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Home My WebLink AboutRDC FEBRUARY 27,2019 JEFFERSONVILLE REDEVELOPMENT COMMISSION REGULAR MEETING MINUTES FEBRUARY 27,2019 The Jeffersonville Redevelopment Commission held a Regular Meeting on February 27, 2019, that was called to order at 5:00 PM in the Mayor's Conference Room, located at 500 Quartermaster Court, Jeffersonville, Indiana. Board Members present: Mayor Mike Moore,Jack Vissing,Matt Owen(arrived at 5:08pm)and Scott Hawkins Board Members absent: Monty Snelling and GCCS Board Representative Milton Clayton Staff Members present: Redevelopment Commission Attorney Les Merkley,City Controller and Redevelopment Treasurer Heather Metcalf,Assistant City Controller Yvonne Dowd,Redevelopment Director Rob Waiz, Grant Administrator DeLynn Rutherford, City Engineer Andy Crouch, Redevelopment Administrative Assistant Theresa Treadway and CMMS Administrator/Secretary Cindy Seifert Guests present: Jorge Lanz and Josh Hillman with Jacobi, Toombs &Lanz, Bob Stein, Mark Berry and Brian Miller with United Consulting,Attorney Jake Elder,Mike Hutt and Richard Eklund CALL TO ORDER Mr. Vissing called the meeting to order at 5:00 PM. APPROVAL OF AGENDA Mayor Moore made a motion to approve the agenda,with the removal of Boxman Contract discussion,with Mr. Hawkins seconding the motion,passing unanimously on a vote of 3-0. CONSENT REPORTS Minutes: Mayor Moore made a motion to approve the minutes from January 30,2019,with Mr.Hawkins seconding the motion,passing unanimously on a vote of 3-0. Claims: Mayor Moore made a motion to approve the TIF Claims in the amount of$674,787.33,which include three payments on properties involved in the Gateway Drainage Project in Court, the appraised value must be paid into Court to be held; those payments are $68,000 for 800 Indiana Avenue, $60,000 for 809 Ohio Avenue and$65,000 for 811 Ohio Avenue,with Mr. Hawkins seconding the motion,passing unanimously on a vote of 3-0. Mayor Moore made a motion to approve the Redevelopment Claims in the amount of$23,180.29,with Mr. Hawkins seconding the motion,passing unanimously on a vote of 3-0. Mayor Moore made a motion to approve the Tourism Bond Claims in the amount of$8,256.97, with Mr. Hawkins seconding the motion,passing unanimously on a vote of 3-0. Review of Financial Information: Ms. Metcalf provided a TIF and Redevelopment Operating Account Balance Report. JTL Ongoing Projects Update: Jorge Lanz provided status on JTL projects: Veterans Parkway Phase 2— • AT&T currently working on moving their wires along Holmans Lane. • Indiana American Water Company continues to relocate water mains along Veterans. • Construction has been affected by weather in February, which has been the wettest February since keeping records. The contracted completion date was at the end of 2018. Gateway Development— Remaining construction to be completed: • Ninth Street—Asphalt the right-turn lane,expected at the beginning of March. • Indiana Avenue—Complete • Spring Street—Thermoplastic pavement markings to be installed, weather permitted. • Indiana/Spring Connector Road-Complete • Traffic Signal—Detector loops to be installed once asphalt placed,weather permitted. • Final Surface not to be installed until 2019. Gottbrath Way at Bridgepointe Commons,Phase 2— • Sanitary Sewer construction underway. • Box culvert installation at"low point"to begin soon, weather permitted. Utica Pike Sidewalk Extension— • Duke relocation is underway. AT&T and Spectrum need to relocate once Duke is complete. JTL Ongoing Projects Update(cont'd): Utica-Sellersburg Road/SR 62 Intersection Improvements— • Coordinating utility relocations. • Mr.Hawkins asked about the condition of the three railroad crossings along Utica Sellersburg Road. Mr. Crouch advised that the original design of these railroad crossings were not for the Quarry traffic. He advised that one crossing was repaired and that the remaining two could be in the future. Water Tower Road Improvements: • Sanitary Sewer construction complete. • Storm Sewer construction underway. • Easement acquisition for Sanitary Sewer Force Main is being coordinated on the east side of SR 62, once acquired,work can begin. • There are two conflicts between the storm sewer and Vectren facilities. Vectren facilities must be relocated. The cost of the relocation is $75,201.93. Relocation costs will be discussed at the next meeting. Jeffersonville Gateway Drainage Improvements Project: • Schematic Design and Hydraulic Modeling continues. • Land Acquisition continues. (Matt Owen arrived at 5:08pm.) United Consulting Project Update: Mark Berry provided status on the 10th Street Widening project. Planned items through the end of March include: • Asphalt to begin March 18t • Begin curb and gutter work the week of March 25th • March will focus on widening from railroad to Springdale/Plank, which includes the reconstruction of the Sharon Drive intersection. • INDOT has not granted an extension for this project,therefore they plan to be completed by May 2019. BUSINESS Residentially Distressed Area Attorney Jake Elder presented a request regarding 3015 Utica Sellersburg Road,requesting that the property be designated Residentially Distressed Area pursuant to Indiana Code 6-1.1-12.1-6. Mayor Moore stated that this is prime property. Mr.Owen questioned how the Commission could call this prime area distressed. Mayor Moore made a motion to deny the request for Residentially Distressed Area status,with Mr.Hawkins seconding the motion,passing unanimously on a vote of 4-0. 10th Street Reconstruction Agreement& Change Order Andy Crouch presented United Consultings Supplemental Agreement No 1, in the amount of$345,641.00, which represents the inspection schedule increase from November 15,2018 to May 1,2019. Mayor Moore made a motion to approve United Consulting Supplemental Agreement No. 1, representing an increase of$345,641.00,with Mr.Hawkins seconding the motion,passing unanimously on a vote of 4- 0. Amended Fire Museum Lease Les Merkley presented the Amended Fire Museum Lease, which is a 5 year lease that provides for a 180 day notice of impending sale to the tenant if an advantageous economic development project arises. Mr. Owen made a motion to approve the Amended Fire Museum Lease, with Mr. Hawkins seconding the motion, passing unanimously on a vote of 4-0. Promedia 2019 Contract Mr.Merkley presented the 2019 contract with Promedia for approval. Mr. Owen made a motion to approve the 2019 Promedia contract in the amount of$6,900 per month,with Mr.Hawkins seconding the motion,passing unanimously on a vote of 4-0. The Depot—Geotech Proposals Andy Crouch advised that the City received three proposals for geotechnical investigation at The Depot. The lowest contract was in the amount of$3,500. Mr.Owen made a motion to approve the contract with Greenbaum in the amount of$3,500,for geotechnical investigation,with Mr. Hawkins seconding the motion,passing unanimously on a vote of 4-0. EXECUTIVE DIRECTOR REPORT No Comments BOARD COMMENTS Mayor Mike Moore expressed his sympathy at the loss of Richard Crum. Jack Vissing—No Comments Matt Owen asked about the traffic light synchronization. Mr.Lanz advised that they are still having issues with this. Scott Hawkins—No Comments ADJOURNMENT M. ,or Moo e made a motion to adjourn at 5:33 PM, with Mr. Hawkins seconding the motion. Jack Vissi �, Vice-'resident Submitte, By: Cindy Seifert