HomeMy WebLinkAboutJPD PROPOSAL
Alpha Energy Solutions October 31, 2016
7200 Distribution Drive
Louisville, KY 40258-2827
Voice-502-968-0121 Fax-502-968-8116
Web Site-www.alphamechanicalservice.corn Email:dale.jones@aamservice.com
To: Jeffersonville Police Department Job Name: Upgrade System from 3.8 to Niagara 4
Attn: Col. Kevin Morlan Job Number: 930503
Location: Jeffersonville IN
As per your request Alpha Mechanical is pleased to quote you an upgrade for your Tridium control
system from 3.8 to 4.0 that will allow to do away with JAVA updates
Scope of goods and services_
• Supply and install new software to upgrade(2)Vykon JACE
Product Definition:
• The Niagara 4 Supervisor is an (Internet of Things)software platform used in server-class applications.
• It makes managing all buildings at an enterprise level possible,giving facilities managers the ability to quickly
respond to problems and insights to optimize their system.
• The Niagara 4 Supervisor allows multiple Niagara-based JACE®controllers,along with other IP-based
controllers,to be networked together. It serves real-time graphical information to standard Web-browser
clients and provides server-level functions.
• These functions include centralized data logging/trending,archiving to external databases,alarming,dash
boarding,system navigation,master scheduling,database management,and integration with other
enterprise software applications through an XML interface(oBIX standard).Also,it provides a
comprehensive graphical engineering toolset for application development.
Accu tion and Exclusions,
• Excludes any cutting painting or patching
• Does not include any repairs to existing equipment
• Does not include any program changes
• No overtime. All work to be performed during normal business hours,Monday through Friday,7:00am-
3:30pm.
We propose hereby to furnish material and labor—complete in accordance with these specifications,for the sum of:
Two Thousand Two Twenty Nine and 00/100 Dollars[$2,229.00]
Payable as follows: FOR PROJECTS WITH A QUOTED PRICE OF$20,000.00 OR MORE,UPON EXECUTION OF PROPOSAL, ALPHA ENERGY
SOLUTIONS.WILL REQUIRE A 50%DEPOSIT TO COVER MOBILIZATION AND PROCUREMENT OF MATERIALS. UPON COMPLETION OF JOB,ALPHA
ENERGY SOLUTIONS WILL REQUIRE THE REMAINDER TO BE PAID WITHIN 30 DAYS.
All material is guaranteed to be as specified. All work to be completed in a workmanlike manner according to standard practices. Any alteration or deviation from above
specifications involving extra costs will be executed only upon written orders,and will become an extra charge over and above the estimate. All agreements contingent
upon strikes, accidents or delays beyond our contr Is. Owner to carry fire, tornado, and other necessary insurance. We are fully covered by General Liability and
Workman's Compensation Insurance. Note: This posal may be wi drawn by us if not accepted within 30 days.
Warranty:The customer should be made aware at�y warranty work c mpleted by Alpha Mechanical Service,Inc.will be billed direct to the customer upon
completion.ALPHA ENERGY SOLUTIO ' 1 fil,necessary pape with the manufacturer/warranty company,etc. When ALPHA ENERGY SOLUTIONS
receives credit from the manufacturer/warm cpmpany for the part(s)t are covered under warranty,this credit will be passed to the customer as a credit memo on their
acccunt. Credits to the customers may of o Set what was original inv iced to the customer,and therefore the customer is responsible for
Authorized Signature rued Signature
Name: N/A Name: Dale Jones
Phone: Phone:502-974-0729
Title: Title:Controls Foreman
Acceptance of this ro s —The pric', specifications and conditions are satisfactory and are hereby accepted. You are authorized
to do the work as s ec le . Pay made as outlined above. Please sign and return or fax.
Signature: Date: ��"2
* alpha
Mechanical Service, Inc,
First In Ovality*First)n Service-First For You
Forfnerty A&A Mechanical Service,Ina
PREVENTIVE MAINTENANCE AGREEMENT
FOR
JOB SITE: BRA' 'fo:
Jeffersonville Police Dept. Jeffersonville Police Dept.
Attn- Kevin Mylan Attn: Kevin Morlan
(812) 283-66-33 (812) 283-663.3
2218 Fast 10"h Street 2218 East 10"' Street
Jeffersonville, IN 47134) Jeffersonville, IN 47130
The Agreement Price is S11-1,471.00 Per Year, Parable S13,471.04) Per Year. This Agreement
Is Effective From ;Noe ember 1, 2016 And Shall Be Renewed On A YearTo Year Basis Unles!
1301 Day Written Notice As Provided t1crein.
Cancelled By Either PartN. Willi A Thir,4
CUSTOMER ACCEPTANCE PRESENTED BY ALPHA
MECHAN AE SERVICE, W.
(t}tic OV 110111 nifltcobstvgwry (TNPc or print name If w-nivr)
Date: Date: November 22.2016
APPROVED BY ALPHA MECHANICAL
SERVICE,INC.
Signature:
kga,,Lets,A
(Type(is'Vrint name of-signer)
Date: November 22,2016
PROPOSAL NO.: 929 19-3CG
7200 Distribution Drive • Louisville,KY 40258-2827
Toll-Free:(888)212-6324 Office:(502)968-0121 a Fax:(502)968-8116 9 www.alphamechanicalservice.cow,,
Yo�ur I!Enc�rgy Suillutiio�n!s Rravicicaw
PREVENTIVE MAINTENANCE AGREEMENT
SUPPLEMENTAL CONDITIONS
1. This agreement provides for preventive maintenance in accordance with th(
"Schedule of Services" on all equipment listed on the "EQUIPMENT LIST" anc
according to the procedures detailed on the following pages.
2. This agreement provides for priority service. ALPHA Mechanical Service, Inc. wil.
respond to the Customer's request for emergency service before providing service tc
any customer who (toes not have a Service Agreement.
3. All miscellaneous service materials such as lubricants, cleaning materials, etc
required for the performance of Y.M. work are included in this agreement. All truck
costs, mileage and expenses required for the performance of P.M. work are includes
in this agreement.
4. Any repairs or emergency responses that may be required will be invoiced at special,
contract customer rates.
5. upon completion of each P.M. or inspection service, ALPHA Mechanical Service, Inc
will provide the Cu stoner with a detailed report of the work performed, corrections
made and any recommended corrective action.
6. Any service work er parts required by the Customer beyond that which is covered
under this Agreement will be billed at our current special Service Contract rates.
Page 2 of 16
PREVENTIVE MAINTENANCE AGREEMENT
EQUIPMENT TO BE SERVICED
QTY. MANUFACTURER MODEL N0. DESCRIPTION LOCATION
28 FHP ES025-1VTC-FLT-AB Heat Pump
1 Greenheck RVE-35-36P-30H-7.5 ERU Roof
4 Kolpak PC199LOP Refrigeration Roof
4 Twin City Exhaust Fans Roof
3 Electric hanging
heaters
lee Machine
1 Bell and Gosset}: Filter Pump
Building —
iAutomation S stern
Page 3 of 16
PREVENTIVE MAINTENANCE AGREEMENT
SCHEDULE OF SERVICES
EQUIPMENT JAN FEB IMAR APR MAY _JUNE JULY AUG SEPT OCT . NOV DEC
Roof Top Units, cc FC PF FC
Heat Pump& Air PF
Handier
Refrigeration & cc Pm
lee Machine EC
Pm
Exhaust Fans BC
PM
................ T.-M
Building PM PMPM PM
--Automation -—---- .................
Al=ANNUAL INSPECTION FS=FILTER SERVICE
AT_=ACID TEST __ HC=HOOD CLEANING
BC=BELT CHANGE OA=OIL ANALYSIS
CA=COMBUSTION ANALYZATION OC=BOILER YEARLY TEARDOWN
CC=CONDENSER OR COLL CLEANING PF=PM AND FILTER CHANGE
CRS=CUSTOMER REMOVES HEADS PM=OPERATIONAL INSPECTION
CS=CALIBRATION SERV ICE PT=PRESSURE TEST
CT=CHEMICAL TREATMENT RA=REFRIGERANT ANALYSIS
DC=DESCALING AND CORE CLEANING SD=SHUTDOWN
EC=EVAPORATOR CLEANING SU=START-UP
EDD=EDDY CURRENT TA=TUBE ANALYSIS
ET=EFFICIENCY TESTII'G TB=TUBE BRUSHING
FC=FILTER CHANGE TC TEST AND CERTIFICATION
S
FO=FIELD OIL ACID TET TC
=VIBRATION ANALYSIS
Page 4 ot' 16
PREVENTIVE MAINTENANCE AGREEMENT
SCHEDULE OF WORK, WATER SOURCE HEAT PUMP
1. Completely check fluid cooler(cooling tower)operation.
2. Check make-up valve and adjust water level as necessary.
3. Check suction screen for restrictions and clean as necessary.
4. Check blower wheel condition and remove debris as neeessarv.
5. Check belts and adjust as necessary.
6. Check bleed for restrictions.
7. Check recirculating,pump(s)flow and condition.
8. Check aquastat and adjust as necessary.
9. Check fan motor and record operating amps.
10. Completely check heating boiler operation (when in operation).
11. Check relief valve.
12. Check all safety controls.
13. Check all operating controls.
14. Check pilot system.
1.5. Check burner condition and proper combustion.
16. Visually inspect for gas leaks from boiler to closest shutoff.
17. Visually inspect flue and fresh air vents.
18. Inspect and lubricate all pumps, motors and bearings in mechanical area per
manufacturer's instructions.
19. Check and record closed system temperature and pressures.
20. Assure proper closed system make up.
21. Inspect starters and electrical disconnects and tighten electrical connections w
required.
22. Check all safety and operating controls.
23. Furnish inspection report and advise of any abnormal conditions or necessary repairs.
Page 5 of 16
PREVENTIVE MAINTENANCE AGREEMENT
SCHEDULE OF WORK, WATER SOURCE HEAT PUMP
(CONTINUED)
Annually:
1. Enable(start) heating boiler in the fall and record all temperatures and pressures.
2. Secure heating boiler in the spring as weather conditions permit.
3. Thoroughly test, inspect each individual water source heat pump unit and recorc
indoor coil and water side coil entering and leaving temperatures.
4. Clean pressure reducing valve screen.
5. Replace individual unit air filters 141 time(s) per year.
6. Boiler to lay up wet in cooling season.
Page 6 of 16
PREVENTIVE MAINTENANCE AGREEMENT
SCHEDULE OF WORK, VENTILATION EQUIPMENT
1. Lubricate motors and bearings as needed.
2. Inspect for excessive noise and/or vibration.
3. Inspect blower wheel,shaft and belts for wear, replace annually.
4. Inspect filters and clean or replace where applicable.
Page 7 of 16
PREVENTIVE MAINTENANCE AGREEMENT
SCHEDULE OF WORK, REFRIGERATION EQUIPMENT
1. Clean condenser coils I1 I time(s) per year.
2. Clean evaporator c(Als I1) time(s)per year.
3. Inspect fan blades and blower wheels.
4. Clean drain pans.
5. Inspect motors and bearing, lubricate as needed.
6. Inspect for excessive noise and/or vibration.
7. Inspect defrost cycles.
8. Inspect defrost heaters.
9. Inspect thermostat rind adjust if necessary.
10. Inspect drain pan heater.
11. Inspect refrigerant pressures.
12. Inspect for refrigerant leaks.
13. Inspect electrical connections.
14. Inspect safety controls.
15. Inspect cycle controls.
Page 8 of 16
PREVENTIVE MAINTENANCE AGREEMENT
SCHEDULE OF WORK, ICE MACHINE
1. Clean condensing coil(air cooled only) I I time(s) per year.
2. Inspect fan motor and lubricate(air cooled only).
3. Clean and sanitize el,,aporator I 1 I time(s) per year.
4. Inspect drain pan and drain line.
5. Perform six step procedures.
6. Inspect for excessive noise and/or vibration.
7. Inspect pressure drop on water filter.
8. Inspect electrical connections.
9. Inspect for refrigerant leaks.
10. Inspect all safety controls.
Page 9 of 16
PREVENTIVE MAINTENANCE AGREEMENT
SCHEDULE OF WORK, UNITARY EQUIPMENT
1. Condenser coil will be inspected for heat transfer, loss.
2. Blower wheels and fans will be inspected.
3. Refrigerant will be checked for proper charge.
4. Exposed ductwork will be visually inspected for leaks and proper insulation.
5. Belts and pulleys wiill be inspected.
6. Thermostats will be inspected.
7. Motors and bearings will be lubricated as required.
8. Controls and safeties will be tested.
9. Condensate drains will be checked.
10. Crankcase heaters will be inspected.
11. Relays and contactors will be inspected.
12. Unit wiring and ele+.trical disconnects will be inspected.
13. Economizer operation will be inspected.
1.1. Temperatures and pressures will be recorded.
15. Evaporator coils will be inspected.
16. Air filters will be changed 141 time(s) per year.
17. Condenser coils will be washed III time(s) per year.
18. A report will be submitted after each inspection to the owner's representative
detailing the work performed and noting any abnormal conditions.
Page 10 of 16
PREVENTIVE MAINTENANCE AGREEMENT
SCHEDULE OF WORK, AIR HANDLER
1. Inspect fan/blower assembly.
2. Lubricate fan/blower bearings per manufacturer's recommendations.
3. Inspect belts and sheaves and adjust as required.
4 Inspect electrical wiring and tighten connections as required.
5. Inspect condition and check operation of fan motor contactor/starter.
6. Inspect cooling andor heating coils.
7. Record entering ansa leaving coil temperature(s).
8. Record fan/blower motor current consumption (amp draw).
9. Record manometer readings, if installed.
10. Check timeclock settings and day/night thermostat set points as required.
11. Inspect outside air intake screen.
12. Inspect economizer operation,where applicable.
13. Visually inspect dampers, linkages and lubricate as required.
14. Inspect condensate drain pan.
15. Check and calibrate all zone thermostats.
16. Air filters will be replaced 141 time(s) per year.
17. Condenser coils will be washed I 1 I time(s) per year.
18. Furnish inspection report and advise of any abnormal conditions or necessary, repairs.
Page 11 of 16
PREVENTIVE MAINTENANCE AGREEMENT
SCHEDULE OF FORK, PUMPS
1. Inspect for vibrations, unusual noises, odors, etc.
2. Lubricate motor bearings.
3. Visually inspect system for leaks in piping, flange connections, etc.
4. Lubricate pump bearings.
5. Inspect motor windings for dirt buildup.
6. Visually inspect coupling.
7. Measure operating amperage and record readings.
Page 12 of 16
PREVENTIVE MAINTENANCE AGREEMENT
SCHEDULE OF WORK, AUTOMATIC TEMPERATURE CONTROLS
Boiler& Chiller Controls:
1. Check and calibrate:all controllers.
2. Check all control valves and wiring.
3. Check all immersion and outdoor elements.
4. Check all relays and terminal connections.
5. Check voltages to controlled devices.
6. Check all auxiliary devices.
Control Panel:
1. Check and calibrate: all controls.
2. Check all solid state drives.
3. Check primary and secondary transformer voltages.
4. Check all relay and terminal connections.
S. Check all auxiliary devices.
Room Terminal Unit Cont►•ols:
1. Check and calibrate:all room controls.
2. Check all control valves and wiring.
3. Check operation of all auxiliary devices.
Page 13 of 16
PREVENTIVE MAINTENANCE AGREEMENT
SPECIAL SERVICES/CONDITIONS
• This is to also include the building automation system and software. This will be
checked 4 times a year.
• The PMA contract is $8,471.00,with an additional prepaid labor and material
amount of$5,000.01) for a total of 513,471.00
• A monthly spread sheet will be sent to reflect the monies spent.
• In the event the entire reserve of$5,000. 00 is used we will revisit for additional
reserve or bill per job on a time and material basis.
• Any unused monies from said reserve will either be refunded or rolled over as a
credit for the next I'M Service.
• Actual PM contract is from November 2016-December 2017. The additional month
is to accommodate the customer's fiscal year and to provide an immediate cleaning
of the equipment hzased on its current condition.
• Alpha will follow up 90 days prior to the end of contract to discuss renewal of PM
for 2018.
• Labor rates:
o Straight time=$85.00/hr(Monday -- Friday, 7:30am—4:00pm).
a Time and one-half
$I 17.50/hr(Monday,— Friday,4:00pm 7:30am, Saturday_all day 12:00am
11:59pm).
Double time =$158.00/hr(Sunday— all day 12:00am_ 11:59pm).
o Truck Charge=$55.00 per day, per truck.
Holidays arc! New Year's Day,Memorial Day,O'of July, Labor Day,
Thanksgiving, clay after Thanksgiving;, and Christmas Day,
U All holidays are double time rate except for Labor Day. Labor Day is triple
time rate($237.00 per hour).
Page 14 of 16
GENERAL CONDITIONS
1. Acceptance of this Preventive Maintenance Agreement shall in noway bind Seller tc
make corrections, replacements or repairs necessitated by (a) Purchaser's improper
operation or misuse of the equipment or systems, (b) by negligence of others, or(c) b�
faulh,design of the equipment or systems.
2. Seller shall not be required under this Preventive Maintenance Agreement to make
safety tests or to install new attachments or additional controls or equipment
recommended or directed by any insurance company, laboratory or governmenta
authority.
3. The ALPHA MECHANICAL SERVICE, INC. Preventive Maintenance Agreement
does not include the maintenance, repair or replacement of recording or portably
instruments, electrical disconnect switches, casing or cabinets, ductwork, insulation of
any equipment no4 covered by this Agreement. This Agreement does not cover
damage from freezing, corrosion, electrolysis, drain stoppage or plumbing beyond
equipment, gas lines, domestic water lines, non-moving part of heating, cooling and
ventilating equipment, such as ductwork, boiler shell, tubes and refractory material,
tower fill and other like items, unless specifically included.
4. Seller agrees to replace any workmanship, which is disclosed within a period of Y
days after the performance thereof to be defective. Seller will warrant materials and
parts only to the extent, if any, the same are warranted by the supplier thereof.
suppliers being defined to mean the supplier of Seller, unless specified under
Supplemental Conditions, page 2. All warranties on equipment are to be extended tc
Seller.
5. Purchaser agrees to provide reasonable means of access to all equipment covered b)
this Agreement.
6. In the event any alternations, additions, adjustments or repairs are made by other
without Seller's written consent, Seller may, at its option, terminate this Agreement
pursuant to not less than three (3)days advance written notice.
7. In the event Seller is required to make emergency calls, repairs and/or replacement
under the ALPHA MECHANK`AL SERVICE, INC. Agreement occasioned by
Purchaser's improper operation or misuse of the equipment, or by fire, explosion.
flooding, the elements, strikes, labor troubles, vandalism, riots or civil commotion, or
by any other cause beyond Seller's control, Purchaser shall reimburse Seller for such
emergency calls, repairs and/or replacements in accordance with the Seller's then
current rates for performing such services.
Page 15 of 16
8. Seller's liability for injury to persons or damage to property shall, in any event, br
limited to that caused directly by its negligence. Seller shall not be liable, however, or
any account, for any damage or loss to Purchaser resulting from busines,,
interruption, inconvenience, loss of profits, or special, indirect or consequentia
damage. Seller shall not be deemed to guarantee or warrant the continuing operation
or operating efficiency of the EQUIPMENT COVERED, nor shall Seller be Gable for
any breakdowns thereof or for any damage to any property of the Purchaser not
covered by this Agreement resulting from any breakdowns in or operation mishaps of
the equipment COVERED, provided, however, that nothing contained in this
Paragraph shall be deemed to release Seller from the performance of its services and
obligations under this Agreement.
9. Should any payment due by Purchaser become thirty (30) days or more delinquent
Seller may terminate this Agreement by written notice, and all monies owed Seller b)
Purchaser shall be immediately payable upon demand.
10. This Agreement is riot transferable or assignable.
11. Purchaser agrees to accept the judgment of Seller as to the best means and methods tc
be employed for any corrective or repair work necessary.
12. This Agreement shall remain in effect as herein provided unless either party shal
furnish the other written notice of termination no later than thirty (30) days prior t(
the end of any yearly period of the Agreement. Deletion, addition or depreciation of'
equipment and/or change in Seller's cost may cause a change in contract price. Thirt)
(30) days advance notice of any such change will be given in writing to Purchaser and
Purchaser shall have the right to terminate if such change is not acceptable.
13. There are no conditions, understandings or agreements except those contained in thi!
Agreement, and there shall be no modifications, alterations or amendments thereof it
any respect unless made in writing and designed by both parties hereto.
1.1. ALPHA MECHANICAL SERVICE, INC. shall be paid within thirty (30) days of the
invoice date. A service charge of 1'/:% per month, or 18% annually, will be charged
on all accounts over thirty (30) days old.
SERVICFAIM,%(;REFN1EN rSTMA
Page 16 of 16