HomeMy WebLinkAboutNEW PHONE SYSTEM FOR CITY HALL HAR Y
COMMUNICATIONS & CABLING
November 29, 2016
Matt Dyer
City of Jeffersonville
Jeffersonville, IN 47150
Dear Matt,
This is the final quote for the new telephone system for the city. We recommend the Sangoma
Free PBX and Yealink VolP telephones.
We will install the following equipment in your buildings.
1 Sangoma PBX300
1 System Builder Plus Software
1 Sangoma Gateway 500, 4 FXO trunk ports
93 Yealink T48G Phone, touch screen
15 Yealink T49G Camera Phone
5 Yealink Conference Phone, CP860
This quote includes touch screen phones for everyone. I have included fifteen video and five
conference phones in the quote. All phones come with an AC power adapter or they can be
powered with a PoE switch. All phones are gigabit phones.
The Gateway will allow you to have up to 4-analog lines set up as a failover that we can use for
911 calls.
This quote includes installation, programming, testing and training for your staff. We will setup
remote access for programming. We will assist in the scheduling of the porting of all the phone
numbers, including the fax lines.
This phone system will have all of the capabilities of your current phone system and many more,
including voicemail to email. This software level includes Conference Bridges, Reporting and
Park Pro.
A 25-year usage license and 1-year of upgrades included with the purchase.
Equipment $47,115.00
Installation 20,566.00
Total $67,681.00
This telephone system will utilize SIP trunks. We can go to a couple of carriers to get the bests
pricing. Time Warner Cable and Level 3 are my favorites. After the conversion, I expect your
monthly telephone service, for the offices with the new phones, to be under $1,000.00. 1 can
order the trunks for you. Based on the bills we discussed the other day, this is about
$100,000/year less than you spend today.
The monthly maintenance for the total solution will be $700/month. This is about $2,200/year
less than you are spending today.
PO Box 34183 Louisville, KY 40232 fax: 502-964-5081 502-964-5434
HAR Y
COMMUNICATIONS 6 CABLING
Please let me know if you need an official quote to take over the maintenance on the BCM's.
You were going to verify which sites may have already paid the support invoices to AT&T.
If you have the flexibility, we should install the system and do some testing with one of the same
sites.
Please call me if you have any questions.
Sincerely,
Michael D. Hardy
President
Payment Details
The equipment and labor for this project will be billed in three installments. 50% will be required
with the signed agreement. 40% will be invoiced when we reach 50% completion of the project.
Upon the completion of the project, we will bill the final 10%, Net/30. By signing below, you
agree to the terms of this agreement.
Name: V\'N'z r r�
Title: ` a
Signed:
Date:
PO Box 34183 Louisville, KY 40232 fax: 502-964-5081 502-964-5434