HomeMy WebLinkAboutjune 21, 2018 CITY OF JEFFERSONVILLE
SANITARY SEWER BOARD
MINUTES OF JUNE 21 , 2018
The Sanitary Sewer Board of the City of Jeffersonville, Indiana met in regular
session on Thursday, June 21, 2018 at 3:00 P.M in the City Hall Mayor's Conference
Room. Board Member Orem called the meeting to order at 3:00 P.M. Board Members
present are Dale Orem and Bill Saegesser. Mayor Mike Moore is absent. Also present
are Utility Director Len Ashack, Controller Heather Metcalf, Utility Billing Office
Coordinator Jackie Langdon, City Engineer Andy Crouch, Utility Communication and
Operation Coordinator Rick Lovan, Community Affairs Liaison Amy Huffman, Jorge Lanz
representing Jacobi, Toombs, and Lanz, Adam Dickey representing HMB Engineers,
John Herriford representing Strand, Mary Austin representing Lochmueller Group, and
Secretary Barbara Hollis.
Board Member Saegesser made the motion to approve the agenda as presented,
second by Board Member Orem, passing on a vote of 2-0.
The minutes of the June 7, 2018 meeting were presented for approval. Board
Member Saegesser, made the motion to approve the minutes as presented, second by
Board Member Orem, passing on a vote of 2-0.
CONTROLLER'S REPORT
Controller Metcalf presented the claim list dated June 21, 2018 in the amount of
$5,172,029.42. It was noted the total represents $4.8 in debt payment as well as the
Health Insurance payment. Board Member Saegesser made the motion to approve the
claim list as presented, second by Board Member Orem, passing on a vote of 2-0.
Coordinator Langdon, presented the Adjustment Certificate dated June 18, 2018
in the amount of $-202,789.83 Sewage, $-7,803.95 Drainage, and $295.62 Refund,
mentioning 90% of the amount represents liens. Board Member Saegesser, made the
motion to approve the Certificate as presented, second by Board Member Orem, passing
on a vote of 2-0.
OLD BUSINESS
Director Ashack reviewed the history of negotiations regarding the property
necessary for the Liters Lift Station improvements. He requests approval for the purchase
of the entire parcel for $10,000. Following discussion, Board Member Saegesser made
the motion to authorize Director Ashack to sign the document for the parcel purchase at
$10,000, second by Board Member Orem, passing on a vote of 2-0.
June 21, 2018 Sewer Board Minutes Page 2
NEW BUSINESS
Director Ashack referred the Board to a letter received from Bruce Herdt, Chairman
of the Oak Park Conservancy District, regarding two properties on Allison Lane that are
not currently connected to any sanitary sewer lines. Following discussion, it was decided
that Director Ashack would sent a letter regarding connection pursuant to Ordinance.
ENGINEERING REPORTS
There are no reports this meeting, however Director Ashack introduced Mary
Austin who will be attending the meetings representing Lochmueller Group.
DEPARTMENT REPORT
Director Ashack provided in the packet the latest Phosphorus Pilot Study Report,
commenting it is doing well. The annual cost was reviewed, noting no capital cost.
Storage will be taken care of in-house. Director Ashack continues to work on job
descriptions for Plant Operator/Lab Tech certification incentives. Conversations have
been held and things are progressing well with regard to the LTCP Negotiations. There
is a discrepancy regarding the number of households. Director Ashack does expect a
response next week. He feels it looks positive. An executive session was discussed.
Enclosed in the packet is a copy of the CSO Report. The May Operating Report is
provided on CD.
ATTORNEY COMMENTS - No Attorney Comments
BOARD MEMBER COMMENTS
Thereing no further business to come before the Board, Board Member
Saegesser . •e the mo ion to adjourn at 3:23 P.M., second by Board Member Orem,
passing o .1 . • e of 2-0. IThe next regular meeting is scheduled for July 5, 2018.
Mike Moon., Mayor
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Dale Orem, Board Member
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Bill aegesser, ::. d Member
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Barbara Hollis, Secretary