HomeMy WebLinkAbout2014-R-172014-R- I
RESOLUTION REQUIRING FILING OF DOCUMENTS WITH THE CITY CLERK
WHEREAS, the City of Jeffersonville Common Council ("Council") is the fiscal and legislative
body of the City of Jeffersonville and must act with the best and most current information
available when it weights all action before the body;
WHEREAS, IC 36-4-6-21 Investigative Powers of Legislative Body, provides the Council ability to
receive or investigate certain information from other city bodies;
WHEREAS, the Council has the ability to review and investigate each contract with the City of
Jeffersonville;
WHEREAS, the centralized record keeping will assist the Council in its oversight of the City's
Fiscal Affairs, encourage transparency and assist in the performance of audits;
WHEREAS, the Council desires to eliminate the requirement of having to request this
information each time from various sources, and that certain information be provided to the
City Clerk for centralized record keeping;
NOW, THEREFORE, BE IT ORDIANED by the Common Council of the City of Jeffersonville all City
Boards, Commissions, Bodies and Officers must file a complete copy of each of the following
types of documents with the City Clerk within three (3) days of its execution:
A. All Executive Orders
B. All contracts for all City Officers, Employees, and Independent Contractors receiving
monies from the City of Jeffersonville.
C. All union contracts and agreements
D. All Approved and Signed minutes of boards, commissions, bodies and officers.
E. All Interlocal Agreements
F. Any other documents, which may be summoned by the Common Council by
resolution.
G. Boards, Commission, Bodies, Meetings, Workshops, Special Meetings, Memorandum
of Executive Meetings
1. Board of Public Works
2. Drainage Board
3. Plan Commission
4. Board of Zoning Appeals
5. Building Authority
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6. Fire Merit Commission
7. Police Merit Commission
8. Historic Preservation Commission
9. Public Arts Commission
10. Parks Authority Advisory Board
11. City Council/Finance Committee
12. Revolving Loan Fund Committee
13. Redevelopment Commission
14. Parks Authority
15. Parks Special Events/River Stage Board
16. Parks Facilities Advisory Board
17. Parks Sports and Athletic Board
18. Sewer Board
Meeting stenographers (WHO ARE PAID THROUGH DEPARTMENT BUDGET) SHALL submit the
original minutes/documents to the City Clerk upon receipt; the City Clerk will submit a payroll
voucher to the Finance Department for payment to the stenographer for the Current Pay
Period cutoff date.
NOW THEREFORE,IT IS HEREBY RESOLVED that the Common Council of the City of
Jeffersonville does hereby approve the Resolution Requiring Filing of Documents with the City
Clerk.
Passed and adopted this al day of
of the City of Jeffersonville, Clark County, Indiana.
AT,IEST:
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Vicki Conlin, City Clerk
2014 by the Common Council
Dennis Julius,
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2014i, 1 ?
Presented by me as City Clerk to the Mayor of the City of Jeffersonville this
as
day of
2014
This Ordinance approved and signed by me this <36 day of
Vicki Conlin, City
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