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HomeMy WebLinkAboutJUNE20,2016COMMON COUNCIL OF THE CITY OF JEFFERSONVILLE, INDIANA WORKSHOP JUNE 20, 2016 The Common Council of the City of Jeffersonville met in a workshop on Monday, June 20, 2016. Council President Owen called the meeting to order at 5:25 PM. MEMBERS PRESENT: Council President Owen, Council Vice -President White, Councilperson Zastawny, Councilperson Jahn, Councilperson Gill, Councilperson Hawkins, Councilperson Samuel. Councilperson Rodriquez Absent: Councilperson Maples I. Delynn Rutherford / Jorge Lantz Grants Writer Delynn Rutherford along with Mr. Jorge Lantz (Representative from Jacobi, Tombs, and Lantz) presented an INDOT grant that has become available. The Community Crossings Grant came about pretty suddenly. This is a 50/50 matching grant. This could be used for things such as construction paving. The match portion of this grant must come from the LOIT fund or the Rainy Day fund. This money is attractive because there are not a lot of requirements. The City controls the money and we do not have to be reimbursed, but it will only fund construction costs. The City sends the bid for the project to INDOT and if chosen, then INDOT will send the City the money. One requirement for this is that we have an Asset Plan assessing all of our local streets and their current conditions on a rating scale. We do not currently have one of these, however we have something that can be a start to the project. They will be working hard to get this completed by the application deadline, July 29, 2016. Councilperson Gill stated it is her understanding that Andy is aware of this and is on board. Mr. Lantz stated yes, but it is still going to be a huge project that takes a lot of effort. Councilperson Hawkins asked who would be completing the Asset Plan and it would be either the Street Department or Engineering Department. Mr. Lantz stated the worksheet that they have is a good starting point. Councilperson Samuel stated he was under the impression that Jacobi, Tombs, and Lantz was doing something like this for Redevelopment, can that not be used? Mr. Lantz stated that what they are doing is not the same thing. They are completing something very simplistic that would not meet the requirements for the Asset Plan. Councilperson Jahn asked if it is feasible to expect this to be completed by July 29th Mr. Lantz said at this point it is worth a shot. This is going to be a multiyear grant so even if we do not succeed this year we will need to have an Asset Plan in place for next year to apply. 1 Councilperson Hawkins asked if this Plan would be functioning outside of getting the grant. It will, it can be used to determine which streets need the most attention in the quickest time frame. Councilperson Jahn asked if the potential projects for the grant money will originate from this list. Mr. Lantz stated yes, and the streets that are going to be selected will need to reflect their need in the Asset Plan. Councilperson Rodriquez asked about the middle of 10th Street. Everything is focused on the outskirts right now, but we need to concentrate efforts in the middle of town as well. Councilperson Jahn asked who decided what project would be used for the grant money. Ms. Rutherford stated it will be a joint effort and input is welcome from across the board. Clerk Conlin asked if the Sewer Department had an Asset Plan that might be useful. Mr. Lantz state it has different information than what would be required for the Asset Plan for this grant. Councilperson Samuel stated that Redevelopment cannot use their money for this match and confirmed that they are asking that the Council come up with the money and they will in turn provide additional funds for another project (such as Holman's Lane). Councilperson Samuel asked if there was a way to get that approved in a Redevelopment Meeting and noted in the minutes. Council Attorney Lewis stated there was a way that could ease the fears. Ms. Rutherford stated if anyone had any additional questions they could always call her and she would be happy to explain more. Councilperson Jahn made a motion to ADJORN at 5:58 PM. APPROVED BY: Vicki Conlin 2