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HomeMy WebLinkAboutHAMHED Contract for Services Rendered This is a contract entered into by HamHed, LLC (hereinafter referred to as "the Provider") and the Jeffersonville Parks Commission(hereinafter referred to as "the Client") on this 18th day of December, 2017. The Provider's place of business is 200 Galvan Way,New Albany, Indiana 47150. The purpose of this contract is for the annual comprehensive maintenance at the Jeffersonville Big Four Station Park and a portion of Downtown Jeffersonville. The City of Jeffersonville wishes to maintain the area: East of Mulberry- West of Wall - South of 7th Street-North of the Ohio River; including but not limited to Mulberry, Pearl, Spring, Wall Street, 7th Street, 6th Street, Michigan Ave, Kentucky Ave, Federal Ave, Riverside Drive, Market, Chestnut and Maple streets as well as Warder Park, Fisherman's Wharf, Big Four Station and the Big Four Ramp. Also included in the purpose of this contract is recyclable collection from; Big Four Station, River Stage, Warder Park, Fisherman's Wharf. The required maintenance contract will include the daily,weekly, monthly, annual and event specific task needed to maintain the aforementioned area. Anticipated work performance period to begin 01/01/2018. The Client hereby engages the Provider to provide services described herein under "Scope and Manner of Services." The Provider hereby agrees to provide the Client with such services in exchange for consideration described herein under "Payment for Services Rendered." Scope and Manner of Services: Contractor to provide: All labor, supervision, equipment, materials and supplies to meet the required scope of work for annual (12-month service). Big Four Station Park is to be serviced 7 days a week. Streets and facilities should be cleaned as seen fit. Contractor shall be responsible daily opening and closing of Big Four bathroom facilities (when automatic lock and unlock is unavailable),hours of operation may be adjusted by City Representatives Services to Be Rendered by Provider include the following: JANITORIAL SERVICES Minimum Frequency Task Description (12-month service) 2 X Daily Bathroom cleaning(mid-day and evening) Daily cleaning: floor sweeping, wet mop, cleaning of toilets and sinks, cleaning of bathroom stall walls, clean all glass surfaces. 2 X Daily Re-Fill Bathroom dispensers with needed supplies to include soap, all paper products, sanitizer and urinal deodorizers. 2 X Daily Empty all wastebaskets and containers, removal of trash liners with replacement of heavy-duty bags to avoid any leakage or tears. Wastebaskets shall be kept clean of any leakage or refuse. 2 X Daily Clean bathroom entry doors and exterior area near structure. 2 X Daily Clean sanitize drinking fountain, and water bottle refill station. LANDSCAPING/GROUNDS MAINTENANCE Daily Within Big Four Station only -Remove any garbage from playground area to include equipment. Emptying of outside trash and recycle receptacles. As needed thorough property cleaning of all lawn areas, landscape beds, and ramp. 1 X Weekly Cleaning of Asphalt areas (Parking areas and adjoining City Streets), to be cleaned with commercial air street vacuum. Street Sweeper must have a water system to minimize area dust. Mechanical brooms are not permitted due to the large amount of dust produced during operation. 4 X Additional street sweeping to occur in the Fall season to pick-up an accumulation of leaves along sidewalks, alley ways and public streets. (To occur between Oct 1St -Dec 1St) 1 X Weekly street sweeping of City Marina area(Fisherman's Wharf)to include cleaning of pedestrian stair area and River Stage lower parking area. 5 X Annually Within Big Four Station only - Lawn and Landscape chemical fertilization(5 treatments) 2 X Annually Within Big Four Station only- Shrub/Bush and Tree pruning 2 X Annually Within Big Four Station only - Mulch installation in all landscape beds and around trees, 1St application to occur before Thunder over Louisville and 2nd to occur before Labor Day Holiday. 6 X Annually Within Big Four Station only - Landscape Bed maintenance, de-weeding. 1 X Weekly Grass Mowing of Big Four Station, Task to include grass trimming of sidewalks, curbs and landscape areas. All asphalt and concrete areas to be blown off after completion. (32 cuts annually) 1 X Weekly gum removal from sidewalks, tables, seating and playground equipment. (April 15- Nov 1st). 1 X Weekly pick-up and transport of collected recyclable materials. Materials to be taken to an approved recyclable facility. City provided recyclable containers to be picked-up weekly by approved transport vehicle to ensure no loss of materials in transport. Locations to be serviced: Big 4 Station, River Stage, Fisherman's Wharf, Warder Park. ADDITIONAL MISCELLANEOUS MAINTENANCE -As needed pressure washing of concrete areas, pavilion area tables and post, and bathroom areas to remove any spills or stains. -As needed removal of cobwebs from Big Four ramp railing. -As needed pick up trash and cigarette butts in public right of way -As needed graffiti removal from pavement, signage, trash cans, and other public or city property -As needed light bulb replacement and minor repairs to faucets, stall doors, in restroom facilities. -As needed weed removal in public right of way. (sidewalks and curbs) -As specified Special Event Clean-ups: Included in annual scope of work is (8) post special event clean-ups, events to be specified by Parks Director The above are the minimum. The City may require the performance of said task(s) on a more frequent basis. Contractor may submit proposals for both janitorial services and landscaping/ground maintenance combined or separate proposals for each. ADDITIONAL WORK OUTSIDE THE STATEMENT OF WORK Additional work not covered in specifications on a"requested"basis. These task are only to be performed with an Approved modification,the contractor shall be compensated for the additional work at an agreed upon price. Any additional work shall be itemized on the monthly invoice. Example:Additional Special Event clean-ups INSURANCE COVERAGE REQUIREMENT Workers Compensation and Employer's Liability. The contractor is required to comply with applicable federal and state workers" compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer's liability section of the insurance policy, except when contract operations are so commingled with a contractor's commercial operations, that it would not be practical to require this coverage. Employer's liability coverage of at least $1,000,000 per incident and $2,000,000 General Aggregate shall be required. General liability (1) The contractor shall have bodily injury liability insurance coverage written on the comprehensive form of policy of at least $1,000,000 per occurrence. (2) Property Damage Liability Insurance shall be required in the amount of$100,000.00. Automobile liability-the contractor shall have automobile liability insurance written on the comprehensive form of policy. The policy shall provide for bodily injury and property damage liability covering the operation of all automobiles used in connection with performing the contract. Policies covering automobiles shall provide coverage of at least $200,000 per person and $500,000 per occurrence for bodily injury and $20,000 per occurrence for property damage. SUBCONTRACTING REQUIREMENT If contractor intends on utilizing subcontractors for any portion of the Scope of Work, a Certificate of Insurance shall be included in proposal from each subcontractor. Additionally, each subcontractor must adhere to the requirements of the solicitation for the section of work the subcontractor will be performing. Include in proposal, a copy of the "Subcontracting Teaming Arrangement" must be submitted. Subcontractors must include a copy of their Accident Prevention Plan, Quality Control Plan, Past Performance References and Certificate of Insurance Payment for Services Rendered Price shall be submitted as an annual cost for all services included in the Scope of Work. Submit a price for each of the (3) years of the base contract in the below format, specifying if price includes only janitorial or only grounds maintenance or both. Contractor may submit prices separately or combined: Year (1) Annual Payment(5% Discount) 2018: Annual total for services -- $183,780.00 $174,459.00 2019: Annual total for services -- $183.780.00 $174,459.00 2020: Annual total for services -- $183.780.00 $174,459.00 The base term of the contract shall be for a period of three (3) years from the date of contract execution, anticipated start date of 01/01/2018. There may be two (2) one (1)year options for a total of five (5) years at the City's option. Option year(s) pricing shall be submitted upon City's request no later than Oct 15, 2020. The Client shall pay the Provider for annual services rendered for each calendar year, payment to be received no later than March 1st of each calendar year Should the Client fail to pay the Provider the full amount specified in any invoice within calendar days of the invoice's date, a late fee equal to <$100> shall be added to the amount due and interest of percent per annum shall accrue from the calendar day following the invoice's date. Applicable Law This contract shall be governed by the laws of the County of Clark in the State of Indiana and any applicable Federal law. In witness of their agreement to the terms above, the parties or their authorized agents hereby affix their signatures: Date: 0,6,//r Date: December 18th, 2017 +i i.1 .u resident W. Eric Hedrick, President Jeffersonville Parks Board HamHed, LLC Representative Attest: By: Attachment Itemized Cost for Additional Services Warder Park expansion of area (52) $210 $10,920 Fisherman's Wharf/ Marina (52) $75 Per $3,900 (8) Special Events $500 $4,000 Additional Mulch Application (1) $9,000 $9,000 Weekly Gum Removal (26) $80 $2,080 (4) Extra Fall Sweeps $580 Per $2,320 Monthly Service (Bathrooms) (4) $3,200 $12,800 General Repairs (80 Hours @ $25) $2,000 Recycle Pick-up (52) $130 $6,760 TOTAL: $53,780 Previous Contract Price: $130,000 (Discounted from $135K) All Added services from above: $53,780 $183,780 (Price Quoted above of$180,105 reflects Discount of 2%) If you wanted to add mowing back in - $12,000 Annually (32 Cuts)