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HomeMy WebLinkAboutOCTOBER 20, 2016 CITY OF JEFFERSONVILLE SANITARY SEWER BOARD MINUTES OF OCTOBER 20, 2016 The Sanitary Sewer Board of the City of Jeffersonville, Indiana met in regular session on Thursday, October 20, 2016 at 3:00 P.M in the City Hall Mayor's Conference Room. Mayor Moore called the meeting to order at 3:00 P.M. Board Members present are Mike Moore, Bill Saegesser and Dale Orem. Also present are Utility Director Len Ashack, Board Attorney Scott Lewis, City Attorney Les Merkley, Utility Billing Office Manager Elisha Dale, Controller Heather Metcalf, City Engineer Andy Crouch, City Councilperson Lisa Gill, Jorge Lanz representing Jacobi, Toombs, and Lanz, John Herriford representing Strand Associates, and Secretary Barbara Hollis. Board Member Saegesser made the motion to approve the agenda with the addition of Steve Webb under New Business second by Board Member Orem, passing on a vote of 3-0. The minutes of the October 6, 2016 meeting were presented for approval. Board Member Orem, made the motion to approve the minutes as presented, second by Board Member Saegesser, passing on a vote of 3-0. CONTROLLER'S REPORT Controller Metcalf presented the claim list in the amount of $292,295.81. Board Member Saegesser made the motion to approve the claim list as presented, second by Board Member Orem, passing on a vote of 3-0. Board Member Saegesser asked about the sludge removal expense and when it would end. Director Ashack explained that the compost facility is in operation now, it is just a matter of getting the compost distributed. He added the compost is a good mixture. Manager Dale presented the Adjustment Certificate dated October 18, 2016 in the amount of $-115,643.38 Sewage, $-1,976.79 Drainage. Board Member Orem, saying he has had all his questions answered, made the motion to approve the Certificate as presented, second by Board Member Saegesser, passing on a vote of 3-0. OLD BUSINESS Director Ashack presented the proposed 2017 budget for the Department at the last meeting, and has answered questions. He feels the budget is more than realistic. Board Member Orem made the motion to approve the 2017 budget as presented, second by Board Member Saegesser, passing on a vote of 3-0. October 20, 2016 Sewer Board Minutes Page 2 NEW BUSINESS Director Ashack reviewed a Memorandum he provided the Board regarding the purchase of a Bridgeport EX Track Milling Machine for $12,800 delivered. A new machine would cost from $36,000 to $39,000. He feels it would be an asset to have this machine available to do the work "in house". This machine is of good quality at a good price and he has the staff to operate it. Board Member Saegesser asked if this would be the first step in having a machine shop. Director Ashack relied yes. Board Member Orem made the motion to approve the purchase of the refurbished milling machine, second by Board Member Saegesser, passing on a vote of 3-0. Director Ashack said the lease documents for the CUES Camera Truck and the Mini-Excavator will be ready for signatures. Mayor Moore will sign the documents between 9:00 and 10:00 AM on October 21 st. Director Ashack reviewed proposals for the milling and paving of Coopers Lane. Board Attorney Lewis said at this level three quotes are needed. Mayor Moore said he has had may complaints and people have come to the Board of Public Works regarding the condition of Coopers Lane. Following discussion, Mayor Moore said Coopers Lane is a safety issue and declares the repairs an emergency. Board Member Orem made the motion to award the work to Dan Cristiani Excavating Co., Inc. for the proposal of $37,400, second by Board Member Saegesser, passing on a vote of 3-0. Board Attorney Lewis noted the Board had previously approved the purchase of property at 1219 Cedarview for $38,250. He has found the mortgage payoff is $36,550.96, with the taxes and 1/2 of the sewer lien bringing the total $1,197.13 above the approved purchase price to obtain a clear title. Board Member Orem made the motion to increase the purchase price for the property $1,197.13, second by Board Member Saegesser, passing on a vote of 3-0. Board Member Saegesser appreciates Board Attorney Lewis' attention to detail. Steve Webb appeared before the Board with a map showing property the City owns that is adjacent to property he owns. Mayor Moore explained the property has no frontage on Utica Pike. Steve Webb explained his proposal for the use of the property, asking if the City would consider leasing it to him. The appraisals came in too high for him to consider purchasing the property. Board Attorney Lewis asked if the zoning was appropriate for the intended use. Other questions were raised. The Board will look further into the proposal. ENGINEERING REPORTS - No reports this meeting. DEPARTMENT REPORT Director Ashack has provided the September Operations Report on CD. No additional comments have been received from EPA regarding the Sewer Use Ordinance Changes. Director Ashack next informed the Board of a user that has a categorical October 20, 2016 Sewer Board Minutes Page 3 discharge. A notice of violation has been issued. A 264 unit apartment complex has been proposed. Capacity should not be a problem. A phone call has been received from Jason House of IDEM regarding a complaint. Jorge Lanz feels IDEM said years ago that this is a point of discharge issue. Board Member Saegesser feels nothing can be done about this. Director Ashack feels it is a storm water issue. ATTORNEY COMMENTS - No Attorney comments. BOARD MEMBER COMMENTS Board Member Saegesser asked if the title issues have been resolved. Jorge Lanz will work with Board Attorney Lewis on this. Board Member Saegesser asked about drainage issues. Manager Dale is working on this. Board Member Saegesser next asked when IDEM and EPA are coming. Director Ashack has been told the permit will be issued by November 30. Board Member Saegesser said there is a need to push this. Mayor Moore suggests Director Ashack call and give a push. Director Ashack will call. There being no further business to come before the Board, Board Member Saegesser made the motion to adjourn at 3:51 P.M., second by Board Member Orem, passing on a vote of 3-0. The meeting scheduled for November 3 is cancelled due to a l4Moor k f 'The next 'Oeting is scheduled for November 17, 2016. or 'Dale Orem, Board Member `' ltww G"" / A-I/�-� Bill Saegesser, Board ember ATT T: Barbara Hollis, Secretary