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HomeMy WebLinkAboutDec 5th, 2013 CITY OF JEFFERSONVILLE SANITARY SEWER BOARD MINUTES OF DECEMBER 5, 2013 The Sanitary Sewer Board of the City of Jeffersonville, Indiana met in regular session on Thursday, December 5, 2013 at 3:00 P.M in the City Hall Mayor's Conference Room. Mayor Mike Moore called the meeting to order at 3:00 P.M. Board Members present are Mike Moore, Dale Orem and Bill Saegesser. Also present are Utility Director Len Ashack, Assistant Utility Director Lori Kearney, Board Attorney Scott Lewis, City Attorney Les Merkley, Sewer Collection Office Manager Elisha Dale, Controller Amy Deering, City Engineer Andy Crouch, Josh Hillman representing Jacobi, Toombs, and Lanz, John Herriford representing Strand Associates, Dave Campbell representing Bernardin, Lochmueller & Associates, Wes Christmas representing Clark Dietz, Inc., Robert Woosley representing Heritage Engineering, and Secretary Barbara Hollis. Board Member Saegesser made the motion to approve the agenda as presented, second by Board Member Orem, passing on a vote of 3 -0. The minutes of November 25, 2013 were presented for approval. Board Member Saegesser made the motion to approve the minutes as presented, second by Board Member Orem, passing a vote of 3 -0. OPENING OF QUOTES Josh Hillman explained the Riverport #2 P.S. Improvements project. Attorney Lewis explained that quotes have been requested as bids are not required at this amount. Josh Hillman opened the following quotes: Excel Excavating - $40,215.00; MAC Construction - $24,700.00; Pace Contracting - $39,000.00. Board Member Saegesser made the motion to take the quotes under advisement, second by Board Member Orem, passing on a vote of 3 -0. CONTROLLER'S REPORT Controller Deering presented the claim list in the amount of $1,833,683.73 for consideration. Board Member Saegesser made the motion to approve the claim list as presented, second by Board Member Orem, passing on a vote of 3 -0. Board Member Saegesser said he likes the new format of the claim list. Manager Dale presented the Adjustment Certificate in the amount of $- 41,049.41. Following discussion, Board Member Orem made the motion to approve the Certificate as presented, second by Board Member Saegesser, passing on a vote of 3- 0. December 5, 2013 Page 2 OLD BUSINESS Following review of proposals for the Design of Actuators on Slide Gates (Return Sludge & Clarifiers) for Downtown VVWTP, Director Ashack feels the proposal from Heritage Engineering is the best, and requests approval by the Board. The funding for this will come from BAB or the 2005 Bond Fund. At the conclusion of all discussion, Board Member Saegesser made the motion to authorize Mayor Moore to sign the proposal from Heritage Engineering in the amount of $68,250.00, second by Board Member Orem, passing on a vote of 3 -0. NEW BUSINESS Director Ashack has received one proposal and is waiting for another for Cleaning Grit from the Downtown WWTP Anoxic Tanks and Oxidation Ditches. He anticipates the cost to be between $75,000 and $100,000. He will bring this back up at the next meeting. ENGINEERING REPORTS Josh Hillman presented and reviewed Jeffersonville Sanitary Sewer Projects Status Report, December 5, 2013. Dave Campbell presented and reviewed the BLA, Inc. North WVVTP Construction Project Monthly Progress Report dated December 2, 2013. The remainder of the seeding is on hold due to weather. Director Ashack said 5% of the retainer will be held until the seeding is completed. Wes Christmas presented and reviewed the Lentzier Creek Force Main, Div. 2 - Monthly Progress Report dated December 5, 2013. Discussion followed regarding the work being done by the County on the Lacassange Bridge and the location of the sewer lines. DEPARTMENT REPORT Board Member Saegesser asked about the 10th Street problem. Director Ashack reviewed the situation. Mayor Moore asked about the fence. Director Ashack said it will be up by the end of the year. The check valve has to be installed prior to the fence installation. Mayor Moore said Redevelopment has approved the sign funding. Director Ashack noted the Council has passed the Ordinance allowing IN American Water to shut off water service for delinquent sewer bills. There are many questions regarding implementation. Director Ashack has obtained a folder of sample policies to review. He will work with Manager Dale on a policy for the next meeting. There have been many questions regarding how many delinquencies there are from each water supplier. A list of the number of customers and delinquent balances by December 5, 2013 Page 3 company was distributed. Mayor Moore note IN American Water approached the City with the proposal. Director Ashack will look into the other Water companies. The Board will have to approve a policy. The Board will have the final decision. Attorney Lewis has reviewed the statue and agrees the Board will have the final appeal. He has also revised the contract agreement with IN American Water. At the conclusion of all discussion, Board Member Saegesser made the motion to enter into the agreement with IN American Water, second by Board Member Orem, passing on a vote of 3 -0. Director Ashack reviewed the need for a job description change. There is a need for more consistency. He has started the process with HR and will bring it back to the Board. Director Ashack said the 60% design review was a good meeting. He does have the report. The CCTV transporter for the camera truck issue was discussed and he will have a proposal. BOARD MEMBER COMMENTS Board Member Orem sees the combination truck at Market and Graham often. Director Ashack said that is a problem area. The Department keeps working on the problem areas by cleaning and televising every day. Director Ashack commented on the Umbaugh Project Summaries report. There • ving no further business to come before the Board, Board Member Orem made the m. •n to adjourn at 3:33 P.M., second by Board Member Saegesser, passing on a vot: of . Mike Moo e, Mayor Dale Board Member t Bill Saegesser, BVI Member ATTEST: ictjett,l) •�d i Barbara Hollis, Secretary