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Home My WebLink AboutRDC APRIL 24, 2019 JEFFERSONVILLE REDEVELOPMENT COMMISSION REGULAR MEETING MINUTES APRIL 24, 2019 The Jeffersonville Redevelopment Commission held a Regular Meeting on April 24, 2019, that was called to order at 5:00 PM in the Mayor's Conference Room, located at 500 Quartermaster Court, Jeffersonville, Indiana. Board Members present: Monty Snelling, Mayor Mike Moore, Jack Vissing, Matt Owen and Scott Hawkins Board Members absent: GCCS Board Representative Milton Clayton Staff Members present: Redevelopment Commission Attorney Les Merkley, City Controller and Redevelopment Treasurer Heather Metcalf, Assistant City Controller Yvonne Dowd, Grant Administrator DeLynn Rutherford, City Engineer Andy Crouch, Redevelopment Administrative Assistant Theresa Treadway and CMMS Administrator/Secretary Cindy Seifert Guests present: Josh Darby with Jacobi, Toombs & Lanz, Bob Stein and Mark Berry with United Consulting, Brittany White and Donald Archer, David Schuler, Mike Hutt, Richard Eklund and Jason Thomas from the News-Tribune CALL TO ORDER Mr. Vissing called the meeting to order at 5:00 PM. Mr. Snelling arrived at 5:01 PM during roll call. APPROVAL OF AGENDA Mr. Owen made a motion to approve the agenda, with the additions of Luckett& Farley contract, with Mr. Vissing seconding the motion,passing on a vote of 4-0-1, with Mr. Snelling abstaining. CONSENT REPORTS Minutes: Mr. Owen made a motion to approve the minutes from March 27, 2019, with Mr. Vissing seconding the motion, passing on a vote of 4-0-1, with Mr. Hawkins abstaining. Claims: Mr. Owen made a motion to approve the TIF Claims in the amount of $842,327.27, with Mr. Hawkins seconding the motion, passing unanimously on a vote of 5-0. Mr. Owen made a motion to approve the Redevelopment Claims in the amount of$18,062.97, with Mr. Hawkins seconding the motion, passing unanimously on a vote of 5-0. Review of Financial Information: Ms. Metcalf provided a TIF and Redevelopment Operating Account Balance Report. JTL Ongoing Projects Update: Josh Darby provided status on JTL projects: Veterans Parkway Phase 2— • Utilities are working on moving their wires along Holmans Lane. The following is the required order for moving the lines: o AT&T is working, needs one more week to finish o Windstream, a communications line, will require 2 weeks once they start o Zayo Fiber o Spectrum will be the last to relocate the lines • Utilities have been removed from old poles, which are to be pulled by E&B Paving. E&B will require payment for the removal of the poles, contract funds were allocated for this fee. • E&B Paving is working on Veterans and along the east side of Holmans Lane. • Veterans Parkway deadline for completion has been set for July 31, 2019. • Holmans Lane deadline for completion is unknown due to continued utility issues. • E&B Paving has submitted a request for additional compensation for weather delays. This will be presented at a future meeting. Gateway Development— • Louisville Paving has returned to complete the project, a completion date will determined soon. • Land acquisition and relocation continues. Gottbrath Way at Bridgepointe Commons, Phase 2— • Sanitary Sewer construction continues. • Contractor performing earthwork operations, bringing the road to grade. JTL Ongoing Projects Update (cont'd): Utica Pike Sidewalk Extension— • Contractor working through punch list items, nearing completion. Utica-Sellersburg Road/SR 62 Intersection Improvements— • Coordinating utility relocations. Clark County REMC relocation is complete, still coordinating with Spectrum and AT&T. • City is coordinating with Ashburn/Wells to for appraiser to gain access to the inside of house to prepare an appraisal to take the house only. Water Tower Road Improvements: • Right-turn lane along Hwy 62 is complete. • Easement has been recorded for the east side of Hwy 62. Force Main boring is completed. • Awaiting Vectren relocation • Completion Date: June 30, 2019 8th and Ohio Drainage Improvements Project: • Coordinating with Sanitary Sewer on Hydraulic Modeling. United Consulting Project Update: Mark Berry provided status on the 10th Street Widening project. Planned items through the end of May include: • Complete the asphalt on 10th Street • Reopen Plank/Springdale intersection by May 3`d • Complete driveway and sidewalks • Complete lighting installation • Complete all signal and interconnect work • Grade and prepare for sodding. • Install street signs. Mr. Berry advised that traffic should be flowing on 10th Street by May 27th, but off road work may continue past that date. Due to installation requirements, striping may not be completed by May 27th Mr. Snelling advised there is a giant pothole behind Moby Dick, in the detour path for Springdale. He requested that get filled. BUSINESS Chapel Lake Park Funding Andy Crouch advised that it didn't appear that funding for Chapel Lake Park was officially approved. Mayor Moore made a motion to approve $1.4M to be paid from Inner City Road TIF, for Chapel Lake Park, with Mr. Hawkins seconding the motion, passing unanimously on a vote of 5-0. L & I Railroad Licensing Agreement Mr. Crouch advised that an agreement between the City and L & I Railroad is required for running conduit under the rail. This agreement includes a document processing fee of$950 and an annual license fee of$600. The rail services Pfau and PQ Corporation. Mr. Owen made a motion to approve the License Agreement for Wire, Pipe and Cable Transverse Crossing and Longitudinal Occupation between Louisville & Indiana Railroad and the City of Jeffersonville, with Mayor Moore seconding the motion, passing unanimously on a vote of 5-0. Lindon Realty - 1713 E 10th Street—Facade Improvement Program Delynn Rutherford presented a Façade Grant request from Donald Archer and Brittany White. The improvements planned include repair and resealing the parking lot, landscaping, paint exterior and replace sign. The total amount of the project is between$16,160.85 and$25,856.71. Mayor Moore made a motion to approve the Façade Improvement Application for Lindon Realty, in an amount not to exceed $10,000, with Mr. Owen seconding the motion, passing on a vote of 4-1 with Mr. Snelling voting against. Luckett & Farley Ms. Rutherford presented a request for contract with Luckett & Farley for design of the shipping containers to be used at The Depot. The project consists of a stage unit, an outdoor bar unit with rooftop seating, four retail units with rooftop seating and one tower 40' tall. Mayor Moore made a motion to the Luckett & Farley contract in the amount of$47,200, with Mr. Vissing seconding the motion, passing on a vote of 4-0-1, with Mr. Snelling abstaining. QUESTIONS FOR EXECUTIVE DIRECTOR None BOARD COMMENTS Matt Owen No comments Scott Hawkins asked for clarification on the completion date of the 10th Street Widening Project. He asked for a date he could advise the public. Mr. Berry advised that it should be drivable by the end of May, but June/July for completion. He also added that he would like to learn more about the Façade Grant process, he was advised that the grant approved tonight met all criteria, but would like more knowledge. Jack Vissing advised that he asked David Schuler here tonight to announce that he has received a commitment from Hilton to begin construction in August 2019. Mr. Schuler advised that construction takes around 14 months. Mayor Mike Moore No comments Monty Snelling No comments ADJOURNMENT Ma • •: e made a motion to adjourn at 5:27 PM, with Mr. Owen seconding the motion. tLA& _ ,7_ r;c5 j V c-e A7r,c1—, Submitted By: Cindy Seifert