HomeMy WebLinkAboutJUNE 7, 2017 JEFFERSONVILLE REDEVELOPMENT COMMISSION
REGULAR MEETING MINUTES
JUNE 7,2017
The Jeffersonville Redevelopment Commission held a Regular Meeting on June 7,2017,that was called to
order at 6:02 PM in the Mayor's Conference Room, located at 500 Quartermaster Court, Jeffersonville,
Indiana.
Board Members present:
Monty Snelling, Mayor Mike Moore,Jack Vissing, Scott Hawkins and Matt Owen (by phone)
Board Members absent:
GCCS Board Representative Milton Clayton
Staff Members present:
Redevelopment Commission Attorney Les Merkley, Assistant City Controller Yvonne Dowd,
Redevelopment Director Rob Waiz,Grant Administrator DeLynn Rutherford,City Engineer Andy Crouch,
Redevelopment Administrative Assistant Janet Mayrose and CMMS Administrator/Secretary Cindy Seifert
Guests present:
Bill Burns, Jorge Lanz with Jacobi, Toombs & Lanz, Mike Hutt, Richard Eklund, and Elizabeth Beilman
with The Evening News
Mr. Merkley stated that pursuant to 36-7-14.5-9.5, Mr. Owen may attend meeting via phone, his
attendance will be included in the quorum and his votes will count,therefore all votes at this meeting
will be made by role-call in compliance with the statute.
CALL TO ORDER
Mr. Snelling called the meeting to order at 6:02 PM.
APPROVAL OF AGENDA
Mayor Moore made a motion to approve the agenda,with the addition of Waypoint Residential Agreement,
with Mr. Hawkins seconding the motion, roll-call vote: Snelling (yea) Moore (yea) Vissing (yea) Owen
(yea) Hawkins(yea),thereby passing on a vote of 5-0.
CONSENT REPORTS
Minutes:
Mayor Moore made a motion to approve the minutes from April 26,2017,with Mr. Hawkins seconding the
motion,roll-call vote: Snelling(yea)Moore(yea)Vissing(abstention)Owen(yea)Hawkins(yea),thereby
passing on a vote of 4-0-1.
Change Order Allison Lane Sidewalks:
Mr. Vissing made a motion to approve Change Order#3 for Allterrain Paving in the amount of$5,469.50,
with Mayor Moore seconding the motion, roll-call vote: Snelling (yea) Moore (yea) Vissing (yea) Owen
(yea)Hawkins(yea),thereby passing on a vote of 5-0.
Claims:
Mayor Moore made a motion to approve the TIF Claims in the amount of$1,556,914.89,with Mr.Vissing
seconding the motion,roll-call vote: Snelling(yea)Moore(yea)Vissing(yea)Owen(yea)Hawkins(yea),
thereby passing on a vote of 5-0.
Mr. Hawkins made a motion to approve the Redevelopment Claims in the amount of$69,387.11,with Mr.
Vissing seconding the motion,roll-call vote: Snelling(yea)Moore(yea)Vissing(yea)Owen(yea)Hawkins
(yea),thereby passing on a vote of 5-0.
TIF Excess Letter
Mayor Moore made a motion to approve the execution of the TIF Excess Letter, showing "no excess
assessed value",with Mr.Vissing seconding the motion,roll-call vote: Snelling(yea)Moore(yea)Vissing
(yea)Owen(yea)Hawkins(yea),thereby passing on a vote of 5-0.
Review of Financial Information:
Ms. Dowd provided a TIF Balance Sheet.
JTL Ongoine Projects Update:
Jorge Lanz provided status on JTL projects:
Veterans Parkway Phase 2 — The following parcels are approved for purchase, Mr. Lanz is
requesting approval of these purchases. The claim will appear on the next meeting claim list,
however the funds will be disbursed prior to the next meeting.
Parcel 40- $7,325 Parcel 38 - $6,050 Parcel 46 - $400
Parcel 62-$3,212.50 Parcel 63 - $1,525 Parcel 69-$3,450
Parcel 70-$850 Parcel 32 - $2,600 Parcel 37- $2,600
Parcel 45 -$850 Parcel 28 - $9,175 Parcel 67 - $3,650
Parcel 14- $10,977.50
Mr.Hawkins questioned the amount of funds remaining in the acquisition budget after these claims
are paid, it looks like there are still properties to acquire,yet we are over budget. Mr. Lanz advised
that they are also asking tonight for an increase to the budget from$647,500 to$750,000.
Mayor Moore made a motion to approve the purchases as noted above, with Mr. Vissing seconding the
motion,roll-call vote: Snelling(yea)Moore(yea)Vissing(yea)Owen(yea)Hawkins(yea),thereby passing
on a vote of 5-0.
Mayor Moore made a motion to increase the land acquisition budget from $647,500 to$750,000,with Mr.
Vissing seconding the motion,roll-call vote: Snelling(yea)Moore(yea)Vissing(yea)Owen(yea)Hawkins
(yea),thereby passing on a vote of 5-0.
JTL Ongoing Projects Update(Cont'd):
Gateway Development—No Change
Allison Lane Sidewalks—Punch list completed; Change Order approved above
N. 10'Street Streetscape&Development Coordination—Construction Underway
Gottbrath Way at Bridgepointe Commons; Phase 1 —Construction Underway
Gottbrath Way at Bridgepointe Commons; Phase 2—Survey underway; Construction planned for
2018
Utica Pike Sidewalk Extension—No change
BUSINESS
Nachand Fieldhouse
Bill Burns presented a request for$25,000 for Nachand Fieldhouse Renovation of the existing south fagade.
The renovations include window replacements, canopy, mechanical equipment screening. The Estopinal
Group has donated their Construction Administration Services towards this project.
Mayor Moore made a motion to approve the amount of$25,000 for renovations to the south fagade of the
Nachand Fieldhouse, with Mr. Hawkins seconding the motion, roll-call vote: Snelling (yea) Moore (yea)
Vissing(yea)Owen(yea)Hawkins(yea),thereby passing on a vote of 5-0.
Police& Fire Bridge
Andy Crouch presented at request for a Bridge to cross Millcreek and connect the Police and Fire
Headquarter properties. This was in the original Police Headquarter project,but removed to insure funding
for other needs. There is currently$250,000 remaining in the Police Headquarter budget,which cannot be
used outside the project. The estimate for the bridge project is$90,000.
Mayor Moore made a motion to approve the use of$90,000 of the Police Headquarter Project funds towards
the bridge,with Mr.Vissing seconding the motion,roll-call vote: Snelling(yea)Moore(yea)Vissing(yea)
Owen(yea)Hawkins(yea),thereby passing on a vote of 5-0.
Mayor Moore suggests naming the bridge Fallen Hero Crossing and purchasing placards with the name of
the bridge, as well as a second placard paying tribute to Patrolman William Drury who was killed in the
line of duty in Jeffersonville.
Mayor Moore made a motion to approve the purchase of two placards for the name of the bridge and the
tribute to Patrolman Drury, with Mr. Vissing seconding the motion, roll-call vote: Snelling (yea) Moore
(yea)Vissing(yea)Owen(yea)Hawkins(yea),thereby passing on a vote of 5-0.
Colston Park
Mr. Merkley presented a Development Agreement between ARC Property Investment, LLC, and the City
of Jeffersonville Redevelopment Department. The agreement is in the amount of$1.00,for the construction
of a minimum of 20 residences and 1 office space, to be used by ARC Property. The closing date will be
August 7, 2017 and the substantial completion date of the project is December 31, 2018. Mr. Merkley
advised that for ARC to use a portion of the building as their business space,ARC will need to apply for a
variance from the Zoning Board. Mr. Merkley advised that ARC has agreed not to seek any abatements.
Mayor Moore made a motion to approve the Development Agreement with ARC Property Investment,with
Mr. Hawkins seconding the motion, roll-call vote: Snelling (yea) Moore (yea) Vissing (yea) Owen (yea)
Hawkins(yea),thereby passing on a vote of 5-0.
Community Crossing Grant/Holman's Lane
Ms. Rutherford advised of an opportunity for the Community Crossings Grant, which requires a $1M
match, in order to receive $1 M Grant. In order to receive the grant, the project must be shovel ready by
April 2018.
Mayor Moore made a motion to approve the $1 M match for the Community Crossing Grant for the
Holman's Lane project, with Mr. Vissing seconding the motion,roll-call vote: Snelling(yea)Moore(yea)
Vissing(yea)Owen(yea)Hawkins(yea),thereby passing on a vote of 5-0.
Waypoint Residential Agreement
Mr. Waiz presented a Purchase Agreement in the amount of $775,000 for the property known as the
American Legion site. The proposed project is for a 200+/-unit luxury class-A multifamily complex with
clubhouse and parking garage. Waypoint shall not be seeking upfront incentive programs from the City.
Mayor Moore made a motion to approve the purchase agreement in the amount of$775,000 to Waypoint
Residential, with Mr. Hawkins seconding the motion, roll-call vote: Snelling (yea) Moore (yea) Vissing
(yea)Owen(yea) Hawkins(yea),thereby passing on a vote of 5-0.
TIF Neutralization Contract/Five-Year Comprehensive Financial Plan
Mr. Merkley requested a contract continuation for 1 year to Umbaugh. Also, in 2012, Umbaugh prepared
a 5 year comprehensive financial plan,Umbaugh is requesting a contract with the City,in an amount not to
exceed$40,000,to perform the plan in 2017.
Mayor Moore made a motion to approve the continuation of the TIF Neutralization Contract for 1 year with
Umbaugh,with Mr.Vissing seconding the motion,roll-call vote: Snelling(yea)Moore(yea)Vissing(yea)
Owen(yea) Hawkins(yea),thereby passing on a vote of 5-0.
Mayor Moore made a motion to approve $10,000 towards the cost of the 2017 Five-Year Comprehensive
Financial Plan and approve the agreement with Umbaugh to perform the study,with Mr.Vissing seconding
the motion, roll-call vote: Snelling (yea) Moore (yea) Vissing (yea) Owen (yea) Hawkins (yea), thereby
passing on a vote of 5-0.
EXECUTIVE DIRECTOR REPORT
None
PUBLIC COMMENTS
None
BOARD COMMENTS
Mayor Mike Moore is excited about the board approvals tonight, likes watching Jeffersonville grow in a
positive way.
Jack Vissing advised that the Tourism Bureau has hired Bond Counsel.
Matt Owen-None
Scott Hawkins-None
Monty Snelling appreciates that the City approved Umbaugh to prepare TIF Neutralizations, as it eases
things for the County.
ADJOURNMENT
Mr. Moore made a motion to adjourn at 6:41 PM, with Mr. Vissing seconding the motion, roll-call vote:
Snelling(yea)Moore(yea)Vissing(yea)Owen(yea)Hawkins(yea),thereby passing on a vote of 5-0.
R. Monty Snellin , Presid t
REDEVELOPMENT 6/7/2017 CINDY SEIFERT