HomeMy WebLinkAboutFEBRUARY 2, 2017 CITY OF JEFFERSONVILLE
SANITARY SEWER BOARD
MINUTES OF FEBRUARY 2, 2017
The Sanitary Sewer Board of the City of Jeffersonville, Indiana met in regular
session on Thursday, February 2, 2017 at 3.00 P.M in the City Hall Mayor's Conference
Room. Board Member Orem called the meeting to order at 3:00 P.M. Board Members
present are Dale Orem and Bill Saegesser. Mayor Mike Moore is absent. Also present
are Utility Director Len Ashack, Utility Billing Office Manager Elisha Dale, Controller
Heather Metcalf, City Engineer Andy Crouch, Attorney Michael Gillenwater, City
Councilperson Lisa Gill, Jorge Lanz representing Jacobi, Toombs, and Lanz, and
Secretary Barbara Hollis.
Board Member Saegesser made the motion to approve the agenda, second by
Board Member Orem, passing on a vote of 2-0.
The minutes of the January 19, 2017 meeting were presented for approval. Board
Member Orem made the motion to approve the minutes as presented, second by Board
Member Saegesser passing on a vote of 2-0.
CONTROLLER'S REPORT
Controller Metcalf presented the claim list dated February 2, 2017 requesting the
addition of a claim for the Redevelopment Commission (for repayment of the Phase 1 of
the Combined Sewer Interceptor Project) in the amount of$167,183, for an amended total
of$248,842.19. Board Member Saegesser made the motion to approve the revised claim
list, second by Board Member Orem, passing on a vote of 2-0.
Manager Dale presented the Adjustment Certificate dated January 30, 2017 in the
amount of $-16,307.09 Sewage and $-5,227.60 Drainage. Board Member Saegesser
made the motion to approve the Certificate as presented, second by Board Member
Orem, passing on a vote of 2-0. Board Member Saegesser said the adjustments are
looking a lot better, saying the office is doing a good job.
OLD BUSINESS - No Old Business.
NEW BUSINESS
Attorney Michael Gillenwater presented 2017 Contract for Legal Services, Michael
A. Gillenwater, City of Jeffersonville Wastewater Department, for Board review. Proposed
changes were discussed. Following discussion, Board Member Saegesser made the
motion to enter into a contract with Michael A. Gillenwater as Board Attorney and approve
the changes discussed, second by Board Member Orem, passing on a vote of 2-0.
February 2, 2017 Sewer Board Minutes Page 2
Kevin Taft of Blankenbeker & Son appeared before the Board to request capacity
approval for Villa Pointe of Quarry Bluff Section 1 -21 lots. Director Ashack and Engineer
Crouch are fine with this. One third of the $69,300 fee is payable upfront. Jorge Lanz
feels there was a prior arrangement for this property. Following discussion, Board
Member Saegesser made the motion to approve the capacity request with the option to
come back if it is found there is a prior financial arrangement, second by Board Member
Orem, passing on a vote of 2-0.
Director Ashack presented and reviewed O. W. Krohn & Associates, LLP,
Engagement Letter- City of Jeffersonville's Sanitary Sewer Board. Following discussion
Board Member Saegesser made the motion to approve the Engagement Letter and
authorize Director Ashack to sign, second by Board Member Orem, passing on a vote of
2-0.
Director Ashack reviewed and discussed the Construction Standards revisions,
asking the Board to look at them and be prepare to adopt at the next meeting.
ENGINEERING REPORTS - No Engineering Reports This Meeting
DEPARTMENT REPORT
Director Ashack reviewed the difference in cost to replace or repair the Liter's Lift
Station pump. At the conclusion of all discussion, Board Member Saegesser made the
motion to authorize Director Ashack to have the pump repaired per the proposal of
$17,600, second by Board Member Orem, passing on a vote of 2-0. Director Ashack next
informed the Board sewer replacement will begin Monday on Main Street from Fredrick
to Knobloch Streets. This project will be done "in house" with the cost of materials being
$50,000. Bid opening for the Cedarview Drive Lift Station Replacement will be opened
February 3, 2017 at 10:00 A.M. Jorge Lanz expects good bids as there are six contractors
bidding. Director Ashack said the RootX Root Control Program is now in place. A mailer
will be going out. Director Ashack will review the Sewer Use Ordinance with Attorney
Gillenwater as he will have to provide a letter that states the Board does have the
authority. The 2014 and 2015 State Board of Accounts audit reports are available in print
or on the website. The Land Application Permit changes are still a work in progress.
Director Ashack and Engineer Crouch have been meeting with a lot of developers, and
Jeffersonville is definitely going to change. It is a very busy time for Jeffersonville.
ATTORNEY COMMENTS - No Attorney Comments
BOARD MEMBER COMMENTS - No Board Member Comments
There being no further business to come before the Board, Board Member
Saegesser made the motion to adjourn at 3:35 P.M., second by Board Member Orem,
passing on a vote of 2-0. The next meeting is scheduled for February 16, 2017.
February 2, 20 7 S w r Board Mi utes Page 3
All
Mike Moore, Mayor
Dale Orem, Board Member
Bill Saegesser, Bo"ember
ember
ATTEST:
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Barbara Hollis, Secretary