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Home My WebLink AboutAPRIL 5, 2017 JEFFERSONVILLE REDEVELOPMENT COMMISSION REGULAR MEETING MINUTES APRIL 5,2017 The Jeffersonville Redevelopment Commission held a Regular Meeting on April 5, 2017, that was called to order at 6:05 PM in the Mayor's Conference Room, located at 500 Quartermaster Court,Jeffersonville, Indiana. Board Members present: Monty Snelling,Mayor Mike Moore,Jack Vissing,Scott Hawkins,and GCCS Board Representative Milton Clayton Board Members absent: Matt Owen Staff Members present: Redevelopment Commission Attorney Les Merkley, Redevelopment Director Rob Waiz, Grant Administrator DeLynn Rutherford,City Engineer Andy Crouch,Planning&Zoning Director Nathan Pruitt, Event Coordinator Sara Simpson,Public Arts Administrator Dawn Spyker,Redevelopment Administrative Assistant Janet Mayrose,and CMMS Administrator/Secretary Cindy Seifert Guests present: Jorge Lanz with Jacobi, Toombs &Lanz, Phillip Ellis and Ron Ellis with CASI, Michael House,Andrew Greenwood, Paul Wheatley, Camille Hesen, Brandon Denton, Brian Wickens, Sam Kaluzny, Mike Hutt,Bobby Campbell, Richard Eklund and Elizabeth Beilman with The Evening News CALL TO ORDER Mr. Snelling called the meeting to order at 6:05 PM. APPROVAL OF AGENDA Mayor Moore made a motion to approve the agenda, with Mr. Vissing seconding the motion, passing unanimously on a vote of 4-0. CONSENT REPORTS Minutes: Mr.Vissing made a motion to approve the minutes from February 22,2017,with Mayor Moore seconding the motion,passing unanimously on a vote of 4-0. Claims: Mayor Moore made a motion to approve the TIF Claims in the amount of$1,014,082.43,with Mr.Vissing seconding the motion,passing unanimously on a vote of 4-0. Mayor Moore made a motion to approve the Redevelopment Claims in the amount of$20,443.35,with Mr. Vissing seconding the motion,passing unanimously on a vote of 4-0. Mr. Merkley requested payment of two additional claims in the amount of$197,000.00 for the settlement of 101 Street Property Acquisition. Mayor Moore made a motion to approve the Claims in the amount of $197,000.00, with Mr. Vissing seconding the motion,passing unanimously on a vote of 4-0. Review of Financial Information: Ms. Mayrose requested the approval of the annual TIF Management Report which needs to be approved and accepted into the record to send to the State. Mr. Vissing made a motion to approve the TIF Management Report, with Mayor Moore seconding the motion,passing unanimously on a vote of 4-0. JTL Oneoine Projects Update: Jorge Lanz provided status on JTL projects: Veterans Parkway Phase 2—Continuing Right of Way acquisition-42 of 80 right-of-way parcels have been approved for purchase at a cost of$256,525,with 60%of the$647,500 budget remaining. Gateway Development—No changes Allison Lane Sidewalks—Contractor to return in the spring to finalize surface restoration N. 101 Street Streetscape & Development Coordination— Bid opening held March 30, 2017, all bids were$2M over the estimate. JTL will reevaluate items in project that can be cut to bring cost down. MAC Construction was the lowest responsible bidder at$8,684,000. Mayor Moore made a motion to award the East 10'Street contract in the amount of$8,684,000 to MAC Construction,with Mr. Hawkins seconding the motion,passing unanimously on a vote of 4-0. Mayor Moore made a motion to approve the Inspection Contract with JTL in an amount not to exceed $408,000 and BLN in an amount not to exceed $264,000, with Mr. Vissing seconding the motion,passing unanimously on a vote of 4-0. Gottbrath Way at Bridgepointe Commons Phase 1 —Bid opening held March 22,2017.T&C was lowest responsive bidder at$1,881,900. Mr.Merkley advised that under City Ordinance 2013-OR- 17, this contractor is unacceptable due to pending litigation against the City of Jeffersonville and the Jeffersonville Sewer Board. RCI was the second lowest bidder at$1,955,273.45. Mayor Moore made a motion to enter into record the Memorandum in Support of Awarding Bid for Gottbrath Way Project,as follows,with Mr. Vissing seconding the motion,passing unanimously on a vote of 4-0. Memorandum in Support of Awarding Bid for Gottbrath Way Project The Commission has considered the statutory factors set forth in I.C. 36-1-12-4 in awarding bid for Gottbrath Way(Phase])project. The Commission has determined that T&C Contracting is not the lowest responsible bidder in that it has failed to comply with all applicable statutes, ordinances, resolutions and rules pertaining to the award of this contract. The Commission finds that: a) 2013-OR-7 prohibits the contracting with any business that has pending litigation against the City and b) T&C Contracting has pending litigation in Clark Circuit Court against the City under Cause No. IOCOI-1407-PL-091. Additionally, the Commission has determined that T&C Contracting is not the lowest responsible bidder in that it has considered the ability and capacity of T&C Contracting to perform work and the competency and experience of the T&C Contracting. The Commission finds that: a) T&C Contracting has previously performed work for the City; and b) The City has been unsatisfied with the performance of said work. Based upon the foregoing, the Commission hereby awards the bid for Gottbrath Way(Phase 1)project to RCI as the lowest and responsible bidder. This memorandum is hereby incorporated into the minutes of the April 5, 2017 meeting of the Redevelopment Commission. Mayor Moore made a motion to award the Gottbrath Way (Phase 1) contract in the amount of $1,955,273.45 to RCI,with Mr. Vissing seconding the motion,passing unanimously on a vote of 4-0. Mr.Vissing made a motion to approve the Inspection Contract with JTL in an amount not to exceed $195,000,with Mayor Moore seconding the motion,passing unanimously on a vote of 4-0. Utica Pike Sidewalk Extension — Alignment walk was held on March 30, 2017. Some minor adjustments were noted and will be incorporated. BUSINESS Steamboat Nights Funding Request Sara Simpson and Dawn Spyker made a request for funding in the amount of$25,000. The budget for Steamboat Nights is $100,000,the remaining funding is from corporate sponsors, City Council and UEZ. The event has been modified this year to feature evening events such as a Balloon Glimmer, 2 Mile Glow Run, Concerts, Lantern Parade, Sand Sculpture, Glow-in-the-Dark Face Painting, Giant Light Bright and more. The Festival will occur on September I"and 2"d. Mr.Hawkins asked about repayment of any amount raised over the total budget of$100,000. A suggestion of reducing 2018 donation by the additional amount raised was made,this will be determined in next year's request. Mayor Moore made a motion to approve $25,000 for Steamboat Nights Festival, with Mr. Vissing seconding the motion,passing unanimously on a vote of 4-0. KIPDA Grant Andy Crouch and DeLynn Rutherford advised of an opportunity for a grant to upgrade 91 Street within the Gateway project area,through the 1-65 overpass and coordinating with Clarksville to upgrade their portion of this road. KIPDA requested that Clarksville and Jeffersonville file for the grant together. The Transportation Alternative Grant is a matching grant, which will require the approval of$50,000 for Jeffersonville's matched portion. Mayor Moore made a motion to approve an amount not to exceed $50,000, for the Transportation Alternative Grant for 9`h Street,with Mr.Hawkins seconding the motion,passing unanimously on a vote of 4-0. CASI Lease Mr. Waiz presented a lease in the amount of$7,917 per month, with amounts to increase every two years, over 10 years. Redevelopment will pay$834 per month into a Maintenance Account($417 from rent and $417 from separate funds) Mayor Moore made a motion to approve the 10 year lease with Community Action Southern Indiana for the CASI Building,with Mr. Hawkins seconding the motion,passing unanimously on a vote of 4-0. EXECUTIVE DIRECTOR REPORT Mr.Waiz advised of the Open House after the meeting for the Heavy Haul Road. He advised that the dock posts at Fisherman's Wharf need to be cut down. Mayor Moore made a motion to approve an amount not to exceed$5,000 to cut down the dock posts,with Mr.Hawkins seconding the motion,passing unanimously on a vote of 4-0. PUBLIC COMMENTS Dawn Spyker made a presentation regarding the Arts and Cultural District. There are plans for greenspace behind the Fire and Clark County Museums, an illuminated aggregate walking path from the Big Four Station to the A&C District,painting of the water tank and fencing north of Court Avenue.The District has a promise of$1M from the Tourism Board, however,the Board is awaiting funds from a Bond they expect in June 2017. The District is requesting Redevelopment forward funds until the Bond is available. Mayor Moore made a motion to approve the$85,000 to be repaid once received from Tourism, with Mr. Vissing seconding the motion,passing unanimously on a vote of 4-0. BOARD COMMENTS No Comments ADJOURNMENT Mr.Vissing made a motion to adjourn at 7:01 PM,with Mayor Moore seconding the motion. � - `R.Monty Snel ' g esiden Submitted By: Cindy Seifert