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HomeMy WebLinkAboutJPD 500 Missouri Avenue•Jeffersonville,IN 47130•Telephone(812)285-8500•Fax(812)285-8501 CONTRACT Kye's Incorporated(Kye's)and Patron enter into this Banquet Facility Contract on the terms and conditions set out below. Kye's agrees to reserve the area(s)described and Patron shall pay to Kye's all the amounts described in the Contract and comply with all terms stated herein.Initially quoted prices are subject to change until this Contract is signed by all parties. Patron Name(s): Jeffersonville Police Department Contact Person: Anne Langley Patron Address: 2218 East 10th Street City/State/Zip: Jeffersonville, IN 47130 Phone: Fax: Email: alangley@cityofjeff.net November 3,2017 7:00pm-11:00pm Kye's I Date of Event: Reserved Hours: Event.Location: Minimum Facility Fees $1000.00 Type of Event: Awards Dinner Advance Deposit:$500.00 Security Deposit:$0.00 Facility Fees: $ 1000.00 is the minimum facility fee for the use of the facility for a 4 hour period. If the event exceeds 4 hours, the Patron shall pay an additional fee of Five Hundred Dollars ($500.00) for each hour or any fractional portion of an hour,if less than a full hour, which exceeds the agreed upon period. In addition to and not as a part of the minimum facility fee,$500.00 is the minimum fee for the disc jockey services requested by Patron for the event. Surcharges: In addition to the facility fee and the disc jockey fee,a surcharge of Five Hundred Dollars($500.00)is added to all School Prom events that do not purchase catering services for the event. Also, a surcharge shall be added to all Saturday events of One Thousand Dollars($1,000.00)less the total of all Beverage Service receipts for the event. Payment:The following amounts shall be paid by Patron in full to Kye's not later than 30 days prior to the date of the event: •Balance of the minimum facility fee •Minimum disc jockey fee,if any •Beverage deposit,if any,of$1000.00 -Security Deposit of$250.00 • 100%of the estimated catering fee •Any surcharges then known If payment is not made in full by such time,then Kye's participation and responsibility for the event is terminated and the event is canceled. Kye's shall retain the Advance Deposits/Payments. The Patron will be issued a final invoice after the event for any catering amount due, additional facility or disc jockey fees, surcharges and any other services or damages as applicable. Damages, losses to the facility and/or cleaning which is needed beyond the security deposit stated above shall be charged to the Patron according to the costs, including labor, to clean, repair and/or replace the damage cause during the Patron's event. In the event that such costs exceed the amount of the security deposit, said balance shall be added to the Patron's final invoice. The Security Deposit shall also be applied to reduce the unpaid balance of the final invoice. Any net balance of the Security Deposit remaining shall be refunded to the Patron within 30 days after the event.Patron shall pay the final invoice upon receipt. Any balance due from Patron after 30 days from date of invoice shall incur interest at the rate of 1'/2 percent per month. The Patron shall be liable for all costs and attorney fees incurred by Kye's if Patron breaches any of the terms of this contract. Cancellation: All Advance Deposits/Payments are non-refundable unless the reservation is canceled by Kye's. All cancellations by Patron must be in written form and mailed by Registered or Certified Mail and received by Kye's not later than 30 days prior to the event or:full payment will be payable by Patron. If for any reason beyond its control,including but not limited to: strikes, labor disputes, accidents, government requisitions, restrictions or regulations on travel, commodities or supplies,acts of war,or acts of God,Kye's is not able to perform its obligations under this agreement, such non-performance is excused and Kye's may terminate this agreement without further liability of any nature upon return of the deposits of the Patron. Kye's shall not be liable for any consequential damages for any reason whatsoever. Refund of the deposits made by Patron shall be Patron's sole and exclusive remedy in connection with any claims or cause of action. Patron's Initials Event Catering: All catering needs shall be provided by the exclusive caterer of Kye's. Neither the Patron nor Patron's guests are allowed to bring food or beverage to,nor remove any food or beverage from an event. Kye's will not allow leftovers food from your event to be removed from the event facility. We cannot be responsible for the handling and packaging of prepared perishable food items if we are no longer in control of said items. Beverage Service: Since alcoholic beverage sales are regulated by the state, no liquor, beer, or wine can be brought into the facility from outside sources. All such purchases must be through Kye's. Any alcoholic beverage sold during an event at Kye's may not be taken off of the premises. Kye's representative or representatives of the caterer reserve the right to refuse to serve any person and to require any person found to be in possession of an unauthorized alcoholic beverage to vacate the premises. Entertainment and Vendors:Entertainment,if desired,is to be arranged by the Patron with the exception of disc jockey services. Kye's shall provide disc jockey services at all events where such set-vices are requested and provided for herein. All bands, single entertainers or other entertainment forms must be approved by Kye's representatives. It is the Patron's responsibility to provide Kye's with a copy of the contract and certificate of liability insurance for said entertainment prior to the date of the event. Damage to this facility caused by groups moving equipment in and out of the building shall be the responsibility of the Patron. Conduct of Event:The Patron assumes full responsibility for the conduct of all persons in attendance and for any damage done to any part of the Facility during the event or during access time by Patron,Patron's agents,guests,employees or independent contractors. The Patron agrees to and hereby indemnifies and holds harmless Kye's against any and all claims, liabilities, or costs including reasonable attorney's fees and whether by reason of personal injury or death or property damage or otherwise arising out of or connected with the Event caused or contributed to by the intentional acts or negligence of the Patron or Patron's guests, invitees or agents of the Patron or any independent contractor hired by the Patron. Patron and all guests,employees and independent contractors of Patron shall abide by all laws and ordinances. Kye's representatives reserve the right to inspect and control all events. Access to Building:The client will be allowed access to the facility no earlier than two(2)hours prior to the start of each event in order to perform all tasks necessary for the event including, but not limited to, entertainment set up, decorating, flower and cake deliveries. It is the client's responsibility to advise those persons involved with the event of this maximum two(2)hour access policy. Decorations:Kye's representatives reserve the right to approve in advance all signs and decorations for the event. Absolutely no signs,displays or decorations of any type will be allowed on the grounds or on the building's exterior at Kye's. No signs are allowed in the main lobby area at Kye's. The affixing of anything to the walls, floors or ceilings with nails, staple, carpet tape, masking tape, duct tape, glue of any type, or any other adhesives is specifically prohibited. All signs used inside the building must be printed. All signs must be freestanding or on an easel. Use of any type of confetti,balloons,glitter,bubbles,birdseed,rice,flower petals or other similar product on the grounds or in the facility is prohibited. Personal Property:Kye's is not responsible for damages or loss of personal property or equipment brought into the facility or the parking lot(s) by the Patron,Patron's guests or Patron's agents,employees or independent contractors. Tax Exempt Patrons:Patrons that are tax exempt are required by law to provide Kye's with a Tax Exempt Certificate on the date the contract is signed. Kye's is required by law to collect sales tax in the event a certificate is not on file. Assignment:The Patron may not assign this contract. Miscellaneous: In the event that Patron is a corporation, partnership,LLC, association, club or society, the person signing on behalf of Patron represents to Kye's that he or she hasfu authority to sign such contract, and in the event that he or she is not so authorized,he or she will be personally liable for the 'thful perform a of this contract. Only the person signing this contract will be permitted to propose modifications to this contract. This Conti as s allbe constru and enforced according to the Internal Iaws of the State of Indiana. Kye's reserves the right to refuse service to-yon' Any changes to Ads act must be' writing and signed by the Parties. or By: Patron' orized epresenta' e's Date of Signature t Q By: t, nKye's Authorized Representanve Date of Sib ature The management of Kye's looks forward to the opportunity of working with you on your planned event.