HomeMy WebLinkAboutSEPTEMBER 15, 2016 CITY OF JEFFERSONVILLE
SANITARY SEWER BOARD
MINUTES OF SEPTEMBER 15, 2016
The Sanitary Sewer Board of the City of Jeffersonville, Indiana met in regular
session on Thursday, September 15, 2016 at 3:00 P.M in the City Hall Mayor's
Conference Room. Mayor Moore called the meeting to order at 3:00 P.M. Board
Members present are Mike Moore, Bill Saegesser and Dale Orem. Also present are Utility
Director Len Ashack, Board Attorney Scott Lewis, Utility Billing Office Manager Elisha
Dale, Controller Heather Metcalf, City Councilperson Lisa Gill, Jorge Lanz representing
Jacobi, Toombs, and Lanz, John Herriford representing Strand Associates, Wes
Christmas representing Clark Dietz Inc., and Secretary Barbara Hollis.
Board Member Orem made the motion to approve the agenda as presented
second by Board Member Saegesser, passing on a vote of 3-0.
The minutes of the September 1, 2016 meeting were presented for approval.
Board Member Saegesser, made the motion to approve the minutes as presented,
second by Board Member Orem passing on a vote of 3-0.
CONTROLLER'S REPORT
Controller Metcalf presented the claim list in the amount of $768,577.01,
requesting the addition of a claim in the amount of$4,140.00. Board Member Saegesser
made the motion to approve the claim list with the additional claim for a new total of
$772,717.01, second by Board Member Orem, passing on a vote of 3-0.
Manager Dale presented the Adjustment Certificate dated September 13, 2016 in
the amount of$-13,811.05 Sewage, $-122.85 Drainage. Board Member Saegesser made
the motion to approve the Certificate as presented, second by Board Member Orem,
passing on a vote of 3-0.
OLD BUSINESS
Board Member Saegesser made the motion to remove the tabled updating of the
Sewer Service Area Master Plan from the agenda, second by Board Member Orem,
passing on a vote of 3-0.
Director Ashack noted the North WWTP Storage Building is complete and the
invoice for the River Ridge share has been delivered.
September 15, 2016 Sewer Board Minutes
Page 2
Director Ashack next noted that the Lease/Purchase documents for the Xcavator
Hydro Excavator have been completed and signed. The equipment will be in service and
can be seen at Watt and 10th on Monday.
NEW BUSINESS
Director Ashack said the estimate from Jacobi, Toombs and Lanz for the original
Phase II project, Ewing Lane and Arctic Springs Force Main Relocation and Interceptor
Replacement project was $1.9 for Sewer and $730,000 for Drainage. Jorge Lanz
explained the Drainage estimate is now 25% higher. This has not been presented to the
Drainage Board. As the Financial Capability report has been forwarded, Board Member
Saegesser feels this project should be deferred until word is received from IDEM and
EPA. Director Ashack said the Region 5 Director Jack Bajor did confirm receipt of the
letter and assessment. Comments were that it was well done and contained valuable
information. He would expect to hear from them very soon. There is some hope for relief.
Director Ashack reviewed the procedure. Engineer Crouch asked for the time frame for
the Drainage Board. Director Ashack explained it depends on how hard the EPA pushes.
Board Member Orem voiced concern for financing. Jorge Lanz will get with Engineer
Crouch regarding the Drainage Board. Director Ashack next reviewed what has to be
completed. Board Member Saegesser would like to get EPA and IDEM representatives
to come to Jeffersonville. Director Ashack feels we should insist on it.
ENGINEERING REPORTS - No reports this meeting.
DEPARTMENT REPORT
Director Ashack has provided the August Operations Report on CD. The Financial
Capability Assessment has been submitted to IDEM and EPA. The drainage fees in the
combined sewer area will be discussed at a later date. Director Ashack had a
conversation with Jack Bajor regarding comments on the Sewer Use Ordinance Changes
and was told to expect word in two weeks.
ATTORNEY COMMENTS
Board Attorney Lewis said the Cedarview Property has not yet closed. He
reminded the Board of the Executive Meeting for Friday at 10 A.M.
BOARD MEMBER COMMENTS - No Board Member Comments.
September 15, 2016 Sewer Board Minutes Page 3
There ng no further business to come before the Board, Board Member
Saegessrre, Mayor the motic to adjourn at 3:24 P.M., second by Board Member Orem,
passing of 3-0. T next meeting is scheduled for October 6, 2016.
Mike Mo
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Dale Orem, Board Member
Q'I'L S2-�
Bill Saegesser, Boarda ber
ATTEST:
Barbara Hollis, Secretary