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HomeMy WebLinkAboutBUDGET WORKSHOP AUGUST 26, 2015COMMON COUNCIL OF THE CITY OF JEFFERSONVILLE, INDIANA AUGUST 26, 2015 The Common Council of the City of Jeffersonville, Indiana met for budget workshops in Room 101, 500 Quartermaster Court, Jeffersonville, Indiana at 5:00 pm, on Wednesday, August 26, 2015. Council President Gill, with Vicki Conlin, City Clerk, called the meeting to order at 5:00 pm. The roll call was conducted and those present were: Councilperson Smith, Councilperson Wadsworth, Councilperson Sellers, Councilperson Webb, Council President Gill, Councilperson Julius, Councilperson Owen, and Councilperson Samuel. Councilperson Zastawny arrived after roll call at 5:28 PM. Council President Gill informed Mr. Larry Wallace (Building Commissioner) that he wound need to move forward under his 2015 budget, all new hires and performance pools along with capital expenditures exceeding $5,000 would be pulled to the Council's budget until after the Circuit Breaker in March. Councilperson Julius asked if the department heads were under the performance pool and if so if it should be pulled out. Council President Gill stated Mr. Lewis (City Attorney) was supposed to pull the ordinance. There was discussion about needing to amend the ordinance so that Department Heads performance increases came from a different budget than the remainder of the employees. Mr. Wallace is requesting an additional employee (moved to the Council's budget until after the Circuit Breaker) and is asking for a personal pay increase to the mid-range of grade 6 stating he does a lot of the maintenance around the building and the new employee will need to be worked with for a substantial amount of time before he can be released on his own. Councilperson Julius stated at the Building Commission meeting they discussed the new employee being able to take responsibilities away from Mr. Wallace not that it would be additional work for him to supervise the employee. The employee will also need a vehicle (moved to the Council's budget until after the Circuit Breaker) and new tools. Mr. Wallace will go before the Finance Committee meeting in January to discuss the new employee and the timeline for that. Ms. Sarah Green presented the Animal Shelter's budget. There was a request for additional funds.in Medical Supplies which includes vaccinations, spaying and neutering, and flea and tick prevention. Service category is increasing due contractual services with Heartland. Ms. Green is not requesting any new additional employees in the 2016 budget and is working to try and find a vehicle prior to that within the administration so she does not need to purchase a new one. Mr. Jeff Frey presented the Fire Merritt Board budget with Clerk Vicki Conlin. The only actual increase is for legal services, which is actually low for this year. This fluctuates depending on if there is litigation each year so we need the money in the budget every year just in case. The testing is the same way. We want more firefighters, but if we get more then we need more money in there for the new firefighters. In the eight years that this has been going on there is a better communication between all of the people involved in this and it is really working well. City Clerk Conlin reviewed the Police Merritt Board's budget. There was additional money added to testing. Books and Supplements increased because for the new candidates the books are purchased. Advertisement is increased to pay for the previous year's advertising due to the time frame that the invoice comes in. Overall there is an $8, 800 increase in their budget. City Clerk Conlin addressed the City Clerk's Budget. City Clerks pay increase to be pulled to the Council's budget but will be addressed before the end of the year as needed. We need to consider on how to keep our database up and running. Right now our servers are from 2003 and if we crash we lose all of our information. Laserfiche is at 9.4 and we only have the 8.1 version. Multiple computers in the Clerk's office crashed recently. We can switch to Virtualization in one to two weeks and that should be made a priority. Police Chief Kenny Kavanaugh presented the 2016 police budget. The increase in city population is showing to have an effect on the number of calls that are coming in. Chief Kavanaugh presented statistics about growth, call increase, and visitors to the area. There is discussion for new employees as well as reinstating a traffic division to solely focus on traffic stops and enforcement. The budget includes hire of 5 new officers (moved to the Council's budget until after Circuit Breaker). Move $18,000 on the SWAT line to the LOIT fund along with the $6000 for River and Bike Patrol. Move $21,000 from LOIT fund on Uniforms line to the Police's non -reverting fund. Vicki Conlin, City Clerk APPROVED BY: Lisa Gill, President