HomeMy WebLinkAboutOCTOBER 19,2016 CITY OF JEFFERSONVILLE
BOARD OF PUBLIC WORKS MINUTES
October 19, 2016
MEMBERS PRESENT: Mike Moore, Mayor, Len Ashack, Director of Waste Water, Kim Calabro, HR
Director, Phil Caldwell, Director of Vehicle Maintenance, Andy Crouch, City Engineer, Elisha Dale,
Manager Sewer Billing, Bill Dixon, Assist City Engineer, Matt Dyer, IT Director, Eric Hedrick, Chief JFD,
Bruce DeArk,Assistant Chief JFD, Sara Green, Director of Animal Shelter, Kenny Kavanaugh, Chief JPD,
Janet Mayrose, Admin Assist Redevelopment, Les Merkley, Corporate Counsel, Heather Metcalf, City
Controller, Clark Miles, Street Commissioner, Paul Northam, Park Superintendent, Christy O'Neil, Admin
Assistant Mayor, Nathan Pruitt, Director of Planning and Zoning, Delynn Rutherford, Grant Writer, Larry
Wallace, Building Commissioner, Conner Richardson, Intern for Redevelopment, Matt Owen, President
City Council.
CALL TO ORDER: Mayor Moore called the meeting to order at 9:30 A.M.
APPROVAL OF THE MINUTES: Mr. Owen made the motion to APPROVE the minutes from the
November 12, 2016 meeting, seconded by Mr. Richardson, passing on a vote of 3-0.
APPROVAL OF THE PAYROLL: Mr. Owen made the motion to APPROVE the payroll, seconded by Mr.
Richardson passing on a vote of 3-0.
OLD BUSINESS:
John McKeehan appeared to discuss the progress of construction of 430 Seventh Street. Mr. McKeehan
stated the building was not completed at this time he is still waiting on materials. Mr. Wallace, Building
Commissioner stated the building needs to be completed and sidewalks needed to be opened back up
for public use. Motion made by Mr. Owen beginning October 19, 2016 a fine of$50.00 per day will be
assessed for every day the entire outside of the building is not complete. If project is completed by
December 10, 2016 fines will be waived. Mr. McKeehan is to come before Board of Public Works on
December 14, 2016. Motion seconded by Conner Richardson, Redevelopment Intern.
NEW BUSINESS:
1. Clark Miles/Les Merkley—Bids opened for 1 Scrap Refuse/On Highway Roll-off Truck or Trailer. 4 bids
were received,
1. Peterbilt of Louisville $177,000.00
2. Municipal Equipment Inc. $164,171.00
3. Kentucky Freightliner $154,707.00
4. Best Equipment $178,875.00
Recommendation of Les Merkley, Corporate Council bids will be taken under advisement and reviewed
by Clark Miles, Street Commissioner to determine which bid the City will go with. Motion made by Mr.
Owen to follow Mr. Merkley's recommendation, seconded by Conner Richardson, passing on a vote of
3-0.
2. Les Merkley for Vicki Conlin—request for approval of annual agreement with BIS Digital, recording
system in Council Chamber. Contract will run from November 15, 2016 thru November 14, 2017. Mr.
Owen, President, City Council made motion to approve, seconded by Mr. Richardson, Intern,
Redevelopment passing on a vote of 3-0.
3. Kim Calabro—request for approval of MSDS online renewal agreement. This request was tabled to
November 26, 2016 meeting in order for Amir Mousavi to be present to discuss. Mr. Owen made
motion to table, seconded by Mr. Richardson passing on a vote of 3-0.
4. Mark Backscheider, Vectren Energy—Request for approval of road closure on Charlestown Pike.
Road needs to be closed at Banner and Flagstaff from October 24, 2016—November 5, 2016 to repair a
leaking gas valve. Mr. Owen made motion to approve, seconded by Mr. Richardson passing on a vote of
3-0.
5. Les Merkley—request of approval from Flood Control to close Woerner Avenue. Motion was denied
due to Woerner Avenue being in Clarksville.
6. Les Merkley—discussion of Conflict of Interest Disclosure Statements. Any City employee that
performs outside work for the City must complete this form and have on file with City Clerk's office. We
currently have 4 that were turned in, Eric Hedrick,John Obermeier, Bruce DeArk, David Kaskie.
Mr. Owen made motion to adjourn, seconded by Mr. Richardson passing on a vote of 3-0. Meeting
adjourned at 10:18 a.m.
APPROVE:
Mike Mo re, Mayor
ATTEST:
Vicki Conlin, Clerk