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Home My WebLink AboutRDC JANUARY 30, 2019 JEFFERSONVILLE REDEVELOPMENT COMMISSION REGULAR MEETING MINUTES JANUARY 30,2019 The Jeffersonville Redevelopment Commission held a Regular Meeting on January 30, 2019, that was called to order at 5:04 PM in the Mayor's Conference Room, located at 500 Quartermaster Court, Jeffersonville, Indiana. Board Members present: Monty Snelling,Mayor Mike Moore(via phone),Jack Vissing,Matt Owen and Scott Hawkins Board Members absent: GCCS Board Representative Milton Clayton Staff Members present: Redevelopment Commission Attorney Les Merkley,City Controller and Redevelopment Treasurer Heather Metcalf,Assistant City Controller Yvonne Dowd,Redevelopment Director Rob Waiz, Grant Administrator DeLynn Rutherford, Redevelopment Administrative Assistant Theresa Treadway and CMMS Administrator/Secretary Cindy Seifert Guests present: Jorge Lanz and Josh Hillman with Jacobi, Toombs & Lanz, Bob Stein and Mark Berry with United Consulting,Mike Hutt and Richard Eklund CALL TO ORDER Mr. Snelling called the meeting to order at 5:04 PM. APPROVAL OF AGENDA Mr. Vissing made a motion to approve the agenda, with a change of tabling the Fire Museum Lease,with Mr. Hawkins seconding the motion, roll-call vote: Snelling(yea) Moore(yea) Vissing (yea) Owen(yea) Hawkins(yea),thereby passing on a vote of 5-0. ELECTION OF OFFICERS Mr. Vissing made a motion to reappoint Monty Snelling as President,Jack Vissing as Vice-President and Matt Owen as Secretary for 2019, with Mr. Hawkins seconding the motion, roll-call vote: Snelling(yea) Moore(yea)Vissing(yea)Owen(yea)Hawkins(yea),thereby passing on a vote of 5-0. 1IPage CONSENT REPORTS Minutes: Mr. Owen made a motion to approve the minutes from December 19, 2018, with Mr. Vissing seconding the motion, roll-call vote: Snelling (yea) Moore (yea) Vissing (yea) Owen (yea) Hawkins (yea), thereby passing on a vote of 5-0. Claims: Mr.Owen made a motion to approve the TIF Claims in the amount of$4,676,084.83,which includes bond payments,with Mr.Hawkins seconding the motion,roll-call vote:Snelling(yea)Moore(yea)Vissing(yea) Owen(yea)Hawkins(yea),thereby passing on a vote of 5-0. Mr.Hawkins made a motion to approve the Redevelopment Claims in the amount of$24,847.23,with Mr. Owen seconding the motion,roll-call vote: Snelling(yea)Moore(yea)Vissing(yea)Owen(yea)Hawkins (yea),thereby passing on a vote of 5-0. Review of Financial Information: Ms.Metcalf provided a TIF and Redevelopment Operating Account Balance Report. JTL Ongoing Projects Update: Jorge Lanz provided status on JTL projects: Veterans Parkway Phase 2— • Lighting Conduit is currently being installed along Veteran's Parkway. • Indiana American Water is performing water main relocation along Veteran's Parkway. Gateway Development— • Ninth Street—Curb and Gutter,Base and Intermediate Asphalt has been installed. • Indiana Avenue — Curb and Gutter, Sidewalk, Base and Intermediate Asphalt has been installed. Surface Asphalt placed in milling areas and around manhole rims. • Spring Street—Sidewalk installation complete. • Coordinating utility pole relocation with AT&T. Light pole foundations and fixtures installed. Mast arms and signal heads installed,wiring installation underway. • Final Surface not to be installed until 2019. Gottbrath Way at Bridgepointe Commons,Phase 2— • Sanitary Sewer construction underway. Utica Pike Sidewalk Extension— • Status Same. 2IPage JTL Ongoing Projects Update(cont'd): Utica-Sellersburg Road/SR 62 Intersection Improvements— • City condemnation proceedings underway. House doesn't appear sound enough to relocate. Water Tower Road Improvements: • Sanitary Sewer construction underway. Jeffersonville Gateway Drainage Improvements Project: • Topographic survey complete. Schematic Design underway. • Land Acquisition continues. United Consulting Project Update: Mark Berry provided status on the 10`h Street Widening project. Planned items through the end of February include: • February work will continue depending on weather. • Begin electrical work for lighting and signals. • Begin work on widening 10`''and reconstruction of side streets when temperatures stay above freezing. • Contract Completion Date is at the end of May 2019,contractor is still pushing to comply with this date. BUSINESS eCivis Renewal Agreement DeLynn Rutherford eCivis is a Grant Management program that aids in tracking,reporting and documentation. The annual cost is$6,500.00. Mr. Owen made a motion to approve$6,500.00 for eCivis, with Mr. Hawkins seconding the motion,roll- call vote: Snelling(yea) Moore (abstain) Vissing (yea) Owen (yea) Hawkins (yea), thereby passing on a vote of 4-0-1. 31 Page Mayor Moore left the meeting at 5:10 pm,due to illness. TEG Proposal—The Depot DeLynn Rutherford provided information on the plans for The Depot,a shipping container complex. The plans provide for lighting,landscaping,and layout. There is potential for grant money for this project. Mr. Vissing asked if there would be an opportunity to lease space for functions. Ms. Rutherford advised that there would be a property manager that would take care of these details. Mr.Owen asked about the timeline, Ms.Rutherford advised that the proposed completion is fall. Mr.Owen made a motion to approve$185,000 to The Estopinal Group for the design of The Depot,with Mr.Vissing seconding the motion,passing unanimously on a vote of 5-0. Gateway Project—10`h/Spring Streets Les Merkley advised that the closing on the Southern Properties is Monday, February 4, 2019. We had been awaiting the comfort letter from INDOT. In order to comply with closing requirements,the following items are needed: 1. Fifth Amendment to Development Agreement Mr.Owen made a motion to approve the Fifth Amendment to Development Agreement,with Mr.Hawkins seconding the motion,passing unanimously on a vote of 5-0. 2. Sign Easement. Mr.Vissing made a motion to approve the Sign Easement with Hogan Holdings 59,LLC,with Mr. Owen seconding the motion,passing unanimously on a vote of 5-0. 3. Resolution Approving Sale and Conveyance of Real Estate by Warranty Deed Pursuant to Development Agreement Mr.Vissing made a motion to approve Resolution 2019-R-1,Resolution approving sale and conveyance of real estate by warranty deed pursuant to development agreement, with Mr. Owen seconding the motion, passing unanimously on a vote of 5-0. 41Page EXECUTIVE DIRECTOR REPORT No Comments BOARD COMMENTS Les Merkley advised that Waypoint closed in December. The groundbreaking is scheduled for February 14,2019. Jack Vissing—No Comments Matt Owen—No Comments Scott Hawkins—No Comments Monty Snelling asked if there were plans to improve Michigan Avenue. Ms. Rutherford advised there were. ADJOURNMENT Next meeting is scheduled for February 27,2019. u ` _• .1.de a motion to adjourn at 5:26 PM, with Mr.Vissing seconding the motion. Submitted By: Cindy 'eifert V'�{ �r�r dirt 5I Page