HomeMy WebLinkAboutAUGUST 17, 2017 CITY OF JEFFERSONVILLE
SANITARY SEWER BOARD
MINUTES OF AUGUST 17, 2017
The Sanitary Sewer Board of the City of Jeffersonville, Indiana met in regular
session on Thursday, August 17, 2017 at 3:00 P.M in the City Hall Mayor's Conference
Room. Mayor Moore called the meeting to order at 3:00 P.M. Board Members present
are Mike Moore, Bill Saegesser and Dale Orem. Also present are Utility Director Len
Ashack, City Attorney Les Merkley, Utility Office Manager Elisha Gibson, Controller
Heather Metcalf, City Engineer Andy Crouch, Utility Communication and Operation
Coordinator Amy Branham, City Councilperson Lisa Gill, Jorge Lanz and Josh Hillman
representing Jacobi, Toombs and Lanz, Adam Dickey representing HMR Engineers, and
Secretary Barbara Hollis.
Board Member Orem made the motion to approve the agenda, second by Board
Member Saegesser, passing on a vote of 3-0.
The minutes of the August 3, 2017 meeting were presented for approval. Board
Member Saegesser, made the motion to approve the minutes as presented, second by
Mayor Moore, passing on a vote of 3-0.
CONTROLLER'S REPORT
Controller Metcalf presented the revised claim list dated August 17, 2017 in the
amount of $1,178,913.59. Board Member Saegesser made the motion to approve the
revised claim list as presented, second by Board Member Orem, passing on a vote of 3-
0.
Manager Gibson presented the Adjustment Certificate dated August 14, 2017 in
the amount of$-44,310.95 Sewage, $-686.00 Drainage. Board Member Saegesser made
the motion to approve the Certificate as presented, second by Board Member Orem,
passing on a vote of 3-0.
OLD BUSINESS
Director Ashack reported he has received no further information regarding the
proposed agreement with Nicklies Development for the 10th Street sewer connection.
NEW BUSINESS
Director Ashack presented and explained Resolution No. 2017-R-2, A Resolution
of the Sanitary Sewer Board of the City of Jeffersonville (Comprehensive Financial
Management Policy and Investment Policy). Board Member Saegesser made the motion
to approve Resolution No. 2017-R-2, second by Board Member Orem, passing on a vote
of 3-0.
August 17, 2017 Sewer Board Minutes Page 2
Director Ashack explained Pay Application #1 for the Cedarview Lift Station Project
was approved on the claim list. He then explained the need for Change Order - Extra
Work Agreement No. 1(Cedarview Pump Station Replacement) in the amount of a net
increase of $6,350.00. Board Member Saegesser made the motion to approve Change
Order No. 1 as presented, second by Board Member Orem, passing on a vote of 3-0.
Director Ashack next presented 8th Street Sewer Separation Project Walnut Street
To Cherry Drive- Professional Engineering Services Agreement with Jacobi, Toombs and
Lanz, Inc. This is a joint agreement with the Drainage Board. The intention is to use SRF
Funds, with reimbursement from the Drainage Board. Board Member Saegesser asked
what percentage would be paid by Drainage. Director Ashack said he expects it to be
about 60 (Sewer) 40 (Drainage). Board Member Saegesser then made the motion to
approve the JTL Agreement as presented, second by Board Member Orem, passing on
a vote of 3-0.
City Engineer Crouch, on behalf of the Drainage Board, presented and explained
a quote from TRC, LLC for Hampton Court Drainage Improvements. This has been
approved by the Drainage Board. Board Member Saegesser made the motion to accept
the bid and authorize Mayor Moore to sign, second by Board Member Orem, passing on
a vote of 3-0.
The Build America Mutual Surety Bond and Bond Insurance Agreements have
been received. Director Ashack recommends they be signed by Heather Metcalf as
Controller. Board Member Saegesser made the motion to authorize Controller Metcalf to
sign the documents, second by Board Member Orem, passing on a vote of 3-0.
ENGINEERING REPORTS - No reports this meeting.
DEPARTMENT REPORT
Director Ashack said the Liters Lift Station Easement property is still up in the air.
The monthly reports are provided on CD. Also provided are the CSO Flow and WWTP
Loadings and Effluent Quality reports. The Standard and Poor's Bond Rating report has
been received with an Insured Rating of "AX and Underlying Rating of "A+". Director
Ashack informed the Board he will be attending the Indiana Water Environment Annual
Conference in Indianapolis August 22-24. There is a meeting scheduled with SRF for
August 24. Board Member Saegesser met with Jim McGoff of SRF. It looks like a lot of
changes may be coming that would be good for Jeffersonville, and they will continue to
have funds. Director Ashack said he is trying to schedule a meeting with IDEM and EPA
for a follow-up of the Washington D.C. meeting. Director Ashack informed the Board he
has two projects; grout and line the sewer on Viking Drive at a cost of $40,000 for the
grouting and $50,000 for the lining. The Department plans to replace the 2009 Aquatech
in 2018
ATTORNEY COMMENTS - No Attorney Comments
BOARD MEMBER COMMENTS - No Board Member Comments
August 17, 2017 Sewer Board Minutes Page 3
There bel
n no further business to come before the Board, Board Member Orem
made the motion adjourn at 3:17 P.M., second by Board Member Saegesser, passing
on a votJof -0. he next eting is scheduled for September 7, 2017.
Mike Moore, Mayor
Dale Orem, Board Member
S� -V,-L
Bill Saegesser, Bo d mber
ATTEST.-
Barbara
TTEST:Barbara Hollis, Secretary