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HomeMy WebLinkAbout2015-OR-302015 -OR- 30 AN ORDINANCE AMENDING 2015 -OR -17, AMENDING 2014 -OR -54 FIXING THE SALARIES OF APPOINTED OFFICERS AND EMPLOYEES FOR ALL THE DEPARTMENTS OF THE CITY OF JEFFERSONVILLE, CLARK COUNTY, INDIANA, FOR THE YEAR 2015. WHEREAS, the Common Council has the statutory duty and responsibility to adopt and pass an Ordinance whereby it fixes the salaries of appointed officers and employees for all the departments of the City of Jeffersonville for the year 2015; and WHEREAS, the Common Council has previously adopted a Salary and Wage Administration Policy; BE IT HEREBY ORDAINED BY THE COMMON COUNCIL OF THE CITY OF JEFFERSONVILLE, CLARK COUNTY, INDIANA, THAT: SECTION I. From and after the first day of January 2015, fix the salary and pay schedule for the following appointed officers and employees of the City of Jeffersonville, as follows: SALARY SCHEDULE AS PRESENTED BY MAYOR MIKE MOORE TO THE COMMON COUNCIL OF THE CITY OF JEFFERSONVILLE: I, Mike Moore, Mayor of the City of Jeffersonville, Indiana as required by Indiana Code 36-4-7-3, hereby fix the salaries and pay schedule for the following appointed officers and employees of the City of. Jeffersonville, Indiana, beginning January 1, 2015, and continuing thereafter until duly changed, and request that such salary rates be approved by the Common Council of said city. In addition to the salaries of appointed officers and employees of the Civil City, this ordinance also contains the salaries of the appointed officers and employees of the City Wastewater and Drainage Departments, which have been approved by the Wastewater and Drainage Boards pursuant to Indiana Code 36-4-7-3. For employees not covered by a collective bargaining agreement (non-union), the maximum rates listed in addendum A reflect the maximum annual salary for each job grade for a regular full-time employee. These ranges are based on full time hours worked and will be prorated for part-time employees. Employees whose 2015 salary is higher than the maximum of the salary range due to past increases shall nonetheless receive their total salary but shall not be eligible for a merit increase. Where more than one position share the same job title in the department indicated, the number of positions that share the job title is given in parentheses after the job title. 1 Department/Job Title Grade Mayor's Office Administrative Assistant II 3 City Clerk Chief Deputy City Clerk/Office Manager 3 Administrative Assistant I 2 3 Court Clerk 2 Court Clerk -Traffic 2 Department of Law Corporation Counsel & Director of Legal Services (75%) 10 Paralegal (75%) 5 Controller's Office Director of Finance/Controller (80%) 8 Assistant Director of Finance (80%) 6 Accountant (80%) 5 Payroll Specialist (80%) 4 Accounts Payable Clerk (80%) 2 Cash Coordinator (80%) 3 Administrative Assistant II (80%) 3 City Court Bailiff/Court Reporter Department of Engineering City Engineer (60%) 8 Assistant City Engineer 6 Administrative Assistant II 3 Traffic, Lighting & Electrical Systems Electrician 5 Traffic, Lighting & Electrical Systems Technician 4 Engineering Technician 5 Building Commission Building Commissioner/Director 6 Administrative Assistant I 2 Administrative Assistant II 3 Building Permits Clerk 2 Electrical Inspector 5 Building Inspector 5 2 Planning & Zoning Director of Planning & Zoning 6 Zoning Administrator (2) 4 Code Enforcement Officer (2) 3 Common Council Service Officer ($5,720 annually) Animal Shelter Director of Animal Shelter 6 Administrative Assistant II 3 Animal Control Officer (2) 2 Kennel Attendant (2) 1 Kennel Attendant — Part Time (5) 1 Operations Coordinator 3 Animal Control Services Coordinator 3 Information Technology Director of IT (52%) 7 Technology Specialist 3 Vehicle Maintenance Director of Vehicle Maintenance 6 Skilled Labor — Diesel Mechanic (6) 4 Skilled Labor — Auto Body Repairer 4 Emergency Equipment Installation Technician 4 Human Resources Director of Human Resources (80%) 7 HR Generalist 5 Administrative Assistant I (PT) (85%) 2 Safety Safety Manager (50%) Board of Public Works City Court Probation Services Probation Officer Probation Officer City Court Non Reverting Fund Clerical PT 6 (See Sect 111) (See Sect IIL) 3 Parks & Recreation Division Parks Director of Parks 6 Maintenance Manager 5 Greenspace Manager 5 Athletic Programs & Leagues Manager 5 Recreation Programs & Aquatic Center Manager 5 Special Events & RiverStage Manager 5 Administrative Assistant 11 3 General Laborer I (9)— 1 Fieldhouse & League/Activity Supervisor 4 Crew Leader- Maintenance 4 Skilled Laborer — Repair Carpenter/Concrete 4 Skilled Laborer—Facility Maintenance Parks 4 Administrative Assistant 14P1 2 League Coordinator (PT) 2 Part -Time Labor Sect II I Parks Non -Reverting Activities Fund Recreation Programs & Aquatic Center Manager (48%) 4 Lifeguards, Admissions, Concessions and Lessons Sect II I Redevelopment Director of Redevelopment 8 Corporation Counsel & Director of Legal Services (25%) 10 Paralegal (25%) 5 Administrative Assistant II 3 Grant Writer 4 Police Department Civilian Administrative Assistant II 3 Police Administrative Assistant I (3) 2 Administrative & Case Management Support Specialist 3 Chaplain (2) ($1.00 Annually) 4 Police Department (cont'd) Rank Chief of Police 7 Assistant Chief (2) 6 Major (before1-1-2013) (1) (base +) 30% Major (afterl/1/2013)/ Shift Commander (5) 25% Captain (6) 20% Lieutenant (6) 15% Sergeant (6) 10% Corporal (9) 5% Patrolman (40) Base 2015 ($47,555.04) Senior Patrolman - (10+ years) 2% Patrolman — (3 to 9 years) 0% Probationary Officer (2 to 3 years) -5% Probationary Officer (1 to 2 years) -10% Probationary Officer (0 to 1 year) -15% Fire Department Civilian Administrative Assistant I 2 Rank Fire Chief 7 Deputy Fire Chief (2) (base +) 6 Battalion Chief (3) 30% Fire Marshall (4) * 25% Captain (15) 20% Lieutenant (15) 15% Sergeant (18) 10% Firefighter (19) (22) Base 2015 (47,555.04) Firefight 1st Class (3+ years) 0% Firefighter 2nd Class (2 to 3 years) -5% Firefighter 3rd Class (1 to 2 years) -10% Probationary Firefighter (0 to 1 year) -15% Streets and Sanitation Director of Streets and Sanitation 6 Supervisor of Streets and Sanitation 5 Administrative Assistant II 3 Secretary/Receptionist 1 Crew Leader — Streets and Sanitation (2) 4 Skilled Laborer— Heavy Equipment Operator 4 General Laborer II Roadway & Directional Signage (2) 2 5 Driver — Operator (17) General Laborer I (12) Drainage 3 1 City Engineer (20%) 8 Storm Water Coordinator 5 Engineering Project Coordinator 5 Water Resources Construction & Maintenance Coordinator 5 General Labor I (3) 1 Skilled Laborer— Heavy Equipment Operator (2) 4 Crew Leader— Drainage (2) 4 Wastewater Department Administration Director of Utilities/Wastewater 10 Assistant Director of Utilities 7 Administrative Assistant 11 3 CMMS Administrator 4 GIS Database Administrator 5 Air Control Specialist 4 Utility Communications & Operations Coordinator 5 City Engineer (20%) 8 Director of Human Resources (20%) 7 Administrative Assistant I (PT) (15%) 2 Director of IT (48%) 7 Safety Manager (50%) 6 Director of Finance/Controller (20%) 8 Assistant Director of Finance (20%) 6 Accountant (20%) 5 Payroll Specialist (20%) 4 Accounts Payable Clerk (20%) 2 Cash Coordinator (20%) 3 Administrative Assistant II (20%) 3 Billing Office Billing Office Manager (Utilities) 4 Utility Billing Coordinator 3 Utility Billing Office Clerk (2) 2 Administrative Assistant 1 2 Collection System Manager Collection System 6 Supervisor Collection Systems 5 Crew Leader Collection Systems Maintenance 4 6 CCTV Operator & Sewer Inspector (3) 4 Collection System Utility Workers (4) 3 Collections Systems Construction Inspector 5 Supervisor Construction 5 Crew Leader Construction (2) 4 Construction Utility Worker (4) 3 Heavy Equipment Operator (3) 4 Pipe Layer (2) 4 Maintenance Supervisor Maintenance 5 Utility Maintenance Technician (3) 3 Electrician (2) 5 Wastewater Treatment Plant Laboratory & Pretreatment Manager 6 Plant Operations Supervisor 5 Laboratory Analyst 5 Lead Plant Operator/Lab Technician (2) 4 Lab Technicians/Plant Operators (4) 3 Section II A. The Salary and Wage Administration Policy Adopted by Common Council will govern salary increases for Non -Collective Bargaining Employees May 20, 2013 as amended by Ordinance 2013 -OR -10 on May 20, 2013. Employees will be assigned to their primary department by this Ordinance however a portion of their wages either salary, hourly or overtime may be paid by another department or fund if both department heads determine the employee is performing work of a material nature and benefits another department. The employee may not be compensated at a higher rate than they would receive for their primary position without council or commission approval. Wages for all rank are based on a percentage of base pay for a Firefighter 1St class and a patrolman 1st class. Although the respective union contracts specify the number of officers to fill each rank, settlements and agreements may require the city to pay an employee(s) at a higher rank even though the employee is fulfilling his/her duties at a lower rank. Section II B. Clothing Allowance: The Non -Union Administrative employees in the Fire Department receive reimbursement up to $1,600 annually for acquisition of uniforms. As specified per the Firemen's contract, union firemen receive a $400 annual allowance for the same. Per the FOP contract, all patrolmen and officers receive a $1600 annual allowance. This benefit is also paid to the Non -Union Rank. 7 Section II C. Longevity Pay: All Non -Union full-time employees hired before January 1, 2012 will receive $200 per year for each year of service. Employees must work 3 full years before he/she is eligible for longevity pay, which will begin on January 1 following their 3 -year anniversary with a maximum longevity pay of $4,000 pay for any employee employed in excess of twenty (20) years. Union longevity subject to Union Contract. Section 11 D. Holiday Pay: All Non -Union full time employees will receive fourteen (14) paid holidays at current daily rate. Both Union contracts specify holiday pay at $400 per year for each employee covered under the agreement. Section II E: Overtime Pay. Compensation for time paid in excess of 40 hours worked will be paid at 11/2 times an employee's hourly rate. Any defined paid leave shall not be counted as time worked. Any computation of overtime earned by employees covered under collective bargaining agreements shall take precedence to this policy. Section II F: Certification, Licenses, Specialty Skill and Driver Pay. The respective Collective Bargaining Agreements currently provide for additional pays listed below: Fireman Certifications (Maximum of four per year) $ 100.00 Per Cert. Driver Pay (1st and 2nd Class Firefighters only) $ 20.00 Per Day Police SWAT Team (10 Participants) $1,000.00 Annually Police SWAT Team Commander (1) $1,750.00 Annually K-9 (2 Participants) $1,000.00 Annually K-9 Commander (1) $1,750.00 Annually Breathalyzer $ 300.00 Annually Section II G: Board Service and Secretary/Stenographer Pay. For serving as a member or officer of the numerous governing boards and commissions established by Common Council, authorization to pay a stipend per meeting or per month is established. The following listing provides for these payments. In addition, compensation is allowed for the attendance and transcription of minutes to the elected/appointed secretary/stenographer for any meeting, which would fall outside normal working hours in lieu of regular, and overtime wages are listed below. Board of Zoning Appeals $ 40.00 Per Meeting Board of Zoning Appeals Stenographer $ 110.00 Per Meeting Drainage Board $ 106.50 Per Meeting Drainage Board President $3,452.00 Annually 8 Drainage Board Stenographer $ 100.00 Per Meeting Fire Merit Board $1,200.00 Annually Fire Merit Board Secretary $ 100.00 Per Meeting Historic Board Stenographer $ 100.00 Per Meeting Parks Advisory Board Stenographer $ 100.00 Per Meeting Planning Commission Member $ 40.00 Per Meeting Planning Commission Stenographer $ 110.00 Per Meeting Police Merit Board $1,200.00 Annually Police Merit Board Secretary $ 100.00 Per Meeting Public Arts Commission Stenographer $ 100.00 Per Meeting Redevelopment Commissioner $ 100.00 Per Meeting Redevelopment Stenographer $ 150.00 Per Meeting Wastewater Board $ 5,115.00 Annually Wastewater Stenographer $ 175.00 Per Meeting Section!! H: Cell Phone and Take Home Vehicles. Department Heads determine who on their staff requires cell phones to complete the duties of the job. Employees may elect to receive a $50 per month stipend in lieu of receiving a cell phone on the citywide cell plan. The City Vehicle Policy will govern employees eligible for take home vehicles. All current IRS regulations governing take home vehicles will apply in calculating compensation relating to personal use of the vehicle. 9 Section 11 I: Seasonal Positions. All positions which are filled on an ad hoc basis and are of a temporary or seasonal nature. The rates shown below are the range for employees within the job classifications. SEASONAL POSITIONS Job Title Minimum Maximum Concession / Admission Workers Pool 7.25 9.74 Lifeguards 9.00 12.10 Pool Manager 11.00 13.93 Seasonal General Laborer 7.25 9.74 Seasonal General Laborer Semi -Skilled* 9.00 12.10 Youth Counselor 7.25 9.74 Concession / Admission Workers Ice Rink 7.25 9.74 *Semi -Skilled laborers regularly operate equipment such as lawn mowers, hedge trimmers, weed eaters, in addition to general laborer duties General laborers regularly perform trash pick-up/waste disposal, general office and grounds cleaning, set-up/tear down of furniture/equipment for events. Section II J: Emergency Call Out/On Call Status. Please refer to the City of Jeffersonville Policy and Procedure Handbook. Section II K: Retirement Funding. The State of Indiana INPRS Indiana Public Retirement Fund specifies the employer share required to be paid by City of Jeffersonville to fund the respective employee retirement accounts. In addition, Council has approved the payment of the 3% employee share. Section 11 L: Probation Officer Salary. These are established by the State of Indiana under Indiana Code § 11.13.1.3 and any employee hired to fulfill these duties of the court shall be paid in compliance with this statue. Section II M: New Positions. These positions will be evaluated in accordance with the Salary and Wage Administration Policy. A job description will be developed and based on job requirements, external job market value and budget constraints, a job grade will then be assigned to the new position. Section II N: Amending 2013 OR -45 for the approved bonuses of $750 for full time employees hired before July 1, 2013 and $250 for part time employees hired prior to July 1, 2013. Employees hired after July 1, 2013 received no bonus. 10 Section III: This ordinance shall be in full force and effect from and after its passage by the Common Council and approval by the Mayor. Voted Against: PASSED AND ADOPTED by the Common Council of the City of Jeffersonville, Clark Count, Indiana upon this / 5 day of 1c,c i , 2015. Lisa Gill, President ATTEST: Vicki Conlin, Clerk 11 2015 -OR- 3o PRESENTED by me to the Mayor of the City of Jeffersonville Clark County, Indiana upon this 1 Co day of S� ,2015. Vicki Conlin, Clerk SIGNED and APPROVED by me upon this/ ( of 2015. Mike Moore, ayor 12