HomeMy WebLinkAboutSSW NOVEMBER 1, 2018 CITY OF JEFFERSONVILLE
SANITARY SEWER BOARD
MINUTES OF NOVEMBER 1 , 2018
The Sanitary Sewer Board of the City of Jeffersonville, Indiana met in regular
session on Thursday, November 1, 2018 at 3:00 P.M in the City Hall Mayor's
Conference Room. Mayor Moore called the meeting to order at 3:02 P.M. Board
Members present are Mike Moore, Bill Saegesser and Dale Orem. Also present are
Utility Director Len Ashack, Board Attorney Mike Gillenwater, Utility Billing Office
Manager Elisha Gibson, Controller Heather Metcalf, Utility Communications &
Operations Coordinator Rick Lovan, Jorge Lanz representing Jacobi, Toombs, and Lanz,
Mary Austin representing Lochmueller Group, and Secretary Barbara Hollis.
Board Member Orem made the motion to approve the agenda with the
adjustment of opening bids first, second by Board Member Saegesser, passing on a
vote of 3-0.
The minutes of the October 18, 2018 meeting were presented for approval.
Board Member Orem, made the motion to approve the minutes as presented, second
by Board Member Saegesser, passing on a vote of 3-0.
The following bids were opened for the DWWTP Blower Project:
Company Bid Alternate 1 Alternate 2 Alternate 3
................. .
Mac $1,390,600.00 $5,000.00 $40,000.00 $9,000.00
Pace $1,378,000.00 $25,000.00
CH&M Excavat. $1,496,816.15 $5,450.00 $42,000.00 $58,320.00
Graves Const. $1,464,646.00 $4,848.00 $38,383.00 $9,292.00
Mitchell&Stark $1,337,600.00 $1,500.00 $25,000.00 $20,000.00
Board Member Orem made the motion to take the Bids under advisement, second
by Board Member Saegesser, passing on a vote of 3-0.
CONTROLLER'S REPORT
Controller Metcalf presented the claim list dated November 1, 2018 in the amount
of$958,037.42. It was noted that $800,000 of the total is for debt and transfers. Board
November 1, 2018 Page 2
Member Saegesser, made the motion to approve the claim list as presented, second by
Board Member Orem, passing on a vote of 3-0.
Manager Gibson presented the Adjustment Certificate dated October 29, 2018 in
the amount of $-46,514.43 Sewage, $-225.90 Drainage. Board Member Saegesser
made the motion to approve the Certificate as presented, second by Board Member
Orem, passing on a vote of 3-0.
OLD BUSINESS
None
NEW BUSINESS
Director Ashack presented a proposal from Nannette L. Van De Voorde, Owner
of NV Grant Services, LLC for - Labor Standards Administration & Compliance for
Jeffersonville Downtown WWTP Blowers Improvement Project. He explained this will
monitor Davis-Bacon and other related Acts and SRF compliance. Board Member
Saegesser made the motion to approve the proposal as presented, second by Board
Member Orem, passing on a vote of 3-0.
Director Ashack presented quotes for replacement of Construction Equipment for
fiscal year 2019, explaining funding is available in the Cumulative Improvement Fund.
Following review and discussion, Board Member Saegesser made the motion to
authorize Director Ashack to make the purchase of equipment, second by Board
Member Orem, passing on a vote of 3-0.
The 2019 meeting dates were reviewed and discussed. Following discussion,
Board Member Orem made the motion to conduct the Sanitary Sewer Board meetings
on the first and third Thursdays of each month of 2019 with the exception of July with no
meeting on the first Thursday (July 4), second by Board Member Saegesser, passing on
a vote of 3-0.
ENGINEERING REPORTS
Jorge Lanz presented and reviewed Jacobi, Toombs & Lanz, Inc., Jeffersonville
Sanitary Sewer Projects Status Report, dated November 1, 2018.
DEPARTMENT REPORT
Director Ashack gave an update on the 10th Street Lift Station Beautification
Project. There was discussion for a name for the park. The sidewalk from Hospital
Drive to 10th Street is not in good shape. Director Ashack will get a quote for
replacement.
Director Ashack presented a map of Penn Street from 8th to 10th explaining the
need to replace failing lines. He will get quotes for the repair.
November 1, 2018 Sewer Board Minutes Page 3
ATTORNEY COMMENTS
No Comments
BOARD MEMBER COMMENTS
No Comments
There being no further business to come before the Board, Board Member Orem
made the motion to adjourn at 3:27 P.M., second by Board Member Saegesser, passing
on a vote of 3-0. The next meeting is scheduled for November 15, 2018.
Mike Moore, Mayor
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Dale Orem, Board Member
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Bill Saegesser, Boirdlylember
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Barbara Hollis, Secretary