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HomeMy WebLinkAboutJANUARY 25,2017 JEFFERSONVILLE REDEVELOPMENT COMMISSION REGULAR MEETING MINUTES JANUARY 25,2017 The Jeffersonville Redevelopment Commission held a Regular Meeting on January 25, 2017, that was called to order at 6:04 PM in the Mayor's Conference Room, located at 500 Quartermaster Court, Jeffersonville, Indiana. Board Members present: Monty Snelling, Mayor Mike Moore,Jack Vissing and Scott Hawkins Board Members absent: Matt Owen and GCCS Board Representative Staff Members present: Redevelopment Commission Attorney Les Merkley,City Controller and Redevelopment Treasurer Heather Metcalf,Assistant City Controller Yvonne Dowd,Redevelopment Director Rob Waiz,Grant Administrator DeLynn Rutherford,City Engineer Andy Crouch,Redevelopment Administrative Assistant Janet Mayrose, Planning and Zoning Director Nathan Pruitt and CMMS Administrator/Secretary Cindy Seifert Guests present: Dan Williamson and Pat O'Rourke with ProMedia, Jorge Lanz with Jacobi, Toombs & Lanz, Bob Stein with United Consulting, Mike Hutt, Bobby Campbell, Richard Eklund, Stacie Thompson and Dr. Gabe Spruch CALL TO ORDER Mr. Snelling called the meeting to order at 6:04 PM. ELECTION OF OFFICERS President: Monty Snelling Mayor Moore made a motion to nominate Mr. Snelling with Mr. Vissing seconding the nomination. Mr. Snelling is elected President,with a vote of 3-0-1,with Mr. Snelling abstaining. Vice President: Jack Vissing Mayor Moore made a motion to nominate Mr. Vissing with Mr. Hawkins seconding the nomination. Mr. Vissing is elected Vice-President with a vote of 4-0. Secretary: Matt Owen Mayor Moore made a motion to nominate Mr.Owen with Mr.Vissing seconding the nomination. Mr.Owen is elected Secretary with a vote of 4-0. APPROVAL OF AGENDA Mayor Moore made a motion to approve the agenda,with the additions of an Interlocal Agreement between Clark County and the Jeffersonville Redevelopment Commission regarding the Bridge Project on Salem- Noble Road,with Mr. Vissing seconding the motion, passing unanimously on a vote of 4-0. CONSENT REPORTS Minutes: Mr.Vissing made a motion to approve the minutes from December 28,2016,with Mayor Moore seconding the motion,passing unanimously on a vote of 4-0. Claims: Ms. Metcalf advised that approximately$2M of the claims for this month are debt payments. Moore made a motion to approve the TIF Claims in the amount of$3,038,368.81, with Mr. Hawkins seconding the motion,passing unanimously on a vote of 4-0. Mayor Moore made a motion to approve the Redevelopment Claims in the amount of$8,876.38, with Mr. Vissing seconding the motion,passing unanimously on a vote of 4-0. JTL Onaoina Proiects Update: Jorge Lanz provided status on JTL projects: Veterans Parkway Phase 2—Appraisals and Utility Coordination continues. Current timeline shows Right-Of-Way Engineering and Acquisition finalized by May 2017,Utility Relocation finalized by February 2018 and Construction finalized by November 2018. Gateway Development—No Changes. Allison Lane Sidewalks— Sidewalks are complete. Contractor to return in the spring to finalize surface restoration. N. 10`h Street Streetscape & Development Coordination — Design and Utility Coordination continues,bid date will be in March of 2017. Gottbrath Way at Bridgepointe Commons—Bid opening will be in March 7,2017. Mr. Hawkins asked about the start date for the project. Mr. Lanz advised that no work can occur until the Commission has ownership of the property. Mr. Hawkins also asked about the synchronization of the traffic signals, Mr. Lanz advised that the State of Indiana would be responsible for maintenance which includes synchronization. Utica Pike Sidewalk Extension—Design continues,construction planned for summer 2017. BUSINESS Salem Noble Road Bridge Interlocal Agreement w/Clark County Mr. Merkley advised that in 2016 the Commission agreed to help fund the County's project on the Salem Noble Bridge in the amount of $350,000. Mr. Merkley presented an Interlocal Agreement to the Commission allowing the contribution. Mayor Moore made a motion to approve the Interlocal Agreement for Road-Related Services with Clark County on the Salem Noble Road Bridge Project to contribute the amount $350,000, with Mr. Vissing seconding the motion,passing unanimously on a vote of 4-0. P.R.and Social Media Quotation/Supplemental Social Media&Digital Marketing Plan Dan Williamson and Pat O'Rourke presented information on the future of the contract with ProMedia Group. The idea to expand the followers, especially younger followers, on social media outlets, continue the production of monthly Currents YouTube video,add a monthly podcast. The breakdown of the contract is as follows: Monthly Video New Release: $1,950/mo. Monthly Social Media Campaign: $1,500/mo. Monthly Website Content Management: $750/mo. Website Hosting,Maintenance and Updates: $600/mo. Bi-Annual Newsletter: $500/mo. Mr. Vissing questioned whether the City Council was participating, Mayor Moore advised that they were not. Mr. Hawkins asked if other municipalities have the same contract with ProMedia. Mr. Williamson advised that the City of New Albany and the New Albany Floyd County Schools have a similar contract, not the same. Mayor Moore made a motion to approve the contract with ProMedia in the amount of$6,500 per month, with Mr. Hawkins seconding the motion,passing on a vote of 3-1 with Mr. Vissing voting against. 10"Street Master Plan Funding Nathan Pruitt presented a request for funding for a Comprehensive Plan for the l 01h Street Corridor to focus on land use, transportation and urban design. The anticipated cost of the plan is $120,000 to $150,000, a draft RFQ is in place awaiting funding. Mr. Pruitt advised that by having a comprehensive plan in place, Ms. Rutherford will be able to apply for grants to aid in fulfilling the plan. Mr. Snelling asked about approaching the City Council for funds. Mr.Pruitt advised that he will be requesting funds from the Council as well. Mayor Moore made a motion to approve half of the funds,up to$75,000,for the cost of the Comprehensive Plan, contingent upon equal contribution from the City Council, with Mr. Vissing seconding the motion, passing unanimously on a vote of 4-0. Reconstruction of 10'Street Supplemental Agreement No.5 Andy Crouch advised that United Consulting has submitted Supplemental Agreement No. 5 to change fees from$1,046,479 to$1,054,479,an increase of$8,000 for Escrow Services and Document Recording.These fees are costs that pertain to the Census Bureau property acquisition as stipulated by the government. Mayor Moore made a motion to approve United Consulting Supplemental Agreement No 5 increasing the contract amount to $1,054,479,with Mr. Vissing seconding the motion,passing unanimously on a vote of 4-0. 101h Street& Thompson Lane Change Order No. 4 Andy Crouch advised that Dave O'Mara has submitted a Change Order for new Street Name Sign, Sign Relocation and Signal Cable in the amount of$5,959.38. Mr.Vissing made a motion to approve Change Order No 4 in the amount of$5,959.38 for signage changes, with Mayor Moore seconding the motion, passing unanimously on a vote of 4-0. Lochmueller Contract for a Review& Investigation into the Hamburg Pike Contractor Claim Andy Crouch advised that Gohmann has filed a claim with INDOT in regards to the Hamburg Pike Project. Lochmueller has been contacted to reconstruct the documents and investigate the claim. At this time the amount of the claim is unknown. Mayor Moore made a motion to approve the contract with Lochmueller for review and investigation in an amount not to exceed $10,000, with Mr. Vissing seconding the motion, passing on a vote of 3-1 with Mr. Snelling voting against. Revised Agreement between the City,INDOT and Jeff Boat for the 10' Street Widening Andy Crouch advised that JeffBoat would have a contract for the reconstruction of their railroad crossing on 10"Street,separate from the City's contract for the widening project. This agreement advised that while the contract will be in JeffBoat's name, the Commission will be paying the contract. The funds for this agreement will come out of the utilities portion of the widening budget. Mayor Moore made a motion to approve the Agreement between the City, INDOT and JeffBoat, with Mr. Hawkins seconding the motion, passing unanimously on a vote of 4-0. 10`" Street Right-of-Way Acquisition Signage Issue Andy Crouch advised that appraisals of 10`h Street properties which included costs of signage relocation, were completed under old signage requirements. Some of the property owners will be faced with costs over the amount paid for the relocation in order to comply with the permitting requirements. Mr. Crouch was advised to submit the claim for the additional cost on a case by case basis. Pearl Street Taphouse Restaurant Forgivable Loan Mr. Waiz presented a recommendation of the Restaurant Forgivable Loan Committee, for Pearl Street Taphouse. The Taphouse is located at 407 Pearl Street. Mayor Moore made a motion to approve the Forgivable Loan in the amount of$50,000 for Pearl Street Taphouse,with Mr. Vissing seconding the motion, passing on a vote of 3-0-1 with Mr. Snelling abstaining. Brick House Market Restaurant Forgivable Loan Mr. Waiz presented a recommendation of the Restaurant Forgivable Loan Committee, for Brickhouse Market. Brickhouse Market is located at 223 Pearl Street. Mayor Moore made a motion to approve the Forgivable Loan in the amount of$50,000 for Brickhouse Market, with Mr. Vissing seconding the motion,passing on a vote of 3-0-1 with Mr. Snelling abstaining. Replacement of Globes&Bulbs for Acorn Lights around New Downtown Bridge Mr.Waiz advised that 30 light globes from the posts that were removed for the Bridges Project were broken or yellowed. The light globes are approximately$150 each. Mayor Moore made a motion to approve$4,500 to replace the light globes for the original posts within the Bridges Project downtown,with Mr. Hawkins seconding the motion, passing unanimously on a vote of 4- 0. EXECUTIVE DIRECTOR REPORT Mr. Waiz advised that the Restaurant Forgivable Loan Committee voted at their last meeting to suspend the program. PUBLIC COMMENTS No Comments BOARD COMMENTS Mayor Mike Moore No Comments Jack Vissing No Comments Matt Owen Absent Scott Hawkins No Comments Monty Snelling Welcomed Scott to the Commission. ADJOURNMENT Mayor oore made a motion to asi at 7:18 PM, with Mr. Vissing seconding the motion. Monty Snelling, sident Submitted By: Cindy Seifert