HomeMy WebLinkAbout2018-R-1 Parks Memorial Program RESOLUTION NO. 2018-R- 0 1
BEFORE THE JEFFERSONVILLE PARKS AUTHORITY
STATE OF INDIANA
A RESOLUTION APPROVING PARK MEMORIAL PROGRAM
AND ADOPTING POLICY FOR PARK MEMORIAL PROGRAM
WHEREAS, the Jeffersonville Parks Authority (the "JPA") has the statutory authority to adopt
rules and policies for parks under its control and operation; and
WHEREAS, the JPA desires to adopt a Park Memorial Program to allow citizens the opportunity
to memorialize individuals with the purchase of trees, site furnishing or other amenity for the placement
at a city park; and
WHEREAS, the JPA believes that there should be specific policies to govern the Park Memorial
Program; and
NOW,THEREFORE, BE IT RESOLVED by the Jeffersonville Parks Authority that the Park Memorial
Program is hereby approved and adopted as described in attached Exhibit "A".
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SO RESOLVED on this A. — day of January, 2018.
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Bill Burns, President
Jeffersonville Parks Authority
ATTEST:
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Secretary
Park Authority Policy: Park Memorial Program
JANUARY 2018
APPENDIX "A"
PARK MEMORIAL PROGRAM APPLICATION
How to arrange for a memorial tree, site furnishing or amenity.
1. Review the Park Memorial Program options and decide how you would like to participate.
Contact the Parks Department at (812) 285.6440 to discuss participation.
2. Select a tree, site furnishing or amenity you wish to donate. All trees, site furnishings or
amenities selected must meet the City's department standards. Plaques for trees will be a
maximum or 125mm by 125mm, suitable for outdoor application and will be installed on a
150mm by 150mm wooden timber that will be cemented into the ground adjacent to the tree.
Plaques for benches and other amenities will be a maximum of 50mm by 200mm, suitable
for outdoor application and will be appropriately attached to the amenity.
3. Choose the wording for the memorial plaque. See paragraph 11 as to the information permitted on the
plaque. No other information shall be permitted on the memorial plaque. Benches shall be the standardized
City of Jeffersonville benches as approved by the Jeffersonville Parks Authority.
4. Completed application forms returned to:
Parks Department Director
500 Quartermaster Court
Jeffersonville, IN 47130
5. The Parks Director will contact you to arrange for a meeting to discuss your choices, to select
a department standard tree, site furnishing or amenity and to select a suitable location and to
schedule your memorial request.
Requested information:
1. Name of official donor:
2. Name of contact person for this project:
3. Position (if donor is an organization):
4. Mailing address:
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Park Authority Policy: Park Memorial Program
JANUARY 2018
5. Home telephone number:
6. Cell phone number:
7. E-mail:
8. Please select the amenity you wish to donate:
Tree: Bench: Picnic Table:
9. Which park are you requesting the memorial to be located in?
10. Location of park?
11. Plaque information:
This was(planted/placed/erected) in
(name of tree species,site furnishing or amenity) (memory/celebration)
Of
(describe the person or event)
By
(name of donor) (month/date/year)
12. Are you planning to conduct a dedication ceremony? Yes: No:
Applicant's signature: Date:
Approved by: Date:
(Parks& Recreation)
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Park Authority Policy: Park Memorial Program
JANUARY 2018
APPENDIX "B"
PARK MEMORIAL PROGRAM AGREEMENT
This Park Memorial Program Agreement is made between the Jeffersonville Parks Authority
and , the Donor, on
(donor's name)
The Donor, , has agreed to donate
(donor's name)
For installation at:
Both parties agree to the following responsibilities:
The Donor, , shall be responsible to:
1. Make their Park Memorial Program donation to the City of Jeffersonville in advance of the
tree, site furnishing or amenity being installed.
2. Make all arrangements and assume any expenses related to any commemoration or
dedication ceremony.
3. Identify and hold harmless, the City of Jeffersonville, its agents, servants and employees
from and against all actions, suits, proceedings, or judgments taken against the City based on
the construction and installation of all amenities undertaken by the City, unless such action,
suit, proceeding or judgment was due to the negligent acts or omissions of the city of
Jeffersonville, its employees, agents or servants.
The City shall:
1. Be responsible for the purchase and installation of the agreed upon tree(s), site furnishing(s)
and/or amenities.
2. Be responsible for ensuring that tree(s), site furnishing(s) and/or amenities meet City
department standards.
3. Ensure that the installation of the tree(s), site furnishing(s) and/or amenities meet and are
Properly carried out to the City's department standards.
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Park Authority Polity: Park Memorial Program
JANUARY 2018
4. Be responsible for any damage to any existing equipment or repairs necessary to the site due
to the activities carried out by the City, its agents, servants, or contractors while they are
installing the amenities or developing the site for this project.
5. Be responsible for the cleaning up and removal of construction fixtures and debris from the
site after the installation of the amenities.
6. Retain all the manufacture warranties in order that the City can ensure that the guarantees
under such warranties are carried out.
7. Be responsible for the installation of the amenities and any other work involved in the
memorial project. Such responsibility will include securing the construction site in a manner
that is safe for the people who are using the park.
8. Identify and hold harmless the donor, his/her agents, servants and employees from and
against all actions, proceedings or judgments taken against the donor based on the
construction and installation of the amenities undertaken by the City, unless such action, suit,
proceeding or judgment was due to the negligent act or omission of the donor, their
employees, agents or servants.
In witness whereof the parties hereto sign this Agreement on the day and year written below:
Donor's name (printed):
Donor's signature: Date:
Parks and Recreation name/position (printed):
Parks and Recreation signature: Date:
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