HomeMy WebLinkAboutSSB JANUARY 24,2019 CITY OF JEFFERSONVILLE
SANITARY SEWER BOARD
MINUTES OF JANUARY 24, 2019
The Sanitary Sewer Board of the City of Jeffersonville, Indiana met in regular
session on Thursday, January 24, 2019 at 3:00 P.M in the City Hall Mayor's Conference
Room. Mayor Moore called the meeting to order at 3:03 P.M. Board Members present
are Mike Moore, Bill Saegesser and Dale Orem. Also present are Utility Director Len
Ashack, Board Attorney Mike Gillenwater, Utility Billing Office Manager Elisha Gibson,
Controller Heather Metcalf, Utility Communications & Operations Coordinator Rick Lovan,
City Engineer Andy Crouch, City Councilperson Lisa Gill, Jorge Lanz and Josh Hillman
representing Jacobi, Toombs, and Lanz, Mary Austin representing Lochmueller Group,
Adam Dickey representing HMB Engineers, John Herriford representing Strand, and
Secretary Barbara Hollis.
Board Member Orem made the motion to approve the revised agenda, second by
Board Member Saegesser, passing on a vote of 3-0.
The minutes of the January 3, 2019 meeting were presented for approval. Board
Member Orem noted the amount of debt and transfers in the Controller's report should
be $800,000 and the next meeting date on the last paragraph should be January 24,
2019. Board Member Orem then made the motion to approve the minutes as corrected,
second by Board Member Saegesser, passing on a vote of 3-0.
CONTROLLER'S REPORT
Controller Metcalf presented the claim list dated January 24, 2019 in the amount
of $334,431.70. Board Member Saegesser, made the motion to approve the claim list
as presented, second by Board Member Orem, passing on a vote of 3-0.
Manager Gibson presented the Adjustment Certificate dated January 18, 2019 in
the amount of $-243,031 .93 Sewage, $-1,185.65 Drainage. It was noted the majority of
the adjustments were for two large commercial users. Board Member Saegesser made
the motion to approve the Certificate as presented, second by Board Member Orem,
passing on a vote of 3-0.
OLD BUSINESS - No Old Business this meeting.
January 24, 2019 Sewer Board Minutes Page 2
NEW BUSINESS
Jennifer Caummisar-Kern of Accurus Engineering appeared before the Board to
request capacity for E&E Commercial - Phase 1. The project, as well as the location,
were explained. The project is in Jeffersonville. Following discussion, Board Member
Saegesser made the motion to authorize Director Ashack to sign the capacity request as
requested for Phase 1, second by Board Member Orem, passing on a vote of 3-0.
Engineer Crouch, on behalf of the Drainage Board, requests approval of
Amendment No. 1 to the Agreement with Lochmueller Group for the Woodland Court
Drainage Structure Replacement Project. Board Member Saegesser made the motion to
authorize Mayor Moore to sing the Agreement as presented, second by Board Member
Orem, passing on a vote of 3-0.
A request for the release of a 2009 lien in the amount of $375.88 on the property
at 829 Indiana Avenue was presented. Board Member Orem made the motion to release
the lien as requested, second by Board Member Saegesser, passing on a vote of 3-0.
ENGINEERING REPORTS - No reports this meeting.
DEPARTMENT REPORT
Director Ashack has been working with Controller Metcalf to bring the department
asset list into State Board of Accounts compliance. He has provided the list to the Board.
The grand total of land, infrastructure, buildings, improvements, equipment/vehicles, and
construction in-progress is $371,974,150.
Director Ashack provided the December 2018 WWTP Loadings and CSO Volumes
Report, commenting it was a wet year. Jorge Lanz noted that in 2011 there were twice
the number of overflows. The December 2018 Monthly Operations Report is on CD. The
financial reports are also provided. The Department is doing very well financially.
ATTORNEY COMMENTS - No comments this meeting.
BOARD MEMBER COMMENTS - No comments this meeting.
January 24, 2019 Sewer Board Minutes Page 3
There b- n. no further business to come before the Board, Board Member Orem
made the mot'•n ,. adjourn .t 3:17 P.M., second by Board Member Saegesser, passing
on a vote 'f -0. he next -eting is scheduled for February 7, 2019.
Mike Moire, Mayor
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Dale Orem, Board Member
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Bill Saegesser, i:.. d Member
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Barbara Hollis, Secretary