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HomeMy WebLinkAboutAPRIL 4, 2016COMMON COUNCIL OF THE CITY OF JEFFERSONVILLE, INDIANA APRIL 4, 2016 The Common Council of the City ofJeffersonville, Indiana met in regular session in Room 101, 500 Quartermaster Court, Jeffersonville, Indiana at 7:00 pm, on Monday, April 4, 2016. Council President Owen along with City Clerk Conlin called the meeting to order at 7:00 pm. Mr. Campbell gave the Invocation and Council President Owen asked those in attendance to recite the Pledge of Allegiance. The roll call was conducted and those present were: Councilperson White, Councilperson Zastawny, Councilperson Jahn, Councilperson Maples, Councilperson Gill, Council President Owen, Councilperson Hawkins, Councilperson Webb and Councilperson Samuel. MINUTES TO BE APPROVED: Minutes from the Council Regular Proceedings March 21, 2016 — Councilperson Gill made a motion to APPROVE the minutes with Councilperson Hawkins seconding, PASSING on a vote, 9- 0. APPROVAL OF THE AGENDA: Council President Owen stated that number 3 needed to be TABLED as Makerl3 could not be at the meeting. Councilperson Gill made a motion to APPROVE the Agenda as amended with Councilperson Samuel seconding, PASSING on a vote, 9-0. CLAIMS TO BE APPROVED: $384,482.77 Councilperson Gill stated for the record, she went through all of the claims. There was one issue with an appropriation number. This was under Cleaning Supplies and it should have been under Other Supplies. The first claim on the top of page two. The new appropriation number is 101 007 429 011. REPORT OF THE CLERK: Last Wednesday City Clerk Conlin did a webinar on Internal Controls and she received the information and she will send it out to the Council and the Attorneys. AGENDA ITMES: UNFINISHED BUSINESS: 1. Les Merkley- 2016 -OR -11 Proposed Ordinance to Amend Animal Shelter Ordinance Regulation the Treatment and Keeping of Domestic, Dangerous and/or Vicious Animals 1 within the City of Jeffersonville (Passed on 1st reading 2/15/16, Passed on 2nd reading 3/7/16, Tabled 3/21/16 . City Attorney Les Merkley presented the amended 2016-OR- 11. Under the amended Ordinance the tethering would be limited to two hours unless accompanied by a competent adult. Council President Owen asked for Animal Shelter Director Sarah Green to come forward. Councilperson Gill asked if Ms. Green was satisfied with the way the ordinance read now, Ms. Green stated she was and this was a good compromise. PUBLIC COMMENT: Jan Baird — President of APA — 702 E. 11th 5t. Jeffersonville, IN. Ms. Baird stated she is in support of the two hour rule for tethering. There are a lot of people in the audience that see animals chained up all of the time and it breaks their heart. Taking care of the animals in good for the community. Rosa Menard - Nothing to add. Trish Roehm — Nothing to add. Tanya Tool — Nothing to add. Councilperson Gill made a motion to AMEND 2016-OR-11 as presented with Councilperson White seconding, PASSING on a vote, 9-0. Councilperson Gill made a motion to APPROVE 2016-OR-11 as amended with Councilperson Hawkins seconding, PASSING on a vote, 9-0. Councilperson Hawkins said that this Ordinance is a good example of how even if everyone is working towards the same result communication in government can break down and it seem as though nothing is getting accomplished. Councilperson Hawkins stated he thinks this situation can be used as a learning tool and it will go smoother in the future. Council President Owen agreed with Councilperson Hawkins. Everyone wanted the issue addressed, it was just coming to a compromise on how the issue was addressed. 2. Kim Calabro — 2016-OR-18 An Ordinance Amending Ordinance 2016-OR-3 An Ordinance Amending 2015-OR-57 An Ordinance Fixing the Salaries of Appointed Officers and Employees for All the Departments of the City of Jeffersonville, Clark County, Indiana for the Year 2016. Human Resources Director presented 2016-OR-18 with no changes from the last reading. Councilperson Samuel made a motion to APPROVE 2016-OR-18 on the third and final reading with Councilperson White seconding, PASSING on a vote, 9-0. 3. Heather Metcalf —2016-OR-20 An Ordinance of Additional Appropriation (Passed on 1st reading 3/7/16, Passed on 2nd reading 3/21/16) — City Controller Heather Metcalf presented 2016-OR-20. There have been no changes since the last meeting. This is for the Police Department. Council President Owen said through discussions we are going to change some of the amounts that are approved by LOIT. $23,000 for Contractual Services $12,000 for Telephone at Big Four $54,400 for Police Equipment Removing $125,000 for Equipment Purchase and repair Reducing 58,000 to 36,000 in vehicles. That equals out to the $125,000 mark that it seems most are comfortable with moving 2 forward. Not sure if the Chief is here, Council President Owen had spoken with the Chief and they are aware of the final numbers. Councilperson Gill made a motion to AMEND 2016 -OR -20 as outlined by Council President Owen with Councilperson Hawkins seconding. Chief Kavanaugh was present and City Controller Metcalf said the only difference now is that the Chief is requesting to only have $12,000 in the Service Account and the rest in a Capital Account. Councilperson Gill rescinded her original motion and Councilperson Hawkins rescinded his second. Councilperson Gill made a motion to AMEND 2016 -OR -20 as follows: Contractual Services goes to $0 $12,000 for Telephone at Big Four $54,400 for Police Equipment Reducing $125,000 for Equipment Purchase and Repair to $23,000 Reducing 58,000 to 36,000 in vehicles. Councilperson Hawkins seconded the motion, PASSING on a vote, 9-0. Councilperson Gill made a motion to APPROVE 2016 -OR -20 as amended with Councilperson Maples seconding, PASSING on a vote, 9-0. Heather Metcalf —2016 -OR -21 An Ordinance of Additional Appropriation (Passed on 1St reading 3/7/16, Passed on 2nd reading 3/21/16) City Controller Heather Metcalf presented 2016 -OR -21. There have been no changes since the last reading. Councilperson Samuel made a motion to APPROVE 2016 -OR -21 on the third and final reading with Councilperson Hawkins seconding, PASSING on a vote, 9-0. 4. Heather Metcalf —2016 -OR -22 An Ordinance of Additional Appropriation (Passed on 1St reading 3/7/16, Passed on 3/21/16) — City Controller Metcalf presented 2016 -OR -22. This one did change from the last meeting because it was requested to take off fire and safety lines. Councilperson Samuel made a motion to APPROVE 2016 -OR -22 with Councilperson Hawkins seconding, PASSING on a vote, 9-0. 5. Les Merkely — 2016 -OR -23 An Ordinance Establishing an Ordinance Violation Bureau (Passed on 1st reading 3/21/16) — City Attorney Les Merkley presented 2016 -OR -23 and asked for it to be approved on the second reading only as there are still details being worked out with State Board of Accounts. Councilperson Gill made a motion to APPROVE 2016 -OR -23 on the second reading with Councilperson Jahn seconding, PASSING on a vote, 9-0. NEW BUSINESS: 1. Les Merkley — PUBLIC HEARING — 2016 -OR -24 An Ordinance Changing the Zoning Map Designation of a Certain Tract of Property Located at 4800 Block of E Tenth Street and Fully Described in Attached Exhibit A from R1 and C1 to C2. This comes to Council from the Planning Commission in which it received a favorable recommendation to rezone the property from Residential 1 to Commercial 1 and 3 Commercial 2. The applicant is Nicklies Development. They need this property to be rezoned from Residential to Commercial. Council President Owen opened the Public Hearing at 7:26 PM and as no members of the Community came forward to speak for or against the ordinance, the public hearing was closed. Councilperson Gill made a motion to APPROVE 2016-OR-24 with Councilperson Samuel seconding, PASSING on a vote, 9- 0. 2. Patty Miller—Jeffersonville High School Theater—Jeffersonville High School Theater Director Patty Miller came before the Council to request funding assistance for a trip to the Fringe Festival in Edinburgh, Scotland. The Fringe Festival is the oldest arts festival in the world and is the largest performing arts festival with 42,000 performances over a 3 week time span. This is not a high school theater festival, but is an opportunity to be a part of a professional performing arts festival. This provides the students a chance to be a part of something bigger than they ever could have fathomed and immerse themselves in a different culture for two weeks. It is a once in a lifetime opportunity. The total cost that has to be raised is $150,000 and that is with the students each raising half of the cost it will be for them to attend. This includes everything for everyone attending as well as all of the materials being shipped. Only five high schools were nominated to attend in the United States and this is a high honor. The theater department is asking for a $10,000 donation and asking the City to match large donations up to an additional $20,000. This will give businesses an incentive to make large donations. The theater department appreciates the consideration and hopes the Council sees this as an investment opportunity. Three high school seniors — Drake, Grace, and Julie all expressed their desires to go and the importance of this event. It is a chance of a lifetime and the support of the community is vital in being able to attend. Councilperson Gill said before the discussion started she just wanted to take a moment and appreciate the talent of these students. City Clerk Conlin said she could remember the excitement around going to New York in theater and could not imagine the excitement of this opportunity, it is a true honor. Councilperson Samuel asked how many would be attending the festival — it would be 33 students, 3 adult chaperones, and 4 directors. Councilperson Samuel said he totally supports the theater going and assisting in some manner, but reminded everyone that just earlier the Council told the Chief of Police that they did not have enough money to appropriate all of his additional requests. Matching other donations may not be the best use of additional money that the City has. Council President Owen said that there are a few different options for the source of the funding, the money from the Sprint Lease and also Gaming Revenue. This is not tax payer dollars and the Gaming Revenue is currently at about $250,000 and brings in around $220,000 each year. Councilperson Gill said she is not comfortable doing the matching portion as she fells it is not fiscally responsible to do that with tax payer dollars. Councilperson White said he is very excited for the students. He used to live in Europe and it is a great opportunity. He supports the $10,000 and the matching up to $20,000. 4 Ms. Miller said that the students are paying half of their own way. Some parents have went out and got second and third jobs to make this happen. They are doing huge fundraisers every month to try and reach their goals. Councilperson Hawkins said this is one of the many outstanding programs at Jeff High and he is tickled for them. Councilperson White made a motion to APPROVE the $10,000 contribution and match large donations in the amount of $5000 or greater not to exceed a match amount of $20,000 to be funded out of Gaming Revenue. Councilperson Jahn seconded the motion. Council President Owen said he is a product of Jeff High Theater. This is a lot to be proud of and very impressive. Councilperson Gill stated she would support the matching since it was funded out of Gaming Revenue and not using tax payer dollars. Councilperson Samuel asked if Councilperson White might amend his motion so that the contribution and the match could be voted on separately as he would like to support the contribution but has an issue still with the matching portion of the motion. We don't want to shortchange our departments and he is trying to keep the full picture in mind. Councilperson White stated his motion stands as he presented it initially. The motion PASSED on a vote, 8-1 with Councilperson Samuel voting against. 3. Rob Waiz - Approval of Recommendation for Revolving Loan for Maker 13 — TABLED 4. Les Merkley — 2016-R-5 A Resolution Of the Common Council of the City of Jeffersonville Approving the Order of the Jeffersonville Plan Commission — City Attorney Les Merkley presented 2016-R-5. With the East End Bridge project nearing completion, there is potential for more growth. This money would go back in the TIF as the development continues. Mr. Brian Colton from Ombaugh Consultants came and showed hypothetically the way the numbers could pan out. The current Inner City Road TIF expires in 11 years, this would span beyond that timeframe for the parcels outlined in this resolution. Councilperson Hawkins asked if this runs for 25 years — it does. Councilperson Gill stated the infrastructure is that drives all of the new development and after looking at this does not see that it negatively effects the general fund. Councilperson Jahn agreed with Councilperson Gill. After looking into this matter she did not see where it would negatively impact the General Fund. Councilperson Samuel said he would like to see this outlined in a better map. The map that was provided was difficult to see. City Attorney Merkley said the bulk of this area is near the 265 interchange close to the Port. Councilperson Gill asked if other taxing agents had been consulted about this such as the schools. Councilperson Samuel said this is a big decision that is in effect for a substantial amount of time, it may be best to have a workshop on the matter. Councilperson Zastawny said that he loves TIFs for redevelopment, they have been used in great ways to improve the streets, fire stations, etc. but this may need more exploration. 5 Councilperson Jahn said if there is support for a workshop that may be a good compromise. Councilperson Gill made a motion to TABLE 2016-R-5 with Councilperson Zastawny seconding, PASSING on a vote, 9-0. Councilperson Hawkins said as an employee of Greater Clark he knows the operating budget keeps going down. 5. Les Merkley- 2016-R-6 A Resolution of the Jeffersonville Common Council Regarding Approval of Expansion of Economic Development Area — Councilperson Samuel made a motion to TABLE 2016-OR-6 with Councilperson Gill seconding, PASSING on a vote, 9-0. 6. Heather Metcalf - 2016-OR-25 An Ordinance of Additional Appropriation (Public Hearing to be held on April 18, 2016) — Council Vice President White led the meeting while Council President Owen stepped out. City Controller Metcalf stated the first additional appropriation is for gaming in regards to paying a third for the security contract for Big 4. The other two thirds are split between Parks and UEZ. The second request is for public arts for contracted services. They received some local grants for their Puppet making and it is confirmed they have been received. This is appropriating revenue they have already received. Councilperson Gill made a motion to APPROVE 2016-OR-25 on the first and second reading with Councilperson Zastawny seconding, PASSING on a vote, 8-0-1 (Council President Owen was not present for the vote). 7. Dustin White — 2016-R-7 A Resolution of Authorizing an Investment Deduction Within the Jeffersonville Urban Enterprise Zone reference the new on as opposed to the new one. Councilperson White passed out a new Resolution to reference as opposed to the one in the packet, the one in the packet had some typographical errors. Mr. Jake Elder came to present this project from ARC. Mr. Elder passed out some handouts of his presentation. Mr. Alan Muncy is also present. They are requesting an Investment Deduction within the UEZ for a proposed Marriott. This is in the Rose Hill neighborhood. It is where Rose Hill School is currently. They have worked with the Rose Hill neighborhood association and it will be 3 stories, and will have a different face than most Marriotts. Prior to coming before the Planning Commission, ARC spoke to all of the business owners and had a petition signed by all but one or two business owners (because they could not be reached). This is going to bring more people to Jeffersonville and offer them a place to stay. Council President Owen asked if ARC is certain that they will be able to maintain occupancy. Mr. Alan Muncy stepped forward and stated that a market study had to be completed prior to Marriott agreeing to franchise in this area. It does take 4-5 years to fully maximize occupancy but after that time frame occupancy should be consistent. This will be an extended stay hotel (this is the most sought after according to the market study) and will provide those working in the area a place to stay, even those working in Louisville who do not want to stay in Louisville. They would like to have this project complete before April of next year and if it gains approval of the Council, will be breaking ground at the end of the month. It was brought to the attention of the Council that UEZ is set to expire in 2025. The City will reapply in 2019 and it may be extended. Even if it expires, it will survive and extend these benefits until this resolution is completed. 6 Councilperson White made a motion to APPROVE 2016-R-7 with Councilperson Zastawny seconding, PASSING on a vote, 9-0. CITY COUNCIL ATTORNEY REPORT: Nothing at this time. DEPARTMENT HEAD REPORTS: Parks Department Paul Northam stated he has a parking lot that needs repair. It is in poor shape and he is asking for the approval to have it fixed. It will cost $46,500 and he had the money in open space. It has been discussed and approved in Parks Authority. Councilperson Zastawny made a motion to APPROVE the request with Councilperson Hawkins seconding, PASSING on a vote, 9-0. PUBLIC COMMENT: Mr. John Krueger — 1809 Beechlawn Dr. Clarksville, IN — Clarksville is a good neighbor to Jeffersonville and vice versa. Let's please work together on the Innerlocal Agreement issue as opposed to suing each other. Thank you for not going to the media and making false allegations about Clarksville, none of this was done with ill intentions. COUNCIL COMMENT: Councilperson White — Thank you for supporting the project in his district and the attorneys and Mr. Waiz for all working together and strengthening our working relationship. Good things are in the works and he is happy to be a part of it. Councilperson Zastawny — Nothing at this time. Councilperson Jahn — Nothing at this time. Councilperson Maples — Nothing at this time. Councilperson Gill — We need to schedule a workshop. The representative from Ombaugh and the Attorneys. This will be April 18th at 5:30 PM. Councilperson Hawkins — Nothing at this time. Councilperson Webb — Nothing at this time. Councilperson Samuel — Had a great time in Texas. Showed photos of the public art he saw down there and his new granddaughter. Also thank you to Councilperson Jahn for being accommodating when he asked for a workshop, he appreciated that. He did not appricate when he asked for it to be considered as a separate voting that Councilperson White would not consider that, he hopes in the future it can be where the Council works together on things like that. Council President Owen — Nothing at this time. ADJOURNMENT: 7 Council President Owen asked for a motion to ADJOURN and Councilperson Gill made the motion at 9:10 PM with Councilperson Maples seconding. ATT : Vicki Conlin, Clerk 8