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HomeMy WebLinkAboutBUDGET WORKSHOP AUGUST 27, 2015COMMON COUNCIL OF THE CITY OF JEFFERSONVILLE, INDIANA AUGUST 27, 2015 The Common Council of the City of Jeffersonville, Indiana met for budget workshops in Room 101, 500 Quartermaster Court, Jeffersonville, Indiana at 5:00 pm, on Thursday, August 27, 2015. Council President Gill, with Vicki Conlin, City Clerk, called the meeting to order at 5:00 pm. The roll call was conducted and those present were: Councilperson Smith, Councilperson Wadsworth, Councilperson Sellers, Councilperson Webb, Council President Gill, Councilperson Julius, Councilperson Owen, and Councilperson Samuel. Councilperson Zastawny arrived after roll call at 5:10 PM. Council President Gill started the meeting stating that on August 26, 2015 meeting the Council gave Amy Deering and Heather Metcalf the direction to go back to the Mayor with the budget as the Council does not feel this budget is balanced and revenue negative. Amy went to the City Attorney Merkley and he stated the budget as presented by the Mayor stands. The Council is letting those present that they have told all Department Heads from the beginning to know that Council is pulling all new capital, new employees and performance pools. This request will be placed under the Council budget until after Circuit Breakers. With this being a deficit budget, it does not have Council President Gill support but does not know how other Councilmembers feel, they will continue to go through the process and hear from the Departments and at the end will discuss. Council President Gill stated that Virtualization is a priority. 1. SAFETY DEPARTMENT: Amir Mousavi, Safety Director presented his requested budget, the only request from last year is $3,000.00 for furniture, as he has no file cabinets in his office. Councilperson Smith asked about the Medical Billing, Mr. Mousavi stated he takes care of most of for the City. Councilperson Julius asked about the Training that increased for $10,000.00, Mr. Mousavi stated that he is looking at online training for employees and having online vs taking person out of their daily training. Councilperson Webb asked the question what main safety to assist the City help with the cost of Property and Causality. Biggest expenses are Motor Vehicle Crashes and have wants to institute a Driver's Training (EVOC). Councilperson Zastawny asked the question about the take home policy, Mr. Mousavi stated the Take Home Policy is under the Safety Department but how the Vehicles are given for Taken Home is up to the Department Head. 2. HUMAN RESOURCES DEPARTMENT: Kim Calabro, Director of Human Resources presented her request of budget. Ms. Calabro stated that she has been certified in both SHIRM and HRCI and Council congratulated Ms. Calabro. Councilperson Smith asked about several departments have a line item for Medical Billing and feels that there needs to be one consolidated fund and one consolidated area. Ms. Calabro feels that this would be beneficial for tracking purposes and to see what is being used. One other issue that Ms. Calabro wants to bring up the DOL for 2016 will be making changes in the "White Collar Exempt" what will be classified as exempt and not exempt and will be tweaking exempt and what will not be exempt. 1 The other issues is trying to get arms wrap around the 1095 and as an employer be require to report actually every employee and dependent information and do not have all the data in one central area. In addition, the penalty not reporting is very high. Councilperson Owen asked what the $10,000.00 in other services, Ms. Calabro stated this is the Christmas Party for employees. On the Administrative Assistant was increased this is for a part-time person for Friday and when the Administrative Assistant is on vacation. 3. INFORMATION TECHNOLOGY: Matt Dyer, Director of Information Technology. Council President Gill asked for Mr. Dyer to explain to the Council about Virtualization. Mr. Dyer stated that right now, the cost for the Virtualization is about $140,000 and this does not include Disaster Recovery but the total package is $246, 0000.00. Roughly we have around 30 servers which includes expenses for electricity, with the Virtualization can get rid of a lot of the servers. There are quite a lot of pros but the con is the cost, the Clerk's Office needs updates and cannot, there was also a system bought several years ago and to convert tapes and the system does not work. Councilperson Samuel requested Mr. Dyer to work with Ms. Rutherford to see if there are any grant opportunities. Councilperson Smith asked if this includes all departments and to go to the other departments for their part. Mr. Dyer stated that the Virtualization could be done this year and the Disaster Relief can be done next year. Councilperson Sellers stated that she would like to go ahead and to complete this project this year. Councilperson Sellers asked Mr. Dyer to pull together the total cost and the percentage of cost for Waste Water and Redevelopment and to attend the Finance Committee meeting 17th of September. 4. STREET AND SANITATION: Clark Miles, Street Commissioner and Stephanie Miller, Admin Assist., presented the request in the LRS budget added a Supervisor position with the annexation and continued building in the existing subdivisions, hard for one supervisor to cover the entire area and to have a person in the South End and North End of the City. Currently have an employee that can take the spot who has CDL/labor, would like retain his spot to fill with a new driver and currently transitioning him into the position when possible. Both Supervisors will have CDL status both can drive trucks when needed and to look at the position after Circuit Breakers. Council President asked regarding the new garbage truck was $111,000 for one part and will be placing RFQ other part. Ms. Miller stated that the list of roads that the State has for Motor Vehicles (MV) and Local Roads and Streets (LRS) is wrong and doesn't have entire streets listed subdivisions. For instance, Landsburg Cove subdivision is not on the road list from the state, this was discussed last year with Andy Crouch and Les Merkley, and nothing has been done. The City is losing state money because of this. President Gill asked Councilperson Owen, since he is a sitting member of BPW, to make sure this is discussed and some resolution is made. What the Street Departments inventory says isn't correct either that they had received from Engineering/Drainage. The discussion with Mr. Crouch and Mr. Merkley they suggested having Blankenbaker do the updated street. Ms. Deering, Controller, state that money was moved from LRS fund of $425,000.00 to MH fund 201. Councilperson Owen asked what the roll -off truck was for and is this used to move dumpster. Councilperson Smith stated that a lot of the dumpster is rented into the city and the money should go back into a non -reverting fund to pay for a new roll -off truck. Ms. Miller stated that this money goes back into the general fund. Ms. Miller asked to changed secretary position to Admin Assist. II, the person in this position has several duties and also tracks sidewalk and driveway bills with Construction Department and enters all of the bills and work order for VM and track cost and repairs on all City vehicles. The salary would be $28,080.00 yearly and not out of the general fund. Under Motor Vehicles 201, the only major change per the Controllers request Salt, Calcium and Chlorine was moved from LRS to MV $325,000.00 Under 2 LRS the major change was moving of the Salt, Calcium and Chlorine. In EDIT asking for $300,000.00 for a new equipment. $175,000.00 for roll -off truck and $125,000.00 for new snow equipment requested by Mr. Vissing as some of the current is in bad shape and needs replacing. Councilperson Zastawny asked what all does the Street Department mow, Mr. Miles stated they mow everything but the parks, mowed the medians before, and are expecting to mow again this year, also mow highways, downtown and also cut an area on Veterans Parkway, mow sides of Woehrle Road, a lot downtown, state property and private property. Council directed Street Department to send letters to owners of private property regarding city no longer cutting. ADJOURNMENT: Councilperson Samuel made the motion to ADJOURNED, seconded by Councilperson Owen, passing on a vote of 8-0 meeting adjourned at 7:30 P.M. APPROVED BY: Lisa Gill, President Vicki Conlin, City Clerk 3