HomeMy WebLinkAboutSEPTEMBER 1, 2016 CITY OF JEFFERSONVILLE
SANITARY SEWER BOARD
MINUTES OF SEPTEMBER 1, 2016
The Sanitary Sewer Board of the City of Jeffersonville, Indiana met in regular
session on Thursday, September 1, 2016 at 3:00 P.M in the City Hall Mayor's Conference
Room. Mayor Moore called the meeting to order at 3:00 P.M. Board Members present
are Mike Moore, Bill Saegesser and Dale Orem. Also present are Utility Director Len
Ashack, Board Attorney Scott Lewis, Utility Billing Office Coordinator Jackie Langdon,
Controller Heather Metcalf, City Councilperson Lisa Gill, Jorge Lanz representing Jacobi,
Toombs, and Lanz, Adam Dickey representing HMB Engineers, and Secretary Barbara
Hollis.
Board Member Orem made the motion to approve the revised agenda, second by
Board Member Saegesser, passing on a vote of 3-0.
The minutes of the August 17, 2016 meeting were presented for approval. Board
Member Orem, made the motion to approve the minutes as presented, second by Board
Member Saegesser passing on a vote of 3-0.
CONTROLLER'S REPORT
Controller Metcalf presented the claim list dated September 1, 2016 in the amount
of$475,522.41. Director Ashack explained the POSCO capacity fee refund in the amount
of $7,132.76. Following discussion Board Member Orem made the motion to approve
the refund request, second by Board Member Saegesser, passing on a vote of 3-0.
Following the answer regarding a claim, Board Member Saegesser made the motion to
approve the claim list including the refund for a new amount of $482,655.17, second by
Board Member Orem, passing on a vote of 3-0.
Coordinator Langdon presented the Adjustment Certificate dated August 29, 2016
in the amount of$-35,652.17 Sewage and$-681.89 Drainage. Board Member Saegesser,
noting most of the amount is due to certifications, made the motion to approve the
Certificate as presented, second by Board Member Orem, passing on a vote of 3-0.
OLD BUSINESS
The updating of the Sewer Service Area Master Plan remains tabled.
Director Ashack reported the construction of the North WWTP Storage Building is
complete. Landscaping is underway. He encouraged all to go see the building.
September 1, 2016 Sewer Board Minutes Page 2
NEW BUSINESS
Director Ashack explained the purpose and need by the department for an
Xcavator Hydro Excavator. Proposals were presented and reviewed. A lease purchase
for the equipment has been approved by TCF Equipment Finance. Board Member
Saegesser said he has reviewed the information and feels the H & H Construction
Services, Inc. proposal is a good deal. Board Member Saegesser then made the motion
to approve the lease purchase for the equipment, also approving Mayor Moore to sign
the documents, second by Board Member Orem, passing on a vote of 3-0.
ENGINEERING REPORTS
Jorge Lanz presented and reviewed Jeffersonville Sanitary Sewer Projects Status
Report, September 1, 2016. There followed general discussion.
DEPARTMENT REPORT
Director Ashack has emailed a proposed letter of Financial Capability Assessment
to the Board stating the need to get it finalized and sent to IDEM and EPA. Director
Ashack will sign the permit letter with the Attorney signing the cover letter. Board Member
Saegesser made the motion to approve the submittal to the proper agencies, second by
Board Member Orem, passing on a vote of 3-0. The document will be made public once
it is submitted. Included in the packet is a copy of an unsolicited letter from Hexagon
Technologies, Inc. (Polymer Supplier) congratulating the team for the outstanding
performance of the belt press and the entire plant. Director Ashack said this is
impressive. Director Ashack next said he had a meeting with Walsh Construction
regarding the Boulder Creek/Brook Hollow sewer issues. When Lancassange Creek
floods the wet lands go under water. The problems in the area were reviewed. Again
there have been no additional comments received from EPA regarding the Sewer Use
Ordinance changes.
ATTORNEY COMMENTS
Board Attorney Lewis informed the Board he has all the necessary paperwork on
the Cedarview property. Closing will be next week. He also said the mediation date is
September 27. Director Ashack noted the need for an Executive Session. Board Attorney
Lewis will give appropriate notice for an Executive Session for September 16, 2017 at
10:00 AM in the Mayor's Conference Room.
BOARD MEMBER COMMENTS - No comments
September 1, 2016 Sewer Board Minutes Page 3
TherLdethe
urth r business to come before the Board, Board Member
Saegesse tion adjourn at 3:25 P.M., second by Board Member Orem,
passing o Th next meeting is scheduled for September 15, 2016.
Mike Moor , Mayor
Dale Orem, Board Member
S
Bill Saegesser, Bo ty
ember
ATTEST
Barbara Hollis, Secretary