HomeMy WebLinkAboutSSW AUGUST 16, 2018 CITY OF JEFFERSONVILLE
SANITARY SEWER BOARD
MINUTES OF AUGUST 16, 2018
The Sanitary Sewer Board of the City of Jeffersonville, Indiana met in regular
session on Thursday, August 16, 2018 at 3:00 P.M in the City Hall Mayor's Conference
Room. Mayor Moore called the meeting to order at 3:00 P.M. Board Members present
are Mike Moore, Dale Orem and Bill Saegesser. Also present are Utility Director Len
Ashack, Board Attorney Mike Gillenwater, Controller Heather Metcalf, Utility Billing Office
Manager Elisha Gibson, City Engineer Andy Crouch, Utility Communication and
Operation Coordinator Rick Lovan, Jorge Lanz and Josh Hillman representing Jacobi,
Toombs and Lanz, and Secretary Barbara Hollis.
Board Member Orem made the motion to approve the agenda as presented,
second by Board Member Saegesser, passing on a vote of 3-0.
The minutes of the August 2, 2018 meeting were presented for approval. Board
Member Saegesser, made the motion to approve the revised minutes, second by Board
Member Orem, passing on a vote of 3-0.
CONTROLLER'S REPORT
Controller Metcalf presented the claim list dated August 16, 2018 in the amount of
$243,054.17. Board Member Saegesser made the motion to approve the claim list as
presented, second by Board Member Orem, passing on a vote of 3-0.
Manager Gibson, presented the Adjustment Certificate dated August 13, 2018 in
the amount of $-113,778.96 Sewage and $-2,005.13 Drainage. There are several high
adjustments, some were discussed. Following discussion, Board Member Orem, made
the motion to approve the Certificate as presented, second by Board Member Saegesser,
passing on a vote of 3-0.
OLD BUSINESS - No Old Business
NEW BUSINESS
Director Ashack has provided a packet of information along with a copy of the
Sewer Lateral Maintenance Policy that was adopted in 2009. There are a number of
lateral to main issues, including leaking lines. By policy, these issues are the
responsibility of the homeowner. Issues include trees, sheds, and in one instance a pool
on top of the lines. Following discussion, Director Ashack was instructed to send letters
to the homeowners having issues, that by policy, it is not the City's responsibility. Jorge
August 16, 2018 Sewer Board Minutes Page 2
Lanz suggested sending a copy of the plat along with the letter. If calls of complaint are
received, homeowners should be told to attend a Sewer Board meeting.
ENGINEERING REPORTS - No Reports this meeting.
DEPARTMENT REPORT
Director Ashack has provided copies of Odor Evaluation Report - Draft, prepared
by Webster Environmental Associates, Inc. He asks the Board to review the
recommendations in the report.
Director Ashack explained the reasons for requesting to upgrade the
Administrative Assistant from an AA1 to an AAII. The job description has been changed.
Following discussion, Board Member Saegesser made the motion to approve the
classification change as requested, second by Board Member Orem, passing on a vote
of 3-0.
In the Board packet is a copy of emails from Jerry Dittmer , Alyce Klein, and Karla
Frownfeiter all of IDEM regarding the complaint from Scott Straight in regard to the
NWWTP outfall to Lentzier Creek. Other than what is in the emails, it has been
suggested to invite Scott Straight to tour the plant. Director Ashack believes the flow from
the plant is improving the condition of Lentzier Creek.
The Board next discussed an email from Scott Hawkins regarding the cracked
walls at Tranz4mation Salon, 1105 Roosevelt Drive. Under the Galligan Administration
the wall was repaired as a good will measure due to the odor problems. Board Attorney
Gillenwater said this is a political issue. The issue at the building is a structure issue.
Coordinator Lovan said three contractors have looked at the problem and want no part of
doing a repair as the problem would only come back. Director Ashack stands by the
report discussed at the last meeting. Mayor Moore recommends Director Ashack follow
up with conversation with Scott Hawkins.
Director Ashack is still waiting on DOJ/EPA response to the 4/20/2018 LTCP
negotiations. The July 2018 Operating Report is provided on CD. The CSO report is also
provided. Director Ashack continues to work on the request regarding the Financial
Capacity.
ATTORNEY COMMENTS- No comments this meeting.
BOARD MEMBER COMMENTS
Mayor Moore asked about the lack of upkeep of a retention basin on Carriage
House Court. The situation will be researched.
August 16, 2018 Sewer Board Minutes Page 3
There •"ling no furt er business to come before the Board, Board Member Orem
made the m• yin to adjou n at 3:47 P.M., second by Board Member Saegesser, passing
on a vot: of I. The ne regular meeting is scheduled for September 6, 2018.
Mike
oore, Mayor
Dale Orem, Board Member
1 � ,
Wti lb
Bill Saegesser, B r Member
ATTEST:
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Barbara Hollis, Secretary