HomeMy WebLinkAbout2016-R-9 THE JEFFERSONVILLE REDEVELOPMENT COMMISION
STATE OF INDIANA
2016-R- 9 _
RESOLUTION ADOPTING CREDIT CARD CRITERIA FOR THE
JEFFERSONVILLE DEPARTMENT OF REDEVELOPMENT CREDIT CARDS
WHEREAS, the Jeffersonville Redevelopment Commission ("the Commission") is
the statutory governing body for the Department of Redevelopment; and
WHEREAS,pursuant to Resolution No. 2012-R-3, the Commission authorized the
use of credit cards for the Director of the Department of Redevelopment;and
WHEREAS,it is in the best interest of the citizens and taxpayers of the City of
Jeffersonville that criteria be established for the use of credit cards for the Department of
Redevelopment;
NOW,THEREFORE, IT IS HEREBY RESOLVED that the Jeffersonville
Redevelopment Commission does hereby adopt the following criteria for use of the
Department of Redevelopment credit card:
1. The Commission as governing board has previously authorized credit card use
through Resolution No. 2012-R-3, that was approved in the minutes;
2. Issuance and use should be handled by an official or employee designated by the
board;
3. The purposes for which the credit card may be used must be specifically stated in
the ordinance or resolution;
4. When the purpose for which the credit card has been issued has been
accomplished, the card should be returned to the custody of the responsible
person;
5. The designated responsible official or employee should maintain an accounting
system or log which would include the names of the individuals requesting usage
of the cards, their position, estimated amounts to be charged, fund and account
numbers to be charged, and the date the card is issued and returned;
6. Credit cards should not be used to bypass the accounting system. One reason
that purchase orders are issued is to provide the fiscal officer with the means to
encumber and track appropriations to provide the governing board and other
officials with timely and accurate accounting information and monitoring of the
accounting system;
7. Payment should not be made on the basis of a statement or a credit card slip
only. Procedures for payments should not be different from any other claim.
Supporting documents such as paid bills and receipts must be available.
Additionally, any interest or penalty incurred due to late filing or furnishing of
documentation by an officer or employee should be the responsibility of that
officer or employee;
8. If properly authorized, an annual fee may be paid;
9. All costs incurred and charged with credit cards shall be directly related to City
business and shall not be personal in nature. A reasonable "tip" or"gratuity"
may be paid by credit card where service has been provided.
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Approved and signed by me this 3 day of�AA21�Af2016.
R. Mo y S mg, Pre ' t
ATTEST-
WY
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BEFORE THE REDEVELOPMENT COMMSSIt?N
JEFFERSONVILLE, INDIANA
RES01 I,MC)N NC). 3
A RESQLUTIC1 ]TI-I( R.IZING ISSUANC E
OF CREDIT CARD 'ITQ AjNr1, DIRECTOR
Whereas, the.je fersomille Redevelopment Commission employs an
Executive 'Director C Directo e) to manage, oversee and direct the daily
operation; of the Department of Redevelopment,and
Whereas, at times there the need for the Director to pay certain
expenses related to business of the Commission and the Department of
Redevelopment; and
Whereat;, the Jeffessonville 'City Council has previously adopted an
Ordinance authorizing the issuance of credit cards to certain department heads
including the Director; and
Whereas, the Commission believes the Director should have the use of
a credit carol for the payment of certain expenses related to the business of the
Commission and the Department of Redevelopment;
Now, Therefore It Is Hereby Resolved that Commission hereby
concurs the Jeffersonville Cita- Council that tile. I)irecto>r, as a dt4 department
head, should be issued a credit card,and
It Is Further Resolved that the Director is hereby authorized to use the
credit card for legitimate expenses related to the business cif the Commission
and the Department of Redevelopment as long as said chaises are iternized an
consistent with the procedures and requirements set forth by the Jeffersonville
Cite Council, the Indiana State Board of Accounts and Indiana law.
SU ADOPTED this, day of February,2012.
Jeffersonville Redevelopment Conn iissi o
Online ,-. -'raat
By:
MiHutt: President
ATM i.LJ ST
Prepared by:
Les D. Nfee icy
City attorney