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HomeMy WebLinkAboutJANUARY 4, 2016COMMON COUNCIL OF THE CITY OF JEFFERSONVILLE, INDIANA JANUARY 4, 2016 The Common Council of the City of Jeffersonville, Indiana met in regular session in Room 101, 500 Quartermaster Court, Jeffersonville, Indiana at 7:00 pm, on Monday, January 4, 2016. 2015 Council President Gill along with City Clerk Conlin called the meeting to order at 7:00 pm. Councilperson Samuel gave the Invocation and Council President Gill asked those in attendance to recite the Pledge of Allegiance. The roll call was conducted and those present were: Councilperson White, Councilperson Zastawny, Councilperson Jahn, Councilperson Maples, Councilperson Hawkins, Councilperson Gill, Councilperson Owen, Councilperson Webb, and Councilperson Samuel. MINUTES TO BE APPROVED: Minutes from the Regular Council Proceeding December 21, 2015- Councilperson Owen made a motion to APPROVE with Councilperson Zastawny seconding, PASSING on a vote, 9-0. APPROVAL OF THE AGENDA: Councilperson Owen made a motion to APPROVE the agenda with Councilperson White seconding, PASSING on a vote, 9-0. CLAIMS TO BE APPROVED: GENERAL— $523,513.59 City Controller Heather Metcalf presented the claim. Ms. Metcalf made note that the cover sheet would need to be changed to reflect the current Council Members and apologized for the error. Councilperson Samuel made a motion to APPROVE the claims in the amount of $523,513.59 with Councilperson Webb seconding, PASSING on a vote, 9-0. ELECTION OF OFFICERS: COUNCIL PRESIDENT: Councilperson Webb made a motion to elect Councilperson Owen as the 2016 Council President and Councilperson White seconded the motion, PASSING on a vote 7-2. Newly elected Council President Owen presented 2015 Council President Gill with the gavel used during her term as President and thanked her for all of her hard work the previous year. COUNCIL VICE-PRESIDENT: Councilperson Maples made a motion to elect Councilperson White as the Vice -President for the year 2016 with Councilperson Jahn seconding, PASSING on a vote, 9-0. REPORT OF THE CLERK: 1 City Clerk Conlin stated she passed out the City's Nepotism Policy to each of the Council Members and herself and everyone signed the policies. City Clerk Conlin stated she thought it would be a good idea for someone to present the signed policies for the record. Additionally Councilperson Hawkins and Councilperson Webb will have their name plates shortly and they have been ordered. AGENDA ITMES: A. UNFINISHED BUSINESS: NONE NEW BUSINESS: 1. Dawn Spyker — Public Arts Committee Update — Councilperson Samuel introduced Public Arts Commission member Dawn Spyker and stated that moving forward the commission would like to do quarterly updates with everything that is being done. Ms. Spyker presented to the Council that through the Public Arts Commission, 16 new projects were completed, the Commission has been building momentum and engaging the Community through social media, ribbon cuttings and celebrations. From these 16 projects, 37 new pieces of art have been completed and viewed by approximately 250,000 people. There has been community involvement in every piece of art, whether it is by making art or input about the art. It has been a great year and the Public Arts Commission looks forward to keeping the momentum moving forward. 2. Heather Metcalf — 2016 -OR -1 An Ordinance Transferring Certain Funds within the Same Department — This will cover the cameras that are on the Big 4 Bridge. Councilperson Samuel made a motion to APPROVE 2016 -OR -1 on the first reading with Councilperson Gill seconding, PASSING on a vote, 9-0. 3. Council President - Council Appointments to Boards and Commissions Council President Owen asked Council Attorney if there was a need to vote on each appointment individually or if they Council could vote once per board. Council Attorney Lewis stated as long as there were no objections to the nominations then the Council could vote once for each board. Clark County 911 Board — Councilperson Gill made a motion to elect Councilperson Maples, Councilperson Zastawny seconded, PASSING on a vote 9-0. Drainage Board — Bob Burgess (District 1), Grant Morton (District 2), Bob Rogee (District 4), Tom Campbell (District 5), Arthur Glueupe (District 6), Chester King (At Large), Steve Gill (At Large), and Abby Dodson (At Large). Councilperson Jahn requested additional time for District 3 appointment. Councilperson Zastawny made a motion to APPROVE all board appointments with Councilperson Samuel seconding, PASSING on a vote, 9-0. 2 Planning Commission — Councilperson Gill motioned to appoint herself, Councilperson Hawkins and Councilperson Webb. Councilperson Samuel seconded PASSING on a vote, 9-0. Building Commission — Councilperson Maples motion to appoint Brandon Westerfield, with Councilperson Gill seconding, PASSING on a vote, 9-0. Public Arts Commission — Councilperson Samuel made a motion to appoint Paul Northam to replace Shane Corbin. Councilperson Zastawny seconded, PASSING on a vote, 9-0. Redevelopment Commission — Councilperson Gill made a motion to appoint Councilperson Jahn and Kyle Williams with Councilperson Maples seconding, PASSING on a vote, 9-0. Sanitary Sewer Board — Councilperson Gill made a motion to appoint Dale Orem and Bill Saegasser with Councilperson Samuel seconding, PASSING on a vote, 9-0. Board of Zoning Appeals — Councilperson Gill made a motion to appoint Connie Sellers, Councilperson Webb seconded, PASSING on a vote, 9-0. Urban Enterprise Zone — Councilperson White made a motion to appoint himself, Peggy Hardaway, Stephanie Garner, and Natalie Carden. Councilperson Jahn seconded that motion, PASSING on a vote, 9-0. Solid Waste Board — Councilperson Jahn made the motion to appoint Council President Owen with Councilperson Maples seconding, PASSING on a vote, 9-0. Finance Committee — The Council agreed to appoint Councilperson Gill, Councilperson Samuel, Councilperson Webb, and Council President Owen. Insurance Committee — Councilperson Samuel made a motion to appoint Councilperson Zastawny and Councilperson Gill with Councilperson White seconding, PASSING on a vote, 9-0. 4. Scott Lewis — 2016 -OR -2 An Ordinance Vacating A Right of Way — This matter was brought to Council Attorney Scott Lewis' attention by City Engineer Andy Crouch. On 11/3/2010 the Board of Public Work minutes show that this matter was passed but then it never went before the Council. This is to follow through procedurally so the matter can be resolved. This was published as a Public Hearing. Council President Owen opened the public hearing at 7:36 PM and asked any members of the community to come forward that is for or against this matter. Council President Owen closed the public hearing at 7:37 PM as no members of the community came forward to speak. Councilperson White made a motion to APPROVE with Councilperson Gill seconding, PASSING on a vote, 9-0. CITY COUNCIL ATTORNEY REPORT: Our next meeting is scheduled to fall on January 18th which is a City holiday — the Council discussed and agreed to meet the following Monday, January 25, 2015 DEPARTMENT HEAD REPORTS: Fire Chief Hederick came before the Council to tell them that they have some expenditures that come from their budget at the beginning of the year to cover comp time from last year and the new buy back day incentive. Also wanted to thank the Council for meeting with 3 him on the 30th. Next meeting Chief Hederick will be on the agenda about a few minor Salary Ordinance changes and congratulations on your elections to the Council. PUBLIC COMMENT: EVAN STONER — 6309 HORIZON WAY CHARLESTOWN INDIANA Mr. Stoner stated he is a resident of Jeff and attends Hanover College. Mr. Stoner stated he was at the meeting to gain awareness and support for a LGBT parade that he would like to see happen during the summer. City Clerk Conlin met with IT Director Matt Dyer and each Councilperson needs to get with him to get their City email on their tablets and phones. COUNCIL COMMENT Councilperson White stated he looked forward to the year ahead. And thanked the Council for putting their faith in him and electing him as Vice President of the Council. Councilperson Zastawny reminded the Council about the Council Retreat on January 9, 2016. The Council will meet at City Hall to have their photos taken and then proceed on a tour and informational meetings with department heads. Councilperson Jahn stated she is looking forward to the next four years. Councilperson Maples stated he is happy to be here and is also looking forward to the next four years. Councilperson Hawkins wanted to thank everyone who was willing to meet and help transition the new Council in. There is a huge learning curve and he is pleased at how welcoming and informative department heads have been this far. Councilperson Gill stated she would like to encourage the crowd to keep coming and she loves to see so many people involved. That is a great way to keep informed and hold the Council accountable and know what is going on fiscally in the City. Additionally we may want to schedule a workshop on the Salary Ordinance and we will need to set that up with Kim Calabro. Councilperson Webb stated he would like to congratulate the newly elected President and Vice President of the Council. Additionally he is looking forward to the next four years. Councilperson Samuel stated he appreciates the support for adding Paul Northam to the Public Arts Commission. Hopefully the Commission can keep positive things moving forward. Additionally we may want to schedule a workshop for the Sanitary Sewer Consent Decree sooner rather than later. Maybe look at the first meeting in February for that. 4 Councilperson Samuel would like to see more workshops scheduled at the beginning of the year and this has been a good first meeting. Councilperson Owen asked for a motion to accept the Conflict of Interest statements of the Council Members and the City Clerk. Councilperson Zastawny made a motion to ACCEPT, with Councilperson White seconding, PASSING on a vote, 9-0. Thank you for the confidence in electing him as Council President and he is looking forward to getting off on a fresh start and having a good term. There are great things ahead in Jeffersonville. ADJOURNMENT: Council President Owen asked for a motion to adjourn, made by Councilperson Gill and meeting adjourned at 7:53 PM. APPROVED BY: Vicki Conlin, Clerk 5