HomeMy WebLinkAboutDECEMBER 15,2016 CITY OF JEFFERSONVILLE
SANITARY SEWER BOARD
MINUTES OF DECEMBER 15, 2016
The Sanitary Sewer Board of the City of Jeffersonville, Indiana met in regular
session on Thursday, December 15, 2016 at 3:00 P.M in the City Hall Mayor's Conference
Room. Mayor Moore called the meeting to order at 3:16 P.M. Board Members present
are Mike Moore, Bill Saegesser and Dale Orem. Also present are Utility Director Len
Ashack, Board Attorney Scott Lewis, City Attorney Les Merkley, Utility Billing Office
Manager Elisha Dale, Controller Heather Metcalf, City Engineer Andy Crouch, City
Councilperson Lisa Gill, Jorge Lanz representing Jacobi, Toombs, and Lanz, Adam
Dickey representing HMB Engineers, and Secretary Barbara Hollis.
Board Member Saegesser made the motion to approve the agenda as amended,
second by Board Member Orem, passing on a vote of 3-0.
The minutes of the December 1, 2016 meeting were presented for approval. Board
Member Saegesser, made the motion to approve the minutes as presented, second by
Board Member Orem, passing on a vote of 3-0.
CONTROLLER'S REPORT
Controller Metcalf presented the claim list, explaining an adjustment of $232.58
increase for a new total of $6,845,060.78. Board Member Orem made the motion to
approve the claim list as amended, second by Board Member Saegesser, passing on a
vote of 3-0.
Manager Dale presented the Adjustment Certificate dated December 12, 2016 in
the amount of $-99,464.51 Sewage, and $-24,171.30 Drainage. Board Member
Saegesser made the motion to approve the Certificate as presented, second by Board
Member Orem, passing on a vote of 3-0.
OLD BUSINESS
Director Ashack informed the Board that the recommendation from the legal team
is to initiate an appeal or pursue a variance process with regard to the permit issued by
IDEM. Board Member Orem made the motion to initiate an appeal or pursue a variance
process, second by Board Member Saegesser passing on a vote of 3-0.
December 15, 2016 Sewer Board Minutes Page 2
NEW BUSINESS
Director Ashack requested and received a proposal from Redwing Ecological
Services, Inc. for the refurbishing and maintenance of the stormwater management
features at the North Wastewater Plant. The amount of the agreement is $12,600.
Following the refurbishing it is anticipated the Department will perform the maintenance.
Following discussion, Board Member Saegesser made the motion to approve the
professional services agreement with Redwing, second by Board Member Orem, passing
on a vote of 3-0. Director Ashack will request an adjustment from the Drainage Board.
ENGINEERING REPORTS
Jorge Lanz presented and reviewed Jeffersonville Sanitary Sewer Projects Status
Report, December 15, 2016. Jorge Lanz said the Cedarview P.S. Replacement project
is ready for the bidding process. Board Member Saegesser made the motion to authorize
the advertisement for bids for the Cedarview P.S. Replacement project, second by Board
Member Orem, passing on a vote of 3-0.
DEPARTMENT REPORT
Director Ashack presented and reviewed proposed changes to the 2017 approved
budget. The amendments are due to the Personnel Allocation and drainage expenses
were not included in the previous budget. The net change is zero. Board Member
Saegesser made the motion to approve the amended budget as presented, second by
Board Member Orem, passing on a vote of 3-0. Director Ashack next reviewed the 2016
Budget Expenses spreadsheet. He has provided a copy of a response letter to be mailed
tomorrow RE: Revised Sewer Use Ordinance and Enforcement Response Procedures.
Director Ashack provided the 2016 flow data for both plants, as well as the November
Operations Report on CD. There is a meeting scheduled with IDEM on January 12, 2017
regarding a 10 year extension. Director Ashack has been selected to participate in a
GAO study for green initiatives on long-term plans.
ATTORNEY COMMENTS - No Comments.
BOARD MEMBER COMMENTS - No Comments.
City Engineer Crouch, following review of the flow data, asked about the 10%
discrepancy. Director Ashack explained this may be due to errors in the inflow
measurement and evaporation. The 10% is normal.
December 15,2016 Sewer Board Minutes Page 3
There bein o further buhiness to come before the Board, Board Member
Saegesser ade h motion to a urn at 3:36 P.M., second by Board Member Orem,
passing on a vote o 3-0.
Mike Moore, ayor \
Dale Orem, Board Member
Bill Saegesser, Boa d mber
ATTEST:
Barbara Hollis, Secretary