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HomeMy WebLinkAboutJULY 5, 2013COMMON COUNCIL OF THE CITY OF JEFFERSONVILLE, INDIANA JULY 5, 2016 The Common Council of the City of Jeffersonville, Indiana met in regular session in Room 101, 500 Quartermaster Court, Jeffersonville, Indiana at 7:00 pm, on Tuesday, July 5, 2016. Council President Owen along called the meeting to order at 7:00 pm. Mr. Samuel gave the Invocation and Council President Owen asked those in attendance to recite the Pledge of Allegiance. ROLL CALL: The roll call was conducted and those present were: Councilperson White, Councilperson Zastawny, Councilperson Jahn, Councilperson Maples, Councilperson Gill, Council President Owen, Councilperson Hawkins, Councilperson Samuel and Councilperson Rodriquez. MINUTES TO BE APPROVED: Minutes for the Council Workshop June 20, 2016 — Council President Owen stated there was one minor change. Jorge Lands needed to be corrected to Jorge Lanz — Councilperson Samuel made a motion to APPROVE the minutes as amended with Councilperson Gill seconding, PASSING on a vote, 9-0. Minutes from the Council Regular Proceedings June 20, 2016 — Councilperson Gill made a motion to APPROVE the minutes with Councilperson Samuel seconding, PASSING on a vote, 9- 0. Minutes from the Council Workshop June 27, 2016 — Councilperson Gill made a motion to APPROVE the minutes with Councilperson Samuel seconding, PASSING on a vote, 9-0. APPROVAL OF THE AGENDA: Council President Owen stated there needed to be one addition under New Business. Item 2 will be Dawn Clem from the Coalition for the Homeless, she is here to introduce herself and provide an update. Councilperson Gill made a motion to APPROVE the agenda with the addition with Councilperson Jahn seconding, PASSING on a vote, 9-0. CLAIMS TO BE APPROVED: There is a hand carried claim for $14,109.40. This was dated for May 27th and was sent to HR however it was not sent to the Clerk until last Thursday. It is for our portion of a Liability Claim. The new total is $1,998,095.53. Councilperson Gill made a motion to APPROVE the claims with Councilperson Maples seconding, PASSING on a vote, 9-0. REPORT OF THE CLERK: Nothing at this time. AGENDA ITEMS: UNFINISHED BUSINESS: 1 1. Les Merkely — 2016 -OR -23 An Ordinance Establishing an Ordinance Violation Bureau (Passed on 1st reading 3/21/16, Passed on 2nd reading 4/4/16, Tabled 4/18/16, Tabled 5/2/16, Tabled 5/16/16, Tabled 6/6/16) — City Attorney Les Merkley presented 2016 -OR - 23. This Ordinance has been passed on the first and second reading, however in the packet there is a proposed amendment - it is pretty much an entire new ordinance. This is in reference to establishing an Ordinance Violations Bureau. We cannot current collect the fines for Ordinance Violations since the City Court has been abolished. We have three options as a City: do nothing, enter into an interlocal agreement with Clarksville or something similar with a town court, and the third option is an Ordinance Violations Bureau. In January of this past year this was introduced. It was tabled for various reasons. The Clerk's office will be established and declared by Judge Webber a Traffic Violations Bureau Clerk. It was put on hold because something similar was struck down and we want to make sure we comply with principles outlined in the Supreme Court. Just to be clear, Jeffersonville still wrote tickets it was just under State Statute so the City received none of that revenue. This is a partnership between the Clerk's office and the Law Department. We will Publish this Ordinance in its' entirety and after 30 days it will become effective. Clerk Conlin stated she has sent this to State Board of Accounts and they found nothing wrong with this but there are some steps that need to be taken in the Clerk's Office to get this off the ground before it can open. Eventually we will need to look at hiring a Part -Time person as it is currently operating at 3 staff and each individual will have an active role in the Bureau. We do not want to set this up to fail. Clerk Conlin asked Councilperson Zastawny if there is a reason for the smile when it was mentioned additional help would be needed. Councilperson Zastawny stated no it just seemed like the operations of the office will need to change. City Attorney Merkley stated it is important to be on the same page. There are a lot of instances that we haven't collected and we are losing that revenue. Councilperson Gill asked if there needed to be a public hearing, there does not. Councilperson Samuel asked if the Clerk's Office is able to take any cash. Clerk Conlin explained that one staff would be taking the payments, a second would need to do the payment breakdowns, and then she would need to sign off of the Claims. Councilperson Gill stated she would like to see a panic button or something similar where ever the money will be accepted. Councilperson Zastawny asked if there could just be a kiosk or online payments. This will need be treated as Ordinance Violations. The information will need to be entered into the system and tracked similarly to how it was when it was moving through Jeffersonville City County. City Attorney Merkley stated both the Police and Animal Control have been very adamant about wanting this. Councilperson Gill made a motion to AMEND 2016 -OR -23 to reflect what is in the packet. Councilperson Rodriquez seconded, PASSING on a vote, 9-0. Councilperson Gill made a motion to APPROVE 2016 -OR -23 on third and final reading with Councilperson Rodriquez seconding, PASSING on a vote, 9-0. 2 2. Heather Metcalf — PUBLIC HEARING 2016 -OR -40 An Ordinance of Additional Appropriation — City Controller Heather Metcalf presented 2016-0R-40. This is out of the Gaming fund for the UEZ. Council President Owen opened the Public Hearing at 7:27 PM. Richard Eklund —1608 Flintlock Drive — Mr. Eklund asked if this is a loan or a disbursement. He is not opposed for a facility for the Black Masonic Lodge he just doesn't think that the City should pay for it. It seems Tike more of an Economic Development Project and not a City Council matter. Mr. Eklund asked the Council to reconsider this. There has been no presentation even from the Masonic Lodge. Councilperson White asked who gave Mr. Eklund the impression that this was a loan. Mr. Eklund stated he got that impression when he discussed the matter with Councilperson Samuel. Councilperson Samuel asked for clarification. When there was discussion that's how it was presented that 3 years after the hotel got up and going downtown more money would be pouring into the UEZ and that the sixteen could be given back to the Council and that was his impression. Council President Owen asked Councilperson Samuel if he meant $16,000 would be going back to the Gaming Revenue and Councilperson Samuel stated yes. Councilperson White said the discussion also included if there was a project that was presented to the Council it could be funded by the UEZ then we could consider that project, he thought that was the discussion that was had. Councilperson Zastawny said he felt if there was not the proper documentation then it was not a loan. Councilperson White said "it is not a loan, there are no loan documents". Councilperson Gill stated once again she would not support this because she feels it is outside of what the Council should be doing. Councilperson White made a motion to APPROVE 2016-0R-40 on the third and final reading. Council President Owen asked if there was a second. As no second was offered the motion FAILS for lack of a second. 3. Heather Metcalf — 2016 -OR -41 An Ordinance Transferring Certain Funds Within the Same Department — This is for Planning and Zoning to get new hardware (computers). Councilperson Gill made a motion to APPROVE 2016-0R-41 on the third and final reading with Councilperson Rodriquez seconding, PASSING on a vote, 9-0. NEW BUSINESS: 1. Heather Metcalf — 2016 -OR -42 An Ordinance of Additional Appropriation (Public Hearing July 16, 2016) — Councilperson Zastawny asked about the appropriation for Riverstage Equipment that was being moved out of the Council's budget. City Controller Metcalf stated this was moved to the Council's Budget until after Circuit Breakers and 3 now that the Circuit Breakers have come in, the Parks Department money for the screen at Riverstage as a sponsorship fell through. Councilperson Gill stated she still does not support p rtment is needing this however she will support this Ordinance becauseppshe is in sup oo for the Airport, President Owen stated he did not think of that matter w to put Ptheresident Additional A he asked the rest. r Metcalfe Appropriation together and he apologized. hController Councilperson Zastawny made a motion to APPROVE 2016-0R-42 second readingwith Councilperson Rodriquez seconding, p p q 160R-42 on the first and 2. Dawn Clem — g, ASSING on a vote, 9-0. Director forem — the Coalition for for the Homeless Update — Ms. Clem is the new Homeless. She is here just o introduce Executive answer any questions that the Council may have. She has been on the taskforcle for about 5 weeks and has beeneen f omeeting with all of the stakeholders in the areas. She is meeting with everyone to see what they have to offer the initiative. Councilperson Gill asked for an update on the services and the area where the homeless can during the inclement weather. `"Whiteflag". She has missed even some of tha1t timein ed that is what is referred to as being hired and gettingin place. the summer due to her just during eing these inclement in er situations. meeting eti g with the second and efloorswe ththe Church Church ewho have Albany h s givenv of Paul's Church in New there being for a Social Services Incubator. There sit Ik of WoreOne, one in Clark County asand well. We would like to offer these spaces asked for Ms.hschool telephone nu other Social Services partners. to s grants had been sought since she was in plaoenc�person Gill asked if anyncilperson Gill funds raiser and once this gets off of the ground and the additional Ms. Clem stated she is a professional Taskforce data needed in order to seek after additional services in place it will give the City Council Attorneygrants. Report. Nothing at this time. Department Head Reports: Nothing at this time. Public Comment: N/A Council Comment: Councilperson White — Nothing at this time. Councilperson Zastawny —Councilperson Zastawny recently went to certain time all of the traffic lights turned to blinkingred or cerZastain se all het mentioned something iy Engineero Detroit and noticed that after a yellow caution light. Councilperson options are.Crouch about this to see what the City's Councilperson Maples — Nothing at this time. 4 Councilperson Jahn — Nothing at this time. Councilperson Gill — Both the FOP and the 558 have approached to being contract negotiations. July 20th, 2016 negotiations with the FOP begin. Also spoke with Andy Crouch and he asked if the Council would like him to do a workshop on the Sidewalk projects about to be completed. It was agreed that the Council would like a Workshop on this matter. Councilperson Hawkins — Councilperson Hawkins was on vacation and went to 9 different states. When he returned he shared some things he saw with the Mayor and he felt as though he was very receptive of the ideas. Also he took some concerns his constituents had and within 72 hours the Street Department had taken care of those concerns. Councilperson Samuel — Councilperson Samuel stated he may not be here for the next Council Meeting. Councilperson Rodriquez — Nothing at this time. Council President Owen — Council President Owen stated the Executive Session will be July 18th at 6 PM in the Council Conference Room. Also our Redevelopment Appointment, Kyle Williams is moving out of the City limits so we will need a new appointment. Council President Owen stated if there were no objections he would like to sit as the appointment. Councilperson Rodriquez stated it may be best to invest that in a Citizen instead of a Council member. The Council will bring appointment nominations to the July 18th Council Meeting. A Letter of Resignation will be needed from Mr. Williams for the record. Adjournment: Councilperson Gill made a motion to ADJORN at 7:55 PM with Councilperson Rodriquez seconding. APPROVED BY: 1)772,644 lri.I r h ;ce Pd - Vicki Conlin, Clerk 5