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HomeMy WebLinkAboutK-4 SECURITY 1 YEAR SECURITY CONTRACT PROPOSAL BIG 4 PEDWAY-2018 K4 Security LLC, a privately owned contract security company respectfully submits this contract proposal in reference to asset and property protection related to the Big 4 Pedway in the City of Jeffersonville. K4 Security agrees to provide the requested manpower and equipment to ensure protection of general public and property owned by City of Jeffersonville. Security Detail to run from the period beginning March 1, 2018 and ending November 31, 2018.Contract not to exceed 107,275.00$ total for the period, unless authorized by an agent of the Parks Dept., City of Jeffersonville. March 1-31 (1)officer will be assigned to the area from the hours 530PM-0330AM.April 1-November 31 (2) officers will be assigned to the area 530PM-0330AM. Amount due to total 107,275.00. City of Jeffersonville to receive 5%discount for payment in full prior to March 31, 2018, Invoice total to be 101,911.00 after discount. Detailed billing invoice will be provided monthly to Jeffersonville Parks Department. In accordance with the offered discount,the City of Jeffersonville Parks agrees to a 1-year term service agreement with K4 as the security service provider for 2018. K4 Security LLC, agrees to contract two (2)full time off duty,sworn law enforcement officers to the site of the Big 4 pedway, and attached property, between the hours of 5:30 PM and 3:30 AM.Service dates of the week to be Monday thru Thursday, for the duration of the agreement. If the terms of this contract are agreed upon and the City of Jeffersonville (Parks Dept.) agrees to extend service agreement,this contract will renew at agreed rate and service hours as original signed contract. All officers are to be in good standing with their respective department and eligible to work off duty assignments.City of Jeffersonville agrees that in the event an officer were to be injured in an incident while performing official police duties that said officer will be recognized and eligible for normal workman's comp claim as an on duty officer.This only applies to officers employed with City of Jeffersonville Police Department, and officers assigned to the Big 4 pedway security detail. In the event officers from City of Jeffersonville decline to fill allotted hours, K4 Security reserves the right to utilize full time police officers from other jurisdictions to include but not limited to: Clark County Sheriff's Office,Clarksville PD, Floyd Co Sheriff/PD, Charlestown PD. City of Jeffersonville assumes no liability in regards to officers from other jurisdictions and injury to those persons or equipment. K4 Security reserves rights to scheduling of officers,and hours to be scheduled. Detail may be broken into (2) 5 HOUR SHIFTS, or combination similar totaling 10 hours. Officers will be paid direct by K4 Security LLC, all tax reporting information and IRS 1099 forms will be handled by K4 Security LLC.A detailed certified, professional services invoice to be submitted to Jeffersonville Parks Dept., on or before the 31st day of each month. Invoices to be paid Net 15 days via hard check or direct deposit. A weekly administration/scheduling fee of 75.00 will apply. After account reaches 30 day delinquent status a late fee of 25.00 per day will be assessed to customer until account is current. Holiday rate will apply Memorial Day(May 30),July 4, Labor Day(September 5),Thanksgiving Nov 29. Holiday rate is an additional 100.00 per day for holiday rates. In the event agreement is extended, K4 Security will observe normal City of Jeffersonville Holidays. Contract contains 2,970 scheduled hours for service at an rate of 35.00 per hour. K4 Security will provide all equipment during the contract terms necessary for job functions. Officers will be present promptly at assigned post for start of security detail. Officers will be in neat appearance, clean shaven and be dressed in following attire: Polo shirt with words"Police" clearly visible. Gun belt with portable radio, BDU tactical pants navy blue or tan in color, black uniform boots/shoes.All officers are strongly encouraged to wear bullet proof vests while working the detail. City of Jeffersonville will allow officers to use assigned take home vehicles in accordance to the respective policies and agreements.Those vehicles are to be clean as well and of proper appearance with all equipment functional. K4 Security reserves the right to use the company approved emergency vehicle,as designated by State of Indiana and INDOT. K4 Security will provide a golf cart/ATV type vehicle for officer use,to patrol lead up ramp and park area. Officers will patrol on routine basis the vicinity of the Big 4 Park, Big 4 lead up ramp, and a portion of the actual bridge.Officers while on bridge will work in teams of 2. Officers will handle all paperwork, arrest and citations.Assigned officers will take pro-active,community oriented approach to patrol on the property. On Duty uniformed shift officers if available,will provide back-up when/if requested and transport any prisoners to Clark County Jail. Officers will enforce all applicable State of Indiana Code and local City of Jeffersonville Ordinance Code. Officers will respond to any medical emergency and provide necessary aid until EMS arrives on incident scene. Officers will log all activity and submit a daily field summary report for their activities. Field Summaries of actions taken and incidents will be available to City of Jeffersonville Police Department within 24-48 hours upon request. Officers will remain in contact with Clark County 911(Central Alarm)at all times. K4 Security LLC to provide license and insurance to Jeffersonville Parks Dept. and City of Jeffersonville upon request. At no time does K4 Security LLC take the place of Jeffersonville Police Department pertaining to 911 emergency calls for service, or normal service runs to the area. All communications regarding any agreement to include financial,operations,or general questions or related to the security of above project are to be directed to representatives of K4 Security, LLC to include Kelly McVoy. No communication regarding K4 Security LLC,or above project are to be handled or discussed by any contractor of K4 Security. City of Jeffersonville agrees that K4 Security is sole and exclusive provider of contract security for this project for the duration of services requested. In the event above named customer chooses to severe contract during the agreed service dates of the contract (March 1-November 31)and K4 Security LLC, is not in breach of contract, above customer will continue to honor contract through its entirety at the original agreed rate of pay. Breach of contract will include non-reporting for assigned details,gross negligence while on site, or non-reporting of any incidents or damages that occur to the property and/or assets to be secured for City of Jeffersonville. City of Jeffersonville will provide at least 2 after hour's emergency contact phone numbers in case of structural damage or the need for immediate repair. For K4 Security LLC: For City of Jeffersonville Parks Dept. :