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HomeMy WebLinkAboutFebruary 22, 2017 JEFFERSONVILLE REDEVELOPMENT COMMISSION REGULAR MEETING MINUTES FEBRUARY 22,2017 The Jeffersonville Redevelopment Commission held a Regular Meeting on February 22, 2017, that was called to order at 6:04 PM in the Mayor's Conference Room, located at 500 Quartermaster Court, Jeffersonville,Indiana. Board Members present: Monty Snelling,Mayor Mike Moore,Jack Vissing, Matt Owen and Scott Hawkins Staff Members present: Redevelopment Commission Attorney Les Merkley, City Controller and Redevelopment Treasurer Heather Metcalf, Redevelopment Director Rob Waiz, Grant Administrator DeLynn Rutherford, Redevelopment Administrative Assistant Janet Mayrose, and CMMS Administrator/Secretary Cindy Seifert Guests present: Kevin Baity, Clarksville Town Manager, David Worrall, Clarksville Town Councilman, Greg Fifer, Clarksville Town Attorney, Mary Ann Crabtree, Lakeshore Condominiums President, Jorge Lanz with Jacobi,Toombs&Lanz,Bob Stein with United Consulting, Mike Hutt, Bobby Campbell, Richard Eklund and Elizabeth Beilman with The Evening News CALL TO ORDER Mr. Snelling called the meeting to order at 6:04 PM. APPROVAL OF AGENDA Mr.Vissing made a motion removal of the Town of Clarksville Flood Control discussion from the agenda, citing a need for an executive session to discuss potential litigation against the Town of Clarksville for threats against the City of Jeffersonville, with Mayor Moore seconding the motion, passing unanimously on a vote of 5-0. Greg Fifer, Attorney for the Town of Clarksville, stated that the Town of Clarksville has not threatened with litigation. Mr.Merkley advised that an executive session can meet to discuss the potential of litigation against and on behalf of the Commission. Since the Town of Clarksville has discussed the option to cap the pipes which threaten the Redevelopment TIF areas with flooding, a potential lawsuit against the Town of Clarksville may be discussed in an executive session. Mayor Moore made a motion to approve the amended agenda with Mr. Vissing seconding the motion, passing unanimously on a vote of 5-0. CONSENT REPORTS Minutes: Mayor Moore made a motion to approve the minutes from January 25, 2017, with Mr. Vissing seconding the motion,passing on a vote of 4-0-1,with Mr. Owen abstaining. Claims: Mr.Owen noted a claim payable to the State of Indiana for the Heavy Haul Road,he asked if the route has been established. Mr. Waiz replied that he can provide maps with the options,and noted a decision should be made within a couple of months. Mr. Owen made a motion to approve the TIF Claims in the amount of $1,418,418.35,with Mayor Moore seconding the motion,passing unanimously on a vote of 5-0. Mr.Owen made a motion to approve the Redevelopment Claims in the amount of$49,481.14,with Mayor Moore seconding the motion,passing unanimously on a vote of 5-0. Review of Financial Information: Ms. Metcalf provided a TIF and Redevelopment Balance Sheet and a Contract Summary spreadsheet. JTL Onizoin2 Proiects Update: Jorge Lanz provided status on JTL projects: Veterans Parkway Phase 2 — Appraisals and Utility Coordination continues. Mr. Lanz requests approval of Land Acquisition Budget not to exceed $647,500 in order to proceed with making purchase offers. Mr. Lanz also requested authorization for Mr. Waiz to sign offers. There are 16 of 75 purchase offers ready at this time. Mr.Vissing made a motion to approve the Land Acquisition Budget not to exceed$647,500,and authorize Mr.Waiz to sign offers as they are finalized,with Mayor Moore seconding the motion,passing unanimously on a vote of 5-0. Gateway Development—No Changes. Allison Lane Sidewalks —Sidewalks are complete. Contractor to return in the spring to finalize surface restoration. N. 101 Street Streetscape& Development Coordination—Bid opening scheduled for March 241, to be awarded at the March 29,2017,meeting. Mr.Owen made a motion to grant permission to go out for bids on N. 10`'Street project,with Mayor Moore seconding the motion,passing unanimously on a vote of 5-0. Gottbrath Way at Bridgepointe Commons—Mr.Lanz requested permission to go out for bid on the project. Bid opening scheduled for March 221,to be awarded at the March 29,2017,meeting. Mayor Moore made a motion to grant permission to go out for bids on Phase 1 of the Gottbrath Way project, with Mr. Owen seconding the motion,passing unanimously on a vote of 5-0. Utica Pike Sidewalk Extension—Design continues,construction planned for summer 2017. BUSINESS None EXECUTIVE DIRECTOR REPORT Mr. Waiz thanked Ms. Metcalf, Ms. Rutherford and Ms. Mayrose for their efforts in the preparation of the financial documents. Executive Session scheduled for March 16, 2017 at 5:00pm, with the re-scheduled Regular Meeting to follow at 6:00pm. Special Meeting to follow on April 3,2017,at 6:00pm to award bid for the JTL projects. PUBLIC COMMENTS Mary Ann Crabtree, Lakeshore Condominiums President, advised that she spoke at the City Council meeting. She is asking Redevelopment to join with Clarksville(in proposed project) for the betterment of the town and for the future. BOARD COMMENTS Mayor Mike Moore wished Delynn Rutherford a Happy Birthday! Jack Vissing requested the Redevelopment/Arts District presentation to the Tourism Board be presented at the April 3,2017,meeting. Matt Owen No Comments Scott Hawkins No Comments Monty Snelling asked that someone contact GCCS for their appointment to the Commission. Mr. Snelling also requested a rendering showing the intersection of the Gottbrath Way to Utica-Sellersburg Road. ADJOURNMENT Mayor Moore made a motion to adjourn at 6:27 PM,with Mr.Vissing seconding the motion. A.Monty Snelli ,P ident Submitted By: Cindy Seifert MEMORANDUM IN SUPPORT OF AWARDING BID FOR GOTTBRATH WAY PROJECT The commission has considered the statutory factors set forth in I.C. 36-1-12-4 in awarding bid for Gottbrath Way(Phase 1) project. The commission has determined that T&C Contracting is not the lowest responsive bidder in that it has failed to comply with all applicable statutes, ordinances, resolutions and rules pertaining to the award of this contract. The commission finds that: a)2013-OR-7 prohibits the contracting with any business that has pending litigation against the City and b) T&C Contracting has pending litigation in Clark Circuit Court against the City under Cause No. 10001- 1407-PL-091. Additionally,the commission has determined that T&C Contracting is not the lowest responsible bidder in that it has considered the ability and capacity of T&C Contracting to perform the work and the competency and experience of the T&C Contracting. The commission finds that: a) T&C Contracting has previously performed work for the City;and b) The City has been unsatisfied with the performance of said work. Based upon the foregoing,the Commission hereby awards the bid for Gottbrath Way(Phase 1) project to RCI as the lowest and responsible bidder. This memorandum is hereby incorporated into the minutes of the April 5, 2017 meeting of the Redevelopment Commission. Dated this 6�— day of April, 2017. 7Vissy Snel ' g resident YC Jack in Mike Moor Mat �Dwen Scott Hawkins