinnerware: Rental China Client/Organization Event Date Booking Contact Site Cell Event# Jeffersonville Police Department 11/1/2019 (Fri) Anne Langley E25457 Address Site Tel Site Contact Pln Guests 2218 E 10th Street (812) 280-3202 Anne Langley 265 Party Name Sales Rep Booking Email Jeffersonville Police Department Donna Brown alangley@cityofjeff.net MINIMUM GUARANTEED GUEST COUNT MUST BE RECEIVED 10 DAYS PRIOR TO THE EVENT. Site Locations Site Name Site Address The Refinery 500 Missouri Ave , Jeffersonville, IN 47130 Event Timeline Start End Appetizers Serving Bar Arrival Delivery Pickup 5:30 pm 10:30 pm NA 7:00 pm NA NA NA NA Setup Notes Drink Station with Tea Preset Salad Food/Service Items Food/Service Items Qty Unit Price Total Food Butler Passed Hors D'Oeuvres 125 Per Person $3.00 $375.00 Selection of three appetizers to be passed, e.g. Bruschetta Tomato Basil Shrimp Shot Choice of one more : Assortment of Italian Sausage and Romano Stuffed Mushroom Caps and Spinach with Asiago Stuffed Mushroom Caps, Homemade Quiche Tassies with Maplewood bacon and white cheddar Buffet Dinner -2 Buffets 265 Per Person $21.45 $5,684.25 Pre-Set Ranch House Salad with fresh romaine, diced tomato, cucumber, chopped maplewood bacon, shredded cheddar cheese and ranch herb croutons Smothered Chicken Beef Eye of Round Mashed Potato Bar - Homemade Buttered Mashed Potatoes with cheddar cheese, bleu cheese, green onions, maplewood bacon, and roasted garlic 6/17/2019-1:28:36 PM Page 1 of 4 12901 Old Henry Rd.,Louisville,KY 40223 Telephone:(502)245-7734 Fax:(502)245-8339 www.ladyfingersinc.com E25457-Jeffersonville Police Department Grilled Asparagus Corn Pudding Yeast Rolls with Butter Pre-Set Dessert- 265 Per Person $3.50 $927.50 Choose one or two Chocolate Coca Cola Cake Chocolate Praline Cake Cheesecake with berries Chocolate Mousse Torte Carrot Cake Beverage Iced Tea&Water 265 Per Person $1.95 $516.75 Alcohol Cash Bar Consumption Prices: Soft Drinks$1.00 Domestic Beer$4.00 Wine$5.00 Import Beer$5.00 House Mixed Drinks $6.00 Premium Mixed Drinks $7.00 Super Premium Mixed Drinks $8.00 Equipment Ladyfingers Five Piece Real China Set This contract is priced with Ladyfingers five piece china set, including a salad plate, dinner plate, silver fork, silver knife and linen napkin. Staff Staff Estimate -service staff-supervisor, 7 servers, 2 1 $2,395.00 $2,395.00 buffet, utility, 3 bartenders This charge is an estimate only and will be adjusted on your final bill with your final guest count, final menu and beverage choices. Special set-up or service requests such as:pre-set dinnerware, pre-set water glasses, pre-set salads, pre-set desserts, table side or passed beverage service and additional bars or buffets may require additional staff If a venue requires that rentals be picked up the night of the event there will be a$300 pick up fee charged to your order with Ladyfingers Catering Rental Items Rental Water Glasses 265 Per Item $0.50 $132.50 Bar Glasses Ware(4 pieces per person) 265 Per Item $1.80 $477.00 6/17/2019-1:28:36 PM Page 2 of 4 12901 Old Henry Rd.,Louisville,KY 40223 Telephone:(502)245-7734 Fax:(502)245-8339 www.ladvfingersinc.com E25457-Jeffersonville Police Department Subtotal $10,508.00 Paid $0.00 Pay Method Card Number Tax(6%) $0.00 Balance $12,383.88 Card Type Expires Sery Chg (25` $1,875.88 Card Holder Total Value $12,383.88 Gratuity(0%) $0.00 Signature The Refinery Get on I-265 W 2 min(0.9 mi) Continue on I-265 W. Take 1-64 W to W Court Ave/W Court Alley in Jeffersonville. Take exit 0 from 1-65 N 17 min(17.3 mi) Continue on W Court Ave/W Court Alley to your destination 1 min(0.3 mi) A$150.00 non refundable deposit is due to hold the date. Changes in the menu or other details spelled out in our proposal can be adjusted after your reservation has been made. We require a 50%deposit which will be due 30 days prior to the event. The remaining balance along with your minimum guest count will be due 10 days prior to the event. Guest count may be increased at the quoted rate per person but not decreased 10 days prior to your event. Cost of Staffing for your event is an Estimate until after the event. At the end of the event we will present you with an invoice showing if there is a balance or credit due from the staffing charge. Should you cancel your reservation your$150.00 deposit plus all credit card processing fees will be forfeited. For liability issues it is REQUIRED that clients provide their own Ziplocs, pans, etc. for leftovers. We will only give items that we deem "SAFE". Some facilities do not allow leftovers to be taken except by organizations such as Kentucky Harvest due to safety reasons. We reserve the right to determine appropriate leftovers according to Kentucky Health Department regulations and concerns about safe and proper holding time temperatures. Ladyfingers Catering will not be held liable for any allergy or food aversion. Ladyfingers Catering is not responsible for personal items lost or misplaced before, during or after your event. Ladyfingers Catering will thoroughly investigate missing items with our staff and your facility representative. However, Ladyfingers Catering is not liable for misplaced personal items that are not recovered before, during or after your event. Ladyfingers Catering can prepare menu items according to specific dietary or allergy restrictions, including peanuts and tree nuts, however, Ladyfingers Catering's commercial kitchen is not a nut-free environment. Ladyfingers Catering reserves the right to travel expenses, waiter cancellation fees, special purchases, etc. A non refundable 50%deposit is required 30 days prior to your event. No refund will be made if event is canceled within thirty(30)days prior to your event. Failure to pay in full with your finalized, minimum guaranteed guest count ten (10)days before your event will result in loss of staffing and catering services. Ladyfingers Catering carries a full off site liquor license and liquor liability insurance. Bar service is for a period of up to 4 hours. If you would like bar service for more than 4 hours, you can request an additional hour of the Domestic Beer and Wine Package for$3.50 per person, the House Liquor, Beer and Wine Package for$4.00 per person, and the Premium Liquor, Beer and Wine Package for$6.25 per person. You can also request an additional hour of bar service to be charged by consumption at cash bar prices ($4-$5.00 for beer, $5 for wine, $6-$8 for mix drinks). The bar mixers and set up package can be extended an additional hour(over 4 hours of service)for$1.00 per person. Ladyfingers Catering policy strictly prohibits the service of"shots"and "neat"alcoholic beverages with the purchase of our bar packages or the service of client provided/donated alcohol. Non-Applicable for Delivery Only: 6/17/2019-1:28:36 PM Page 3 of 4 12901 Old Henry Rd.,Louisville,KY 40223 Telephone:(502)245-7734 Fax:(502)245-8339 www.ladvfinaersinc.com E25457-Jeffersonville Police Department Labor Charges: Servers are$25.00 per hour, per server, for any time incurred during your event. Servers for plated sit down service are$25 per server per hour. Bartenders are$25.00 per hour, per bartender for any time incurred during your event. Chefs and Chef Carvers are$30.00 per hour for any time incurred during your event. Sundays and Holidays servers and bartenders are $30.00 per hour. Facility Fee: Your venue may charge a caterer's fee to the facility, to be paid by the client to Ladyfingers. Ladyfingers then pays this amount directly to your chosen facility. The facility fee may constitute a percentage of your beverage food cost, a percentage of the alcoholic beverage cost, or a percentage on the subtotal, as examples. This fee will adjust as your guest count, menu choices, bar and beverage choices change. The Facility Fee on your contract is an estimate only. Ladyfingers may adjust your bill afterwards to reflect the accurate facility fee amount based on your final guest count and final menu. Taxes: Local laws require than sales tax be charged on all items and services provided by caterers. The Kentucky sales tax of six percent(6%)will be added to your final bill. If you are tax exempt, your tax registration number and a certificate of exemption must be returned with this agreement. Service Charge: There may be a 10-25%equipment service charge applied to your proposal. This service charge encompasses all buffet, beverage and bar service equipment including but not limited to: chafing dishes, utensils, sternos, bowls, props, coffee brewers, coffee service, beverage dispensers, table side service trays and tray jacks, pitchers, carafes, warming boxes, disposable dinnerware, disposable beverage cups, napkins, cocktail napkins, linens and special equipment required for large on- site events. Our 20% service charge will include all of the above and an appropriate type of disposable dinnerware (clear acrylic, black or white plastic, Styrofoam, etc.). A 5 piece place setting consisting of a linen napkin, dinner plate, salad or dessert plate, 1 fork and 1 knife will incur a 25% service charge. Glass plates and silver forks for reception menus will also incur a 25%service charge. Deliveries and Gourmet to Go pick- ups with disposable dinnerware are subject to a 15% service charge. Deliveries and Gourmet to Go pick- ups without disposable dinnerware have no service charge. If you choose to add pieces to your place setting (i.e. beverage glass, wine glass, salad fork etc.) Ladyfingers will arrange for those items at an additional rental cost. You may also choose to arrange for ALL of your own rentals in which case Ladyfingers may discount your service charge. All rentals will be billed directly by Rental Company. There will be a convenience fee added to all credit card charges over$5,000.00 of$175.00 for the 1st$5000.00 and $3.50 for each additional $100.00 charged to a credit card. 15%Gratuity is Optional. Additional facility fee may b e .•.ed to your proposal if applicable. I have read the above co itr: and gr a to the terms and conditions as well as any terms and conditions on any con .endo ' matey sign. Client: Date: (, Sales Rep: Date: 6/17/2019-1:28:36 PM Page 4 of 4 12901 Old Henry Rd.,Louisville,KY 40223 Telephone:(502)245-7734 Fax:(502)245-8339 www.ladvfingersinc.com