HomeMy WebLinkAboutSSB MARCH 7,2019 CITY OF JEFFERSONVILLE
SANITARY SEWER BOARD
MINUTES OF MARCH 7, 2019
The Sanitary Sewer Board of the City of Jeffersonville, Indiana met in regular
session on Thursday, March 7, 2019 at 3:00 P.M in the City Hall Mayor's Conference
Room. Board Member Orem called the meeting to order at 3:00 P.M. Board Members
present are Bill Saegesser and Dale Orem. Mayor Mike Moore is absent. Also present
are Utility Director Len Ashack, Board Attorney Mike Gillenwater, Utility Billing Office
Manager Elisha Gibson, Controller Heather Metcalf, Utility Communications & Operations
Coordinator Rick Lovan, Water Resource Specialist Matt Bell, Jorge Lanz and Josh
Hillman representing Jacobi, Toombs, and Lanz, Wes Christmas representing Clark
Dietz, John Herriford representing Strand, Mary Austin representing Lochmueller Group,
and Secretary Barbara Hollis.
Board Member Saegesser made the motion to approve the agenda as presented,
second by Board Member Orem, passing on a vote of 2-0.
The minutes of the February 21, 2019 meeting were presented for approval. Board
Member Saegesser made the motion to approve the minutes as presented, second by
Board Member Orem, passing on a vote of 2-0.
CONTROLLER'S REPORT
Controller Metcalf presented the claim list dated March 7, 2019 in the amount of
$1,231,258.79. It was noted a large amount of the total is for debt and insurance. Board
Member Saegesser, made the motion to approve the claim list as presented, second by
Board Member Orem, passing on a vote of 2-0.
Manager Gibson presented the Adjustment Certificate dated March 4, 2019 in the
amount of $-36,792.69 Sewage, $-301.70 Drainage. Board Member Orem is amazed at
the amount of leaks. Board Member Saegesser inquired about the Dallas Group
Adjustment. Director Ashack explained they use a large amount of water and have an
evaporation meter. Board Member Saegesser then made the motion to approve the
Certificate as presented, second by Board Member Orem, passing on a vote of 2-0.
OLD BUSINESS - No Old Business this meeting.
March 7, 2019 Page 2
NEW BUSINESS
Director Ashack asked to table the Proposal for Design of DWWTP Improvements
from Lochmueller Group as a meeting is scheduled for next week. Board Member
Saegesser made the motion to table the proposal as requested, second by Board
Member Orem, passing on a vote of 2-0.
Specialist Bell, representing the Drainage Board, presented three documents for
Board approval. The first is Independent Contractor Agreement with Patty Rush for
services as Secretary for the Drainage Board. Board Member Saegesser made the
motion to approve the agreement and authorize Board Member Orem to sign the
document, second by Board Member Orem, passing on a vote of 2-0. Next presented is
a Proposal from Christopher B. Burke Engineering, LLC for Stormwater On-call Services,
Board Member Saegesser made the motion to approve the proposal as presented,
second by Board Member Orem, passing on a vote of 2-0. The last is a Professional
Services Proposal with Accurus Engineering for Crimson Point Subdivision/Keystone
Development Phase 1 & Phase 2 Drainage Improvement Study. The area was explained
and it was stated the cost will be split with Koetter Construction Inc. Board Member
Saegesser made the motion to approve the proposal as presented, second by Board
Member Orem, passing on a vote of 2-0.
ENGINEERING REPORTS
Josh Hillman presented and reviewed Jacobi, Toombs & Lanz, Inc., Jeffersonville
Sanitary Sewer Projects Status Report, March 7, 2019. Jorge Lanz presented the
completed CSO PER portion that covers the interceptor. An addendum will be
forthcoming. Director Ashack explained the procedure.
DEPARTMENT REPORT
Director Ashack continues to work on organization changes. He has met with the
Human Resource department. The February Flow Reports were presented. The
NWWTP recorded 6.90 inches of rain with the DWWTP measuring 7.92 inches for
February. It was a very wet month. The IDEM/EPA/DOJ conference call is now
scheduled for next Thursday. Director Ashack said he received a call from
Representative Trey Hollingsworth with the information that he has contacted Region V.
A letter is expected.
ATTORNEY COMMENTS - No Comments this meeting.
BOARD MEMBER COMMENTS - No Comments this meeting.
March 7, 2019 Page 3
There be. s no further business to come before the Board, Board Member
Saegesser ma%e he motion to adjourn at 3:15 P.M., second by Board Member Orem,
passing o a ot: of 2-0. he next meeting is scheduled for March 21, 2019.
Mike Moo e, Mayor
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Dale Orem, Board Member
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Bill Saegesser taard Member
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Barbara Hollis, Secretary