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HomeMy WebLinkAboutPA OCTOBER 22, 2018 Jeffersonville Parks Authority Monday, October 22nd, 2018 The Jeffersonville Parks Authority Met in a Session in the Mayor's Conference Room, City Hall, Jeffersonville, IN on October 22nd, 2018. Members Present: Bill Burns, Scot Haire, Matt Owen, Ron Ellis and Ralph Scales. Also Present: Parks Director Paul Northam and Asst. Parks Director Amber Riding. Director Northam added New Business number 3 and 4. Approval of Agenda Member Owen made a MOTION to approve the amended agenda for the October 22nd, 2018 Park's Authority Meeting, the motion was seconded by Member Ellis. The motion PASSED on a vote of 6-0. Approval of Minutes Member Owen made a MOTION to approve the agenda for the September 24th, 2018 Park's Authority Meeting, the motion was seconded by Member Munzer. The motion PASSED on a vote of6-0. Old Business- Burns- Fieldhouse Update- The Ogle foundation has sent us a letter that we have met the donation goal of 1.5 million needed to receive the $300,000.00 grant. I think they cut checks in December so we should have it by the end of the year. Director Northam stated that depending on money they would still like to replace the carpet court and some of the basketball goals. President Burns stated that they should know in November if there are funds. Northam-Signage Update- A few meetings ago you approved the teal and orange color and I just wanted to make sure that this is color that you want or do you want to stay consistent with the rest of the city and go Blue and Yellow. President Burns stated that he was good with the orange and that he thought it would be good to add our website to the signs. Director Northam stated it would also say Jeff Parks and Recreation not systems. It was decided the signs would stay Orange and Teal with the Blue and Yellow seal. Northam-Weather Policy- The resolution was moved to the November meeting. But the policy has already started. New Business- Northam- Big Four Server- We have got pricing on a new server from two vendors, Security Pros $ 6466.80 and SIR, LLC $7490.00 but $6300.00 after rack is removed. SIR, LLC is more expensive but it gives more updates as well as an enclosed rack. Member Owen made a MOTION to approve the purchase for the new server from SIR, LLC for$7490.00, the motion was seconded by Member Haire. The motion PASSED on a vote of5-0. Northam- Boys and Girls Club- There is nothing we need to do today but Les and I will be starting on the paperwork to get it transferred over to us. Northam-Abbey Road Extension- We have decided to extend the contract and there are a couple of changes that need to be made to the contract extension for the next 5 years. The first contract is between Clark/Floyd Convention and Tourism and Jeffersonville Parks, they give us a check and then we write a check to Abbey Road. The change is that the first three years they are giving us $50,000.00,then year 4 and 5 they are giving$45,000.00, year 6 and 7 $40,000.00 and year 8 $35,000.00. The second contract is between Jeffersonville Parks and Abbey Road the first three years we gave $50,000.00 in cash and $50,000.00 in In-Kind services such as fencing,toilets, generators and other things. We covered $100,000.00 total, the difference is that in years 4 and 5 we will go down to $40,000.00 and 6 and 7 to $30,000.00 and year 8 to $20,000.00 in In-Kind. The In-kind is changing but the cash is staying the same so by year 7 we will be paying$80,000.00. The sponsorships will also be changing, we've always brought in the sponsorships but the split will be 75%to us and 25%to them if we go after it but 75%to them if they go after it. If we go after the sponsorship together it's a 50/50 split. We will also be supplying no chain link fencing and generators by vendors. The plan is to meet with Les and have him make up a new contract so that we can bring it back to the November meeting. Member Owen made a MOTION to approve the contract extension for Abbey Road, the motion was seconded by Member Jordan. The motion Failed on a vote of 4-1. (Ellis) Member Ellis asked that the Abbey Road discussion be reopened so that he could change his vote. Member Owen made a MOTION to reconsider the approval for the contract extension for Abbey Road, the motion was seconded by Member Jordan. The motion Passed on a vote of 5-0. Simpson- Halloween Contract-The contract is a Stilt Juggler and two fire dancers for 2 hours for$1250.00 from Art After Dark for Halloween in Big4 Park. Member Owen made a MOTION to approve the contract for$1250.00 for Art After Dark, the motion was seconded by Member Haire. The motion PASSED on a vote of 5 -0. Director's Report- Romans-The Hoosier Hills Football League has gone great and we have had a lot of great kids participate. We will have all leagues tied up by next weekend so that we can winterize the fields. We have senior basketball leagues starting soon. We have had the fields inspected at WAC, they are still looking good but the complex is a heavily used venue so we need to start thinking about the wear and tear that is going to start happening more and more on the fields. Director Northam stated that when the Boys and Girls Club goes through we will have more leagues with Pickle ball and other sports that we can start for the kids. McCoy- We just took delivery of the 72in mower and I think are going to start switching over all of our mowers to John Deere because they are just better mowers and we have less problems out of them. The state has done there last mow of the year so we went down there and it's looking really good. We landscaped WAC and Duffy's Landing as well as we went through the parks and removed all the down trees that they storms and heavy winds have been knocking down. Simpson- We have the Halloween Event on Monday night and we have a tent if anyone would like to help man the tent. We also have parade registration for the Christmas Parade, it's going to be a light parade so if they know anyone please direct them to us or our website. We are revamping the Riverstage schedule for next year. I've been here for 10 years and it's always been the same so hopefully I'll have some ideas for next meeting. We are also starting a committee for a new Riverstage in the next five years. Mann- I have brought the last four years of Aquatic Center's number as requested as you can see we made about$40,000.00 more this year than previously. We have our Thanksgiving meal on the 15th at 10:30 if anyone is interested followed by bingo. President Burns asked if we were happy with the concession people and if we would be renewing the contract. Director Northam stated that they had issues with people that ran the concessions this year so we are looking into different options for next year possibly. Poole-We are working on Halloween now and then we will be heading straight into Christmas so honestly between those two we won't be getting much else done. Asst Director Riding- We are having our first weekend for the basketball league for K-1-2, so if you know anyone looking send them our way. Director Northam- I've already covered everything I had in the meeting. Reports and Comments- Parks Authority Attorney Comments-None Parks Authority Comments-None Public Comments-None Member Owen made a motion to ADJOURN at 6:21, PASSING on a vote of 5-0. APPROVED: Bill Burns, Parks Board President Respectfully Submitted By: Heather Pennington