HomeMy WebLinkAboutDECEMBER 27,2017 JEFFERSONVILLE REDEVELOPMENT COMMISSION
REGULAR MEETING MINUTES
December 27,2017
The Jeffersonville Redevelopment Commission held a Regular Meeting on December 27, 2017,that was called to
order at 5:01 PM in the Mayor's Conference Room, located at 500 Quartermaster Court, Jeffersonville,
Indiana.
Board Members present:
Mayor Mike Moore,Jack Vissing, Scott Hawkins,Monty Snelling and Matt Owen
Board Members absent:
GCCS Board Representative Milton Clayton
Staff Members present:
Redevelopment Commission Attorney Les Merkley, Assistant City Controller Yvonne Dowd,City
Controller Heather Metcalf, Redevelopment Director Rob Waiz, Grant Administrator DeLynn
Rutherford, Redevelopment Administrative Assistant Theresa Treadway
Guests present:
Jorge Lanz with Jacobi,Toombs&Lanz,Mike Hutt,Richard Eklund and Bob Stein with United Consulting
CALL TO ORDER
Mr. Snelling called the meeting to order at 5:01 PM.
APPROVAL OF AGENDA
Mayor Moore made a motion to approve the agenda, with Mr. Hawkins seconding the motion, passing
unanimously on a vote of 5-0.
CONSENT REPORTS
Minutes:
Mr. Hawkins made a motion to approve the minutes from November 29,2017 with Mayor Moore seconding the
motion,4 voting to approve and 1 absention.
Claims:
Mayor Moore made a motion to approve the TIF Claims in the amount of$1,330,222.35 with Mr.Owens seconding
the motion,passing unanimously on a vote of 5-0.
Mr. Owens made a motion to approve the Redevelopment Claims in the amount of$62,733.24 with
Mayor Moore seconding the motion,passing unanimously 5-0.
Review of Financial Information:
Ms.Metcalf provided a TIF,Redevelopment Operating Account Balance Reports and Tourism Bond ClaimsJTL
Ongoing Projects Update:
Jorge Lanz provided status on JTL projects:
Veterans Parkway Phase 2—
• Estimated total project cost is$8.2M, including engineering, land acquistion, construction
and inspection.
• Open bids received December 21 at 2 pm in Mayor's Conference Room. Lowest bid
received from E&B Paving,Inc in amount of$5,754,000.00. Updated engineer estimate
was$6.2M. JTL recommends that the contract be awarded to E&B Paving, Inc for their
bid amount.
• Request approval for land acquistion budget to be increased to$750,000.
• Ms. Rutherford was able t secure a second Community Crossings Grant in amount of
$670,000.
• Supplemental Agreement No.5 Veterans Parkway/Holmans Lane Administration/
Inspection Services not to exceed$715,000.
Mayor Moore made a motion to approve E&B Paving contract with Mr. Owen seconding the motion,passing
unanimously 5-0. Mayor Moore made a motion to approve Supplemental Agreement to JTL not exceeding$715,000
with Mr.Vissing seconding the motion.nassing unanimously 5-0.
Gateway Development
• INDOT has agreed to allow Indiana Avenue to remain open as one-way. Permit
application to be submitted.
• The City's street reconstruction projects will be bid once all permits are obtained, which
should be February 2018.
• JTL presented a supplemental agreement to address additional design costs, including:
street cross sections, final signal design at 9th & Spring Streets, storm sewer interceptor
design and other minor issues. Design continues.
N. 10th Street Streetscape&Development Coordination—
I • All barrels removed and lanes open. Project closed down for winter and will reopen
pending weather.
JTL Ongoing Projects Update(cont'd):
Gottbrath Way at Bridgepointe Commons, Phase 1
• Project was awarded to Richardson Contracting in the amount of$1,955,273.45.
• Construction is essentially completed with the exception of completion and activation of
the new traffic signal,which can be completed during winter once Duke moves their
poles out of the way.
Gottbrath Parkway Phase 2 No Change
Utica Pike Sidewalk Extension—
• Phase 1 (Perrin Lane to Duffy's)has been completed
• Phase 2(Duffy's to Allison)to be bid in March 2018.
• Present final Quantity Adjustment Change Order for review and approval. Result in
net contract reduction in the amount of$3,605.06.
Mr. Moore made a motion to approve Change Order No. 1 in the amount of reduction in contract
for$3,605.06,with Mr.Owen seconding the motion,passing unanimously 5-0.
Herb Lewis Road Improvements—Design revisions continue.
Utica-Sellersburg Road/SR 62 Intersection Improvements—Design and Right-of-Way determination
NEW BUSINESS
Replacement HVAC units CASA Building
Submittal of three bids to replace existing units at CASA Building. Bids: Onsite Heating & Air in the
amount of$98,229.63, New Albany Heating and Air in the amount of$99,492.00 and BJ Heating &
Cooling in amount of$117,500.00. Mr. Waiz recommended accepting the bid from Onsite Heating &
Air.
Mr. Moore made motion to accept bid from Onsite Heating&Air with Mr. Owen seconding the motion,
passing unanimously on a vote of 5-0.
Purchase Six Recycling Receptacles
Ms.Rutherford requesting RDC purchase six recycling receptacles for various areas including Big 4,
Marina and Riverstage. This is a one time cost for receptacles only. Parks will be paying for the pick up.
Mayor Moore made a motion to approve the purchase at $354.20 per receptacle with Mr. Vissing
seconding the motion,passing unanimously on a vote of 5-0.
Development Agreement with Hogan Property Development
Mr.Merkley discussed extending the development agreement that was due to expire on December 17,
2017 until March 31,2018 due to title delays and various other documents.
Mr. Vissing made motion to extend with Mr. Moore seconding the motion,passing unanimously on a
vote of 5-0.
EXECUTIVE DIRECTOR REPORT
No Comments
BOARD COMMENTS
Mr.Hawkins voiced concern over the delay of traffic lights at Vissing Drive and Eastbrook to Mr. Lanz
with Jacobi,Toombs&Lanz. Mr. Lanz explained once the road is complete they will synchronize based
on traffic flow.
Board Holiday get together scheduled for 6:00 PM Wednesday,January 3,2018 at Cast Iron Steak
House.
ADJOURNMENT
Mayor Moore made a motion to adjourn at 5:34PM, with Mr. Vissing seconding the motion, passing
unanimously on a vote of 5-0.
R.Mon tySnelling res. ck Vissing, Vice-President
Submitted By: Theresa Treadway