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HomeMy WebLinkAbout"THE DEPOT" s + ,papiiiiilft , iii— ' -- .If 7 1 . 4, 1-1,,,';. 0 7 r'%-ii`;, t IMPININEEMEM is _ �VI ami oil ,�`� r y y.. OTY o. Services and Prosect Scope Definit+on for • �` Cn "THE DEPOT" - CITY OF JEFFERSONVILLE Quo J "Niro ./ ARTS AND CULTURAL DISTRICT FRsoNJ 01 APRIL 2019 1 I E-J DESIGN CHANGES LIVES b 01 April 2019 Mr.Rob Waiz Economic and Redevelopment Director-City of Jeffersonville Ms.Delynn Rutherford Grants Administrator-City of Jeffersonville Mr.Andy Crouch City Engineer-City of Jeffersonville City of Jeffersonville 300 Quartermaster Court,Suite 230 Jeffersonville,Indiana 47130 RE: Services and Project Scope Definition for"The Depot"-City of Jeffersonville Arts and Cultural District Container Compound Dear Rob,Delynn and Andy, Thanks for consulting with TEG about the proposed Arts and Cultural District Container Compound,"The Depot". In this document you will find a description of what we believe the project scope will include. In addition to the scope of the container fabricator,TEG has also defined additional architectural,civil and structural services that will facilitate the construction of a safe and well-integrated Arts and Cultural Hub. If this proposal is found to be acceptable,please sign where indicated and return a signed copy of the proposal to TEG Architects at your earliest convenience.Please find outlined below a brief synopsis of this proposal: Section One: Project Scope Section Two: Scope of Professional Services Section Three: Basis for Compensation Section Four: Additional Services As always,please let us know if there is anything we can do to assist you.We look forward to working with you on this project and will strive to continue demonstrating the advantages of our approach to Service, Quality and Creativity.Thank you for your time. Sincerely and All the Best, (. James MacMillan,AIA,NCARB, LEED Green Associate Professional Associate-Architecture TEG Architects LLC TEG ARCHITECTS LLC 903 Spring Street I Jeffersonville,Indiana 471301812.282 3700 I www.teg123.com 0 CITY OF JEFFERSONVILLE I ARTS AND CULTURAL DISTRICT-THE DEPOT 101 APRIL 2019 SECTION ONE 1 PROJECT SCOPE 1.1 The scope of this project is limited to work at the proposed Arts and Cultural site,"The Depot"at the City of Jeffersonville lot on Michigan Ave.between W.7th and W.8th Street. A. Public Arts and Cultural Hub for the City of Jeffersonville B. Greenfield Site to be developed with prefabricated modular containers by a modular container fabricator. C. Permanent installation of Prefabricated Modular Units in a planned city park setting. D. Proposed uses for the modular containers are to be provided by the City. 1.2 "Container Package"-Prefabricated Module/Unit Project Program. A. It is understood that the"Container Package"documents will be prepared by an owner provided consultant. B. Structural Engineering pertaining to individual and combined shipping container modules shall be the responsibility of the"Container Package"Consultant.TEG Architects understands the"Container Package"to be the following: • One(1)Stage Unit/Module • One(1)Outdoor Bar Unit/Module • Four(4)Retail Units with room for six(6)Tenants • Three(3)Open"Rooftop"Units/Modules • Repurposed Container Fencing • All Modules/Units are prefabricated to include power,plumbing and sanitary connections where applicable.Units include interior lighting.HVAC systems are included with several units based on the unit program. • Fabrication,Shipping of units and coordination of"Container Package"with other trades to be performed by Container Fabricator. ,. « 4 "4rr 1 /#94 ' * P "..''.4 ,. .1. . , . ...4- 4......,, .il P :c1 11 , i TEG ARCHITECTS 12 111 CITY OF JEFFERSONVILLE I ARTS AND CULTURAL DISTRICT-THE DEPOT 101 APRIL 2019 1.3 "Infrastructure,Restroom,and Kitchen/Dining Facility Package"-Infrastructure design to facilitate construction of"Container Package"program: A. TEG Architects shall coordinate layout and infrastructure requirements with the container package consultant. B. Owner provided consultants shall provide TEG Architects with specific container and tensile awning requirements and structural data prior to the 50%Contract Document Review in order for Infrastructure,Restroom,and Kitchen/Dining Facility Package to be completed.TEG understands this package will include the following: • Connections to Existing City Utility Infrastructure • Mitigation of Flood Effects • Site Stormwater Runoff Mitigation • Site Grading and Ramping to Modular Units • Site Planning in Compliance with ADA and Local City Codes and Regulations • Life Safety Requirements • Foundations for Modular Container Units,Tensile Awning Posts and Light Posts • Exterior Lighting Plan in Compliance with Local City Codes and Regulations • Audio Connections and Lighting for Stage Units • Walkway Lighting and Bollards • Power/Data Connections for Security and Surveillance • Exterior Power Connections for Maintenance • Exterior Water Connections for Site Maintenance,Drinking Fountains • Freestanding Male and Female Restrooms • Freestanding Kitchen/Dining Facility 1.4 For the Infrastructure,Restroom,and Kitchen/Dining Facility Package described above, the anticipated type of work is as follows: A. Site Preparation and New Construction .1 Earthwork,Site Grading and Utility Connections .2 Excavation for Foundations and Grease Trap .3 Foundations,Site Paving and Walkways .4 Conduit and Plumbing Connections .5 Exterior Electrical Receptacles and Panels for miscellaneous site power. .6 Tensile Awning Installation .7 Site Lighting Installation .8 Bollard Installation .9 Electronic Security and Surveillance B. Freestanding Restroom and Kitchen/Dining Facilities 1 Restroom Building to include one Male and Female restrooms. .2 Both Male and Female restrooms will have toilets,sinks and will conform to ADA Guidelines. .3 Kitchen/Dining Facility is Approximately 1,700 SF .4 Facility to Include Kitchen and Seating area designed for code compliance and kitchen use by multiple vendors TEG ARCHITECTS 13 111 CITY OF JEFFERSONVILLE I ARTS AND CULTURAL DISTRICT-THE DEPOT 101 APRIL 2019 SECTION TWO I SCOPE OF PROFESSIONAL SERVICES 2.1 The Scope of Services includes the following: .1 Architectural Coordination Services .2 Civil Engineering Services .3 Structural Engineering Services .4 Mechanical,Plumbing and Electrical Engineering Services 2.2 Project Development Phases will include: .1 Schematic Design/Scope Definition .2 Design Development .3 Construction Documents .4 Bidding/Negotiations .5 Contract Administration 2.3 Schematic Design/Scope Definition will include: .1 Architect of Record to engage Civil Engineer,Structural Engineer and Mechanical/Electrical/Plumbing Engineer and Food Service Designer as consultants. .2 Architect to finalize site layout/location plan. .3 Visualization:3D Renderings a. Photo-Realistic Level of Detail b. Four(4) 3D Views to be rendered - One(1)Rendered Site Plan - One(1)Aerial Birdseye View - Two(2)Ground Views .4 Architect will design and produce documents to resolve ADA requirements and life- safety requirements for site circulation. .5 Civil Engineer to assess connections to existing utilities. .6 Civil Engineer to assess planning and zoning public works documents,attend public meetings and approval(a 4-week process at minimum). .7 Civil Engineer to submit DNR Submittal(SWPPP). .8 Civil Engineer to submit to Drainage Board .9 Civil Engineer to calculate drainage/runoff on site and size the stormwater drainage system adequately. .10 Civil Engineer to identify the site grading required. .11 Civil Engineer to identify site flood mitigation measures. .12 Civil Engineer to identify the elevations of container modules for adequate drainage and flood prevention. .13 Structural Engineer to coordinate with container fabricator and architect on size/location of container units,light posts,posts for awnings and stages. TEG ARCHITECTS 14 II CITY OF JEFFERSONVILLE I ARTS AND CULTURAL DISTRICT-THE DEPOT 101 APRIL 2019 2.4 Owner Provided Information .1 Site Survey and Geotech Report provided by the City of Jeffersonville to be reviewed by Civil Engineer,Structural Engineer and Architect. .2 Topographic survey with utilities to be provided by City of Jeffersonville. .3 Desired Tensile Awning Manufacturer 2.5 Design Development Phase will include: .1 Architect to coordinate design development meeting(s)with Owner,Container Fabricator,Food Service Designer,Electrical,Mechanical and Plumbing Engineers. .2 Civil engineer to develop an Erosion Prevention and Sediment Control Plan. .3 Selection of paving materials and locations of permeable/impermeable paving systems. .4 Exterior lighting plan,power connections,water connections to be defined. .5 Structural Engineer to develop foundation types and details. .6 Height and location of tensile awnings. 2.6 Construction Document Phase will include: .1 Stamped Architectural Drawings .2 Stamped Civil Drawings .3 Stamped Structural Foundation Drawings .4 Stamped Mechanical Electrical and Plumbing Drawings .5 Architect to oversee the submission of plans to Authorities who administer the State of Indiana Construction Design Release. 2.7 Bidding/Negotiation Phase will include: .1 Architect to administer public bidding for the"Infrastructure,Restroom,and Kitchen/Dining Facility" 2.8 Contract Administration Phase will include: .1 Site Visits and Observation for the"Infrastructure,Restroom,and Kitchen/Dining Facility" .2 Contract Administration Activities: a. Shop Drawing Review/Coordination b. Submittal Review c. RFI Responses d. Applications for Payment Review e. Modifications and Change Orders to Contract as Needed and Requested f. Attendance of Progress Meetings Conducted by Contractor(s) g. Final Punch h. Evaluation of Substantial Completion Date 2.9 This scope definition does not include any landscaping design or engagement of a landscape architect.This scope definition does not include any hazardous material abatement services.If any hazardous materials are encountered,it is the owner's responsibility to coordinate assessment and abatement services. TEG ARCHITECTS 15 • CITY OF JEFFERSONVILLE I ARTS AND CULTURAL DISTRICT-THE DEPOT l 01 APRIL 2019 2.10 This proposal is based on the following Project Schedule: SCHEMATIC DESIGN Schematic Design Review Meeting 1 Within 2 Weeks of Notice to Proceed Schematic Design Sign-Off 1 Week PLANNNG COMMISSION/BZA SUBMISSION PROCESS Planning Commission/BZA Submission To Be Determined Planning Commission/BZA Approval To Be Determined DESIGN DEVELOPMENT Design Development Meeting 1 Within 1 Week of SD Sign-Off Design Development Sign-Off 3 Weeks CONSTRUCTION DOCUMENTS 50%Contract Documents 3 Weeks 95%Contract Documents 3 Weeks 100%Contract Documents 1 Week BIDDING/NEGOTIATIONS Pre-Bid Meeting 1 Week Bids Due 1 Week Award Construction Contract 1 Week STATE SUBMITTAL PROCESS Indiana DI-IS Review and Submission 6 Weeks Beginning with CD Release CONSTRUCTION PHASE AND CONTAINER FABRICATION/INSTALLATION Anticipated Construction Period 5 Months TEG ARCHITECTS 16 III • CITY OF JEFFERSONVILLE 1 ARTS AND CULTURAL DISTRICT-THE DEPOT 101 APRIL 2019 SECTION THREE BASIS FOR COMPENSATION 3s TEG Architects LLC presents the following stipulated professional fee for the services exclusive of reimbursable expenses and travel of $205,000 (Exactly Two Hundred Five Thousand Dollars and Zero Cents),for the services listed in Section Two of this proposal. 3.2 Reimbursable Expenses are not included in the fee stated in 3.01. Our firm's policy on reimbursable expenses is to invoice our clients at our direct cost with no mark-up for processing.Examples of reimbursable expenses include but are not limited to the following: - Travel Expenses+Airfare(Mileage based on the current Federal Standard per mile) - Reprographic Expenses for the production of check sets and bidding sets - Reprographic Expenses for the production of presentation drawings and display boards - Shipping Expenses associated with distribution of materials associated with the project - Advertising expenses - All City,State and other Authorities having jurisdiction Fees,etc. 33 Invoices will be distributed on a monthly basis.All invoices unpaid after thirty(30)days beyond the invoice date are subject to interest charges at a rate of 1.5% per month applied to the outstanding balance. 34 If for any reason,the project is halted for more than 90 calendar days;TEG Architects LLC is to be compensated for all work and expenses performed prior to the stoppage. 35 If Owner/Client breaches this agreement by failing to pay, after demand, any amounts due Architect then Architect may commence suit for damages, and recover its attorney fees incurred as a part of its damages. 35 The Architect does not control the cost of construction; material suppliers, subcontractors, general contractors and construction managers determine the cost of the work.The Architect will use generally accepted square footage costs to prepare all estimates of the Cost of the Work.The Cost of the Work is an estimate and is not a guaranteed price;factors of inflation, regional variations, material availability,etc. impact costs,all out of the control of the design team. 3,7 The Architect's estimate of the Cost of the Work is generally within 15%of the actual bid cost of the work. The Architect is not responsible for redesigning approved design efforts unless the construction document bids exceed the estimated Cost of the Work beyond this 15% factor. TEG ARCHITECTS 17 111 • CITY OF JEFFERSONVILLE I ARTS AND CULTURAL DISTRICT-THE DEPOT 101 APRIL 2019 SECTION FOUR I ADDITIONAL SERVICES 4.1 All services beyond those outlined in this Proposal are considered Additional Services. If Additional Services are required, a separate proposal defining the Scope of Services and Professional Fees will be prepared. 4.2 Revisions to designs or documents after approval at each project development phase or final documents previously approved by the Owner/Owner's Representative. 4.3 Meetings beyond the meetings outlined in the Scope of Services,(including meetings with city, state or other agencies for review of the project.) 4.4 Revisions to drawings upon completion of construction/installation to provide accurate as- built drawings. • 1 I rOil I 10 1 9 0 . - ' ‘ % -r '... TEG ARCHITECTS 18 II 0 CITY OF JEFFERSONVILLE I ARTS AND CULTURAL DISTRICT-THE DEPOT(O1 APRIL 2019 ACCEPTANCE Thank you for your consideration of our proposal. Evaluating professional services is very difficult as scope of services and fees vary greatly from one proposal to another.If services outlined in this Proposal are not as you desire or do not reflect the scope that others may propose, please allow TEG Architects LLC to modify to better serve you and the project. Sincerely and All the Best, 7,2r r, - v James MacMillan,AIA,NCARB, LEED Green Associate Associate-Architecture TEG Architects LLC Upon acceptance of this proposal,please sign and date one copy and return it to me.We will then write the AIA Bio].Owner/Architect Agreement. Accepted By:Mr.Rob Waiz ('''..--- 67.2141 -Mr:Rob Wafs, s a,,l. S,, ,y Date • -. . . . . .-. • .. !' or City of Jeffers•nv�ille` ,p VA LE pr- ,c�.a,.-s ?..2 -42.,-0—..-1,3� p M) "# l J".'ti;)1 C'644 APPENDIX I PROJECT TEAM CHART Copy: Joel Wallace Ernie Dreher Kyle Wilson Peggy Whiteman Kevin Russell John Sprouls Brandi Jones File:TEGA.100.23 TEG ARCHITECTS 19 II 0 CITY OF JEFFERSONVILLE I ARTS AND CULTURAL DISTRICT-THE DEPOT 101 APRIL 2019 PROPOSED PROJECT TEAM As the Prime, TEG will lead the project, coordinating and collaborating with consultant partners, and act as YOUR advocate from kick-off through occupancy.TEG is responsible for and will coordinate all consultants throughout the entire project. 1 b TEG ARCHITECTS Architecture,Planning and 3D Visualization Jeffersonville,IN 1 CMTA �RCAL •.• WORLDWIDE ENGINEERING CMTA CONSULTING TRC WORLDWIDE JACOBI,TOOMBS ENGINEERS ENGINEERING &LANZ Mechanical,Electrical+ Structural Engineering Civil Engineering Plumbing Consultant Consultant Consultant Jeffersonville,IN Brentwood, TN New Albany,IN Louisville,KY TEG ARCHITECTS 10