HomeMy WebLinkAboutMarch 2, 2017 CITY OF JEFFERSONVILLE
SANITARY SEWER BOARD
MINUTES OF MARCH 2, 2017
The Sanitary Sewer Board of the City of Jeffersonville, Indiana met in regular
session on Thursday, March 2, 2017 at 3:00 P.M in the City Hall Mayor's Conference
Room. Mayor Moore called the meeting to order at 3:00 P.M. Board Members present
are Mike Moore, Bill Saegesser and Dale Orem. Also present are Utility Director Len
Ashack, Board Attorney Mike Gillenwater, Utility Billing Office Manager Elisha Dale,
Controller Heather Metcalf, City Engineer Andy Crouch, City Councilperson Lisa Gill,
Jorge Lanz and Josh Hillman representing Jacobi, Toombs, and Lanz, and Secretary
Barbara Hollis.
Board Member Orem made the motion to approve the revised agenda, second by
Board Member Saegesser, passing on a vote of 3-0.
The minutes of the February 16, 2016 meeting were presented for approval. Board
Member Orem, made the motion to approve the minutes as presented, second by Board
Member Saegesser, passing on a vote of 3-0.
CONTROLLER'S REPORT
Controller Metcalf presented the claim list dated March 2, 2017 in the amount of
$163,258.52. Board Member Saegesser made the motion to approve the claim list as
presented, second by Board Member Orem, passing on a vote of 3-0.
Manager Dale presented the Adjustment Certificate dated February 27, 2017 in
the amount of$-47,662.24 Sewage, $-967.98 Drainage. Board Member Orem made the
motion to approve the Certificate as presented, second by Board Member Saegesser,
passing on a vote of 3-0.
OLD BUSINESS
Josh Hillman presented the Clark Nickles, Inc. agreement for the Cedarview Pump
Station Replacement Project. The award was made at the last meeting. Board Member
Saegesser made the motion to authorize Mayor Moore to sign the agreement following
review by Attorney Gillenwater, second by Board Member Orem, passing on a vote of 3-
0.
March 2, 2017 Sewer Board Minutes Page 2
NEW BUSINESS
Director Ashack has 4 options for the Veterans Lift Station Force Main
improvements. He reviewed the map of the area showing the existing sewers. The sewer
line that receives the discharge from the force main is basically inaccessible for routine
maintenance and the Department's equipment cannot access any of the manholes to
clean and televise the sewer mains. The sewer lines need to be cleaned, televised and
potentially lined. Director Ashack then reviewed a list of options. Jorge Lanz noted this
is a part of the long-term plan. Director Ashack reviewed the flow at the Spring Street Lift
Station noting that the development on Veterans Parkway has increased the daily flow.
He would like the Board to consider Option 2A. The Department needs to have access
to the sewers for maintenance. There are plans for further development on Veterans
Parkway. He suggests using capacity fees for this project. Director Ashack further noted
that if the force main is relocated the existing gravity sewer would be safe loaded and
abandoned. Board Member Saegesser asked if Option 2A would allow for all of the
planned development. Josh Hillman stated it would take care of the needed capacity at
the Town Center. It was agreed there is a need to hold firm on the capacity fees. Board
Member Saegesser noted we knew this was coming and there is a need to support
development. Board Member Saegesser made the motion to authorize Jacobi, Toombs
and Lanz to proceed with Plan 2A, second by Board Member Orem, passing on a vote of
3-0.
Engineer Crouch, on behalf of the Drainage Board, presented contracts for
Bioswale Maintenance with Grant Line Nursery. This is the same company with the same
price as the previous year. Mayor Moore noted City Pride has had concerns about this
firm in the past, suggesting Peggy Duffy be contacted. Board Member Saegesser made
the motion to table the request until the next meeting, second by Board Member Orem,
passing on a vote of 3-0.
ENGINEERING REPORTS - No Reports.
DEPARTMENT REPORT
Attorney Gillenwater has sent a letter stating the Board has the legal authority to
operate a Pretreatment Program, as requested for the Sewer Use Ordinance changes.
Director Ashack had not heard back so he called and was told there are still some issues.
He will try to identify and resolve the issues. Director Ashack has provided treatment
plant flow and CSO volumes for February. Director Ashack has received a request for an
extension of time for sewer connection on SR62. An extension will only be given until the
end of 2017.
ATTORNEY COMMENTS
Attorney Gillenwater informed the Board he will be filing a motion to correct errors
regarding the Excel Excavating judgement.
March 2, 2017 Sewer Board Minutes Page 3
BOARD MEMBER COMMENTS - No Board Member Comments.
There beingfurther business to come before the Board, Board Member Orem
made the motion djourn at :20 P.M., second by Board Member Saegesser, passing
on a vote of -0. T e next m ting is scheduled for March 16, 2017.
Mike Moore, Mayor
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Dale Orem, Board Member
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Bill Saegesser, Bo rd ember
ATTEST:
Barbara Hollis, Secretary