HomeMy WebLinkAboutK-4 2017 SECURITY CONTRACT PROPOSAL BIG 4 PEDWAY SECURITY CONTRACT PROPOSAL BIG 4 PEDWAY-2017
K4 Security LLC,a privately owned contract security company respectfully submits this contract proposal
in reference to asset and property protection related to the Big 4 Pedway in the City of Jeffersonville. K4
Security agrees to provide the requested manpower and equipment to ensure protection of general
public and property owned by City of Jeffersonville.Security Detail to-run from t e p od beginning
9�tota f the period,
March 1,2017 and ending October 31, 2017.Contract not to exceed ,
unless authorized by an agent of the Parks Dept,City of Jeffersonville.March 1-31 (1)officer will be
assigned to the area from the hours 530PM-0330AM.April 1-October 31(2)officers will be assigned to
the area 530PM-0330AM.
Amount due to total 94,700.00.City of Jeffersonville to receive 5%discount for payment in full prior to
April 31,2017, Invoice total to be 89,965.00 after discount. Detailed billing invoice will be provided
monthly to Jeffersonville Parks Department. In accordance with the offered discount,the City of
Jeffersonville Parks agrees to a 2 year term service agreement with K4 as the security service provider
for 2017 and 2018,same rates for both years will apply with no increase.
K4 Security LLC,agrees to contract two(2)full time off duty,sworn law enforcement officers to the site
of the Big 4 pedway,and attached property, between the hours of 5:30 PM and 3:30 AM.Service dates
of the week to be Monday thru Thursday,for the duration of the agreement. If the terms of this contract
are agreed upon and the City of Jeffersonville(Parks Dept.)agrees to extend service agreement,this
contract will renew at agreed rate and service hours as original signed contract. All officers are to be in
good standing with their respective department and eligible to work off duty assignments.City of
Jeffersonville agrees that in the event an officer were to be injured in an incident while performing
official police duties that said officer will be recognized and eligible for normal workman's comp claim as
an on duty officer.This only applies to officers employed with City of Jeffersonville Police Department,
and officers assigned to the Big 4 pedway security detail. In the event officers from City of Jeffersonville
decline to fill allotted hours, K4 Security reserves the right to utilize full time police officers from other
jurisdictions to include but not limited to:Clark County Sheriff's Office, Clarksville PD, Floyd Co
Sheriff/PD,Charlestown PD.City of Jeffersonville assumes no liability in regards to officers from other
jurisdictions and injury to those persons or equipment. K4 Security reserves rights to scheduling of
officers,and hours to be scheduled. Detail may be broken into (2)5 HOUR SHIFTS,or combination
similar totaling 10 hours.
Officers will be paid direct by K4 Security LLC,all tax reporting information and IRS 1099 forms will be
handled by K4 Security LLC.A detailed certified,professional services invoice to be submitted to
Jeffersonville Parks Dept,on or before the 3155 day of each month. Invoices to be paid Net 15 days via
hard check or direct deposit. A weekly administration/scheduling fee of 75.00 will apply. After account
reaches 30 day delinquent status a late fee of 25.00 per day will be assessed to customer until account is
current. Holiday rate will apply Memorial Day(May 30),July 4,Labor Day(September 5). Holiday rate is
an additional 100.00 per day for holiday rates. In the event agreement is extended, K4 Security will
observe normal City of Jeffersonville Holidays. Contract contains 2,620 scheduled hours for service at an
average of 35.00 per hour. K4 Security will provide all equipment during the contract terms necessary
for job functions.
Officers will be present promptly at assigned post for start of security detail.Officers will be in neat
appearance,clean shaven and be dressed in following attire: Palo shirt with words"Police"clearly
visible.Gun belt with portable radio, BDU tactical pants navy blue or tan in color, black uniform
boots/shoes.All officers are strongly encouraged to wear bullet proof vests while working the detail.
City of Jeffersonville will allow officers to use assigned take home vehicles in accordance to the
respective policies and agreements. Those vehicles are to be clean as well and of proper appearance
with all equipment functional. K4 Security reserves the right to use the company approved emergency
vehicle,as designated by State of Indiana and INDOT. K4 Security will provide a golf cart/ATV type
vehicle for officer use,to patrol lead up ramp and park area.
Officers will patrol on routine basis the vicinity of the Big 4 Park, Big 4 lead up ramp,and a portion of the
actual bridge. Officers while on bridge will work in teams of 2.Officers will handle all paperwork,arrest
and citations.Assigned officers will take pro-active,community oriented approach to patrol on the
property. On Duty uniformed shift officers if available, will provide back-up when/if requested and
transport any prisoners to Clark County Jail. Officers will enforce all applicable State of Indiana Code and
local City of Jeffersonville Ordinance Code. Officers will respond to any medical emergency and provide
necessary aid until EMS arrives on incident scene.Officers will log all activity and submit a daily field
summary report for their activities. Field Summaries of actions taken and incidents will be available to
City of Jeffersonville Police Department within 24-48 hours upon request.Officers will remain in contact
with Clark County 911(CentraI Alarm)at all times.
K4 Security LLC to provide license and insuranncce to
com and City of Jeffersonville
upon request. At no time does K4 Security LLC take the place of Jeffersonville Police Department
pertaining to 911 emergency calls for service, or normal service runs to the area.
All communications regarding any agreement to include financial,operations, or general questions or
related to the security of above project are to be directed to representatives of K4 Security, LLC to
include Kelly MCVoy. No communication regarding K4 Security LLC,or above project are to be handled
or discussed by any contractor of K4 Security. City of Jeffersonville agrees that K4 Security is sole and
exclusive provider of contract security for this project for the duration of services requested. In the
event above named customer chooses to severe contract during the agreed service dates of the contract
(March 1-October 31)and K4 Security LLC, is not in breach of contract,above customer will continue to
honor contract through its entirety at the original agreed rate of pay. Breach of contract will include
non-reporting for assigned details,gross negligence while on site,or non-reporting of any incidents or
damages that occur to the property and/or assets to be secured for City of Jeffersonville.
City of Jeffersonville will provide at least 2 after hour's emergency contact phone numbers in case of
structural damage or the need for immediate repair.
For K4 Security LLC: For City of Jeffersonville Parks Dept:
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