HomeMy WebLinkAboutCLARK MEMORIAL HOSPITAL ABBEY ROAD GSTV Off.
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Jeffersonville City Partners Agreement 'I`A,F ,4 /
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Event:Abbey Road On The River 2018
Date: May 24th 2018— May 28th 2018
Location: Big 4 Station Park,Jeffersonville Indiana
Company Contact Info: Clark Memorial Hospital (Alicia Rousseau)
Company Name: Clark Memorial Hospital
Address: 1220 Missouri Avenue,Jeffersonville IN 47130
Phone: 812-283-2101 Phone: 502-396-0574
Email: alicia.rousseau@clarkmemorial.org
Sponsorship Totals: Total Amount Due: $4,000.00
Payment Terms:
• All City Partner Sponsorship payments are required upon execution of this
agreement.
• All checks should be made payable to City Of Jeffersonville,Attn: City
Partners Program
• Mailing Address: 500 Quartermaster Ct. #212 Jeffersonville, IN 47130.Attn:
Jeffersonville Parks Department.
Event&Sponsor Details:
AROTR 4K level sponsorship to include Copper Level with add on benefits: (see
Abbey Road On The River Copper package for level details)
Add on benefits to include:
Clark Logo to display on sponsor LED Boards
Clark Memorial Commercial Spot to play on random occasion at event.
Clark Memorial Logo to display on select Wave 3 AROTR commercials sponsors
board following commercial spot.
Clark Memorial Logo to appear with other sponsors on Comp tickets, in festival
program, and sponsor banners.
Relief or First Aid 10x20 tent option for Clark Memorial staff to hand out
information regarding their services &provide Relief/ First Aid if needed.
Added Tickets to adjust for level upgrade. (See ticket package totals below)
Up to 20 AROTR Event Shirts for Clark Memorial Volunteer Staff working event.
Duration:
This agreement is valid through May 28th 2018, covering one event Abbey
Road On The River 2018.
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Control Of Program:
The producers of AROTR will organize a festival of the highest quality as well
as giving due regards Clark Memorial marketing objectives.Artistic control is
not supervised by Clark Memorial,but by the producers.
Ticket Package: Total value of promotional tickets: $2,025.00
10 reserved, est.value $800.00
35 general admission, est.value $1,225.00
Control of Marketing/Advertising:
The producers of AROTR will organize a marketing campaign promoting the
Festival.
• Clark Memorial will receive logo and brand recognition on marketing materials,
advertisements,websites, festival programs, comp tickets,and social media outlets.
• Logo/promotional message on LED screens
Ad Production:
Producers shall develop ad campaign for the festival; AROTR advertising
agency will create an integrated look for all pieces utilizing Clark Memorial
and other sponsor's existing logos.
Insurance:
Producers shall purchase and maintain during the term of the Festival public
and liquor liability. Limits shall be in the amounts of:
o $2,000,000 General aggregate liability
o $1,000,000 each occurrence
o $100,000 Property
o $2,000,000 Aggregate Liquor Liability
o $1,000,000 each occurrence
Abbey Road On the River LLC (Responsibilities)
Abbey Road On the River LLC will provide the following services,which shall
be their sole responsibility:
➢ Develop complete creative program
➢ Contract-present all talent
➢ Initiate marketing campaign
➢ Maintain sound accounting and legal policies
➢ Coordinate responsibilities with City of Jeffersonville for:
1. Security
2. First aid
3. City issues
4. Street closings
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5. Permits
6. Inspections
7. Layout
8. Infrastructure
Negotiate, oversee, and implement trade agreements with vendors for
1. Staging, Sound, Lights, Stagehands
2. Tents,Tables, Chairs
3. Cleanup
4. Power,utilities
5. Set, strike,load in,load out personnel
6. Portable Bathrooms, radios
Provisional:
If the content of the show or the production should materially change based
on requests made by Clark Memorial and these changes should increase the
budget,then Clark Memorial shall be informed immediately and if Clark
Memorial requires these changes,they will be responsible for additional costs.
If producers should determine that Clark Memorial requested change in
production requires additional funding,then AROTR producers shall
immediately notify Clark Memorial and if Clark Memorial does not approve
these additional charges,then producers will have the right not to modify the
program.
Representations:
Abbey Road On the River is a tribute festival honoring the words and music of The
Beatles.® . "The Beatles" is a federally registered trademark of Apple Corps Limited
and Apple Group of related companies ("Apple").Abbey Road on the River is not
endorsed by or affiliated with Apple Corps Limited. AROTR warrants that it will
receive, all required or necessary permissions or licenses,specifically ASCAP and
BMI, and will provide proof of such licenses to perform the Festival music and will
indemnify Clark Memorial for any claims whatsoever related to any trademark,
copyright or licensing claims made by any party by reason of presentation and
marketing of the Festival and related items.
Entire Agreement: This Agreement contains the entire Agreement between the
parties, and supersedes all prior or contemporaneous communications,
representations, understandings, or agreements. This Agreement may be modified
only by a written amendment signed by both parties.
Headings, Attachments, and Exhibits: The headings contained in this Agreement
are for reference only and shall not in any way affect the meaning or interpretation
of this Agreement. Any attachments and Exhibits to this Agreement shall be
construed as an integral part of this Agreement.
Waiver: The failure on the part of either party to enforce its rights as to any
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provision of this Agreement shall not be construed as a waiver of its rights to
enforce such provision in the future.
Assignment: This agreement shall not be assigned by either party without the prior
written consent of the other unless such assignment shall be to the affiliate or
successor of either party.
Authority to Contract: Each party warrants and represents that it has power and
authority to enter into this Agreement and to perform the obligations, including any
payment obligations, under this Agreement.
Governing Law: The Agreement shall be governed by and construed in accordance
with the laws of the State of Indiana.
Severability: Should any part of this Agreement for any reason, be declared invalid
or void, such declaration will not affect the remaining portion which will remain in
full force and effect as if the Agreement had been executed with the invalid portion
eliminated.
Confidentiality:
The terms of this Agreement and any subsequent agreement related hereto shall be
and remain confidential.
IN WITNESS WHEREOF, the parties have duly executed this Agreement effective as of the
date first above written.
CITY OF JEFFERSONVILLE
By:
Jeffersonville City Partners: /Y/5
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Printed Name: Dave Simpson X ' t it
Date: 01-26-2018 ,
Jeffersonville Parks Director:
Printed Name: X
Date: 01-26-2018 mit,
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CITY PARTNER/SPONSOR:
Company Name: Clark Memorial Hospital
Printed Name: VRtt7>ri S. L0r4
Signature:X - '"44(/M
Date: ['SOK?
We appreciate your partnership!
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