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HomeMy WebLinkAboutAUGUST 4, 2016 CITY OF JEFFERSONVILLE SANITARY SEWER BOARD MINUTES OF AUGUST 4, 2016 The Sanitary Sewer Board of the City of Jeffersonville, Indiana met in regular session on Thursday, August 4, 2016 at 3:00 P.M in the City Hall Mayor's Conference Room. Mayor Moore called the meeting to order at 3:00 P.M. Board Members present are Mike Moore, Bill Saegesser, and Dale Orem. Also present are Utility Director Len Ashack, Board Attorney Scott Lewis, Utility Billing Office Manager Elisha Dale, Controller Heather Metcalf, City Councilperson Lisa Gill, Jorge Lanz representing Jacobi, Toombs, and Lanz, John Herriford representing Strand Associates, Wes Christmas representing Clark Dietz Engineers, and Secretary Barbara Hollis. Board Member Saegesser made the motion to approve the agenda as presented second by Board Member Orem passing on a vote of 3-0. The minutes of the July 21, 2016 meeting were presented for approval. Board Member Saegesser, made the motion to approve the minutes as presented, second by Board Member Orem passing on a vote of 3-0. CONTROLLER'S REPORT Controller Metcalf presented the claim list dated August 4, 2016, requesting consideration of an additional $3,996.00 for an amended total of $315,319.10. Board Member Saegesser made the motion to approve the claim list as amended, second by Board Member Orem, passing on a vote of 3-0. Board Member Saegesser noted almost $195,000 of the total is for the Market Street repairs. It was also noted that when the compost facility is up and running there will be a reduction in landfill costs. Manager Dale presented the Adjustment Certificate dated August 1, 2016 in the amount of $-20,880.96 Sewage, $-1,679.34 Drainage. Board Member Orem made the motion to approve the Certificate as presented, second by Board Member Saegesser, passing on a vote of 3-0. OLD BUSINESS The updating of the Sewer Service Area Master Plan remains tabled. Director Ashack informed the Board of the status of the WWTP Storage Building. The roof should be done by the end of the day, and the siding on two side should be done next week. River Ridge will be paying for one half of the expense for two sides with the EIFS. August 4,2016 Sewer Board Minutes Page 2 NEW BUSINESS David Schuler of ASB Homes had asked to be on the agenda regarding minimum sewer bills. His written request has been included in the packet. He is not able to be here today but will attend the next meeting. Attorney Lewis said he has been through this before and there were meetings held with builders prior to the start of the policy. ENGINEERING REPORTS Jorge Lanz presented and reviewed Jeffersonville Sanitary Sewer Projects Status Report, August 4, 2016. Director Ashack assured the Board Mr. Randall of INDOT has been provided the information he requested with regard to the Old Salem Road widening project. DEPARTMENT REPORT Director Ashack announced the Compost Marketing and Distribution Permit has been received. There are issues getting the right mix for the compost. The NPDES Permit Draft permit for the Downtown WWTP has been received. It will be published September 6 and maybe effective October 1. Director Ashack explained the permitting process. The repair to the Mulberry Street Interceptor is complete and paving should be done today. Director Ashack explained the full process of the repair. The paving on Pratt Street will take place next week. Board Member Orem has noticed there are more trucks carrying heavy loads. Director Ashack next explained the status of the CUES Camera Truck is not good. He reviewed the problems. A demo unit, which is a complete unit, is available for$335,000 through a 5-year lease ($72,873 a year with a 2.38% interest rate) with the first payment being due in 2017. He does feel it is worth it to get a new one. At the conclusion of all discussion, Board Member Saegesser made the motion to authorize Mayor Moore to sign a lease agreement for a CUES Camera Truck with payments in arrears, second by Board Member Orem, passing on a vote of 3-0. Director Ashack said the old unit will be sold. Following discussion regarding the commitment to contribute to Clark County for Lidar Data in 2017, Board Member Orem made the motion to authorize the final obligation to be split with drainage, second by Board Member Saegesser, passing on a vote of 3-0. Director Ashack noted he will not be in attendance at the next meeting due to participating in the IWEA Annual Conference, August 17-19, 2016 in Indianapolis. No comments have been received from EPA regarding the Sewer Use Ordinance changes. ATTORNEY COMMENTS Board Attorney Lewis reported he is working on clearing the title issues with regard to the Cedarview property. He also reported he has completed his research into whether a municipality or a utility is required to follow development standards (River Ridge) and has found that standards can be imposed, however they also can be waived. BOARD MEMBER COMMENTS - No Board Member Comments August 4,2016 Sewer Board Minutes Page 3 T er bei g no further b siness to come before the Board, Board Member Orem made t rrtbtio to adjourn at :26 P.M., second by Board Member Saegesser, passing on a vo of 3- . The next me ting is scheduled for August 18, 2016. Mike Mtrcv, Mayor Dale Orem, Board Member Bill Saegesser, Board Member ATTEST: Barbara Hollis, Secretary